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Revision as of 15:29, 9 July 2014

Resources for recording

Images and graphics in Calc


Time Narration
00:00 Welcome to Spoken tutorial on Inserting images in LibreOffice Calc.
00:06 In this tutorial we will learn the following:
00:09 Inserting an image file into a document.
00:13 For eg - jpeg, png or bmp.
00:19 Here we are using, Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4
00:28 Images can be added into a spreadsheet by,
  • Inserting an image file directly
  • From a graphics program,
  • With the help of a clipboard or
  • From the gallery.
00:39 We will discuss each one of them in detail.
00:43 Let us open our “Personal-Finance-Tracker.ods” spreadsheet.
00:48 First, let us select sheet 2.
00:51 We will insert images in this sheets.
00:54 It is a good practice to select a cell and then insert pictures.
00:59 If an image is already stored on your computer, you can insert it by first clicking on “Insert”
1:06 and then “Picture” and selecting “From File”.
1:10 Now locate the image you want to insert.
1:14 I have already stored some images on the Desktop in a folder named “Images”.
1:20 So, I will choose “Image1”.
1:24 We will see the name of the image in the “Location” field .
1:28 Click on the “Open” button
1:31 Observe that the image appears in the spreadsheet. <pause>
1:38 Let us insert another picture by Linking it.
1:42 First let us select a new cell.
1:45 Now, let’s click on “Insert” and “Picture” and select “From File”. Let us select another image.
1:55 Now click on “Image 2”.
1:58 To link the image to your document, check the “Link”option and click “Open”.
2:05 In the dialog box that appears, click on “Keep Link” button.
2:11 The picture is now linked to the file.
2:15 Linking
2:17 When we link a file:

First, it reduces the size of the spreadsheet when it is saved

2:23 Since our spreadsheet does not contain the image.
2:27 Second, it enables the user to modify both the files separately.
2:32 Any changes made to the image file,

Will be reflected in the linked image In the spreadsheet.

2:39 Let us change the color of Image 2, which is linked to the file to greyscale.
2:46 I am using the picture editor GIMP to edit this picture.
2:50 You can use any editor that is installed on your machine.
2:54 First let’s save and close "Personal-Finance-Tracker.ods"
3:01 Next, go to the images folder.
3:04 Select "Image 2".
3:06 Now, right-click and select Open with GIMP.
3:10 Image 2 opens in GIMP.
3:13 Now let us change the picture from color to greyscale.
3:18 Now, let’s save and close the image.
3:22 Let us open the Personal-Finance-Tracker.ods.
3:26 Image 2 is now displayed in greyscale.
3:30 However, one major Disadvantage of linking the file is that,

Whenever you want to send this spreadsheet to a different computer or user,

3:40 You will have to send both, the spreadsheet as well as the image file.
3:44 Which means, you will always have to keep track of the location where you are storing both the files.
3:52 Let’s move this image to the right of the spreadsheet
3:58 Another method of inserting images into a spreadsheet is by dragging it from its folder
4:05 where you have stored the image and dropping it on your spreadsheet.
4:09 Let us drag and drop an image.
4:12 Now drag and drop the image file directly into your spreadsheet wherever you want to place it.
4:19 You will see that the image gets inserted into your document.
4:23 Let’s undo this change by pressing CTRL and Z.
4:29 Now let us link the image using the drag and drop method.
4:34 This is easy too!

Just press and hold the “Control” and “Shift” keys

4:40 while dragging the image into the spreadsheet.
4:44 The image file is now linked to the document.
4:48 Let’s save this Calc file by pressing CTRL and S keys together.
4:54 Now let’s close this file.
4:58 Now let’s go to the folder where the image is located.
5:02 Let’s rename the image “Image 3.jpg”, that we inserted in the file to “Image4.jpg”.
5:12 Now open the “Personal Finance Tracker.ods” file again.
5:18 You see that the linked image is no longer visible!
5:22 The linked path shows an error!
5:25 Let us delete this link.
5:28 Pause this tutorial and do this assignment.
5:32 Insert an image as a link in a Calc sheet, save and close it.
5:38 Now, go the folder where the image is stored and delete the image.
5:43 Open and check if the image is still visible in the Calc file.
5:49 Now paste the image back into the image folder.
5:53 Check if the image is visible in the Calc file.
5:57 Notice a new toolbar just below the “Standard” toolbar.
6:02 This is the “Picture” toolbar.
6:04 The “Filter” button at the top left of the “Picture” toolbar gives several options to change the look of the image.
6:13 Let’s undo this by pressing CTRL and Z.
6:18 The “Graphics mode” button has options to change the image into grayscale, black-and-white or as a watermark.
6:26 There are other options on the “Picture” toolbar which we will cover later.
6:32 Next we will learn how to insert image from a clipboard.
6:37 One can copy images stored on the clipboard, from one LibreOffice spreadsheet to another.
6:44 Lets create a new spreadsheet and name it as “abc.ods”.
6:50 This is our target document.
6:53 We already have an image in our “Personal-Finance-Tracker.ods” file.
6:59 This is our source document.
7:02 Now select the image from the source file which is to be copied.
7:06 Press “CTRL” and “C” keys together to copy the image.
7:11 The image is now saved on the clipboard.
7:15 Now switch to the target document, which is “abc.ods”.
7:21 Select the location where you wish to place your saved image in “abc.ods”.
7:28 Now press “CTRL” and “V” keys together to insert the image into the document.
7:35 We see that the image is inserted into our target file.
7:42 Now we will learn how to insert images directly from the Calc Gallery.
7:48 “Gallery” has image as well as sounds which you can insert into your spreadsheet.
7:54 Let’s see how to do this.
7:57 Click on the “Gallery” icon in the standard toolbar.
8:01 Alternately, click on “Tools” option in the menu bar and then click on “Gallery” to open it.
8:09 Now go through the images which the “Gallery” provides and click on the image you want to insert into your document.
8:18 Drag the image from the “Gallery”

and drop it into the spreadsheet where you want to insert it.

8:26 You see that the image gets inserted into our “Personal-Finance-Tracker.ods” file.
8:34 This brings us to the end of this spoken tutorial on 'LibreOffice Calc'.
8:39 To summarise, we learned how to-

Insert an image file into a spreadsheet in many different ways

8:46 like
  • From a file
  • From the clipboard or
  • From the gallery
8:52 Watch the video available at the following link
8:55 It summarises the Spoken Tutorial project
8:58 If you do not have good bandwidth, you can download and watch it
9:03 The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials.

9:08 Gives certificates for those who pass an online test
9:12 For more details, please write to contact at spoken hyphen tutorial dot org
9:19 Spoken Tutorial Project is a part of the Talk to a Teacher project
9:23 It is supported by the National Mission on Education through ICT, MHRD, Government of India
9:31 More information on this Mission is available at

spoken hyphen tutorial dot org slash NMEICT hyphen Intro

9:41 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd

Thanks for joining

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14

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