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Images and graphics in Calc

Time Narration
00:00 Welcome to the Spoken tutorial on Inserting images in LibreOffice Calc.
00:06 In this tutorial, we will learn the following:
00:09 Inserting an image file into a document.
00:13 For e.g. - jpeg, png or bmp.
00:19 Here, we are using:Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4.
00:28 Images can be added into a spreadsheet by-Inserting an image file directly From a graphics program With the help of a clipboard orFrom the gallery.
00:39 We will discuss each one of them in detail.
00:43 Let us open our “Personal-Finance-Tracker.ods” spreadsheet.
00:48 First, let us select sheet 2.
00:51 We will insert images in this sheet.
00:54 It is a good practice to select a cell and then insert pictures.
00:59 If an image is already stored on your computer, you can insert it by first clicking on Insert
01:06 and then Picture and selecting From File.
01:10 Now, locate the image you want to insert.
01:14 I have already stored some images on the Desktop, in a folder named “Images”.
01:20 So, I will choose "Image1".
01:24 We will see the name of the image in the “Location” field .
01:28 Click on the Open button.
01:31 Observe that the image appears in the spreadsheet. <pause>
01:38 Let us insert another picture by linking it.
01:42 First, let us select a new cell.
01:45 Now, let’s click on Insert and Picture and select From File. Let us select another image.
01:55 Now, click on “Image 2”.
01:58 To link the image to your document, check the Linkoption and click Open.
02:05 In the dialog-box that appears, click on Keep Link button.
02:11 The picture is now linked to the file.
02:15 Linking:
02:17 When we link a file- First, it reduces the size of the spreadsheet when it is saved
02:23 since our spreadsheet does not contain the image.
02:27 Second, it enables the user to modify both the files separately.
02:32 Any changes made to the image file will be reflected in the linked image in the spreadsheet.
02:39 Let us change the color of "Image 2" which is linked to the file, to greyscale.
02:46 I am using the picture editor GIMP to edit this picture.
02:50 You can use any editor that is installed on your machine.
02:54 First, let’s save and close "Personal-Finance-Tracker.ods".
03:01 Next, go to the images folder.
03:04 Select "Image 2".
03:06 Now, right-click and select Open with GIMP.
03:10 "Image 2" opens in GIMP.
03:13 Now, let us change the picture from color to Grayscale.
03:18 Now, let’s save and close the image.
03:22 Let us open the "Personal-Finance-Tracker.ods".
03:26 "Image 2" is now displayed in grayscale.
03:30 However, one major disadvantage of linking the file is that- whenever you want to send this spreadsheet to a different computer or user,
03:40 you will have to send both- the spreadsheet as well as the image file.
03:44 Which means, you will always have to keep track of the location where you are storing both the files.
03:52 Let’s move this image to the right of the spreadsheet.
03:58 Another method of inserting images into a spreadsheet is by dragging it from its folder
04:05 where you have stored the image and dropping it on your spreadsheet.
04:09 Let us drag and drop an image.
04:12 Now, drag and drop the image file directly into your spreadsheet wherever you want to place it.
04:19 You will see that the image gets inserted into your document.
04:23 Let’s undo this change by pressing CTRL and Z.
04:29 Now, let us link the image using the drag and drop method.
04:34 This is easy too! Just press and hold the Control and Shift keys
04:40 while dragging the image into the spreadsheet.
04:44 The image file is now linked to the document.
04:48 Let’s save this Calc file by pressing Ctrl and S keys together.
04:54 Now, let’s close this file.
04:58 Now, let’s go to the folder where the image is located.
05:02 Let’s rename the image “Image 3.jpg”, that we inserted in the file, to “Image4.jpg”.
05:12 Now, open the “Personal Finance Tracker.ods” file again.
05:18 You see that the linked image is no longer visible!
05:22 The linked path shows an error!
05:25 Let us delete this link.
05:28 Pause this tutorial and do this assignment.
05:32 Insert an image as a link in a Calc sheet, save and close it.
05:38 Now, go to the folder where the image is stored and delete the image.
05:43 Open and check if the image is still visible in the Calc file.
05:49 Now, paste the image back into the image folder.
05:53 Check if the image is visible in the Calc file.
05:57 Notice, a new toolbar just below the “Standard” toolbar.
06:02 This is the “Picture” toolbar.
06:04 The Filter button at the top left of the “Picture” toolbar gives several options to change the look of the image.
06:13 Let’s undo this by typing Ctrl and Z.
06:18 The Graphics mode button has options to change the image into Grayscale, black-and-white or as a watermark.
06:26 There are other options on the Picture toolbar which we will cover later.
06:32 Next, we will learn how to insert image from a clipboard.
06:37 One can copy images stored on the clipboard, from one LibreOffice spreadsheet to another.
06:44 Let's create a new spreadsheet and name it as “abc.ods”.
06:50 This is our target document.
06:53 We already have an image in our “Personal-Finance-Tracker.ods” file.
06:59 This is our source document.
07:02 Now, select the image from the source file which is to be copied.
07:06 Press Ctrl and C keys together to copy the image.
07:11 The image is now saved on the clipboard.
07:15 Now switch to the target document which is “abc.ods”.
07:21 Select the location where you wish to place your saved image in “abc.ods”.
07:28 Now, press Ctrl and V keys together to insert the image into the document.
07:35 We see that the image is inserted into our target file.
07:42 Now we will learn how to insert images directly from the Calc Gallery.
07:48 Gallery has image as well as sounds which you can insert into your spreadsheet.
07:54 Let’s see how to do this.
07:57 Click on the Gallery icon in the standard toolbar.
08:01 Alternately, click on Tools option in the menu bar and then click on Gallery to open it.
08:09 Now, go through the images which the “Gallery” provides and click on the image you want to insert into your document.
08:18 Drag the image from the “Gallery” and drop it into the spreadsheet where you want to insert it.
08:26 You see that the image gets inserted into our “Personal-Finance-Tracker.ods” file.
08:34 This brings us to the end of this spoken tutorial on LibreOffice Calc.
08:39 To summarize, we learned how to:Insert an image file into a spreadsheet in many different ways,
08:46 like-from a file from the clipboard or from the gallery.
08:52 Watch the video available at the following link.
08:55 It summarizes the Spoken Tutorial project.
08:58 If you do not have good bandwidth, you can download and watch it.
09:03 The Spoken Tutorial project team: Conducts workshops using spoken tutorials.
09:08 Gives certificates for those who pass an online test.
09:12 For more details, please write to:contact at spoken hyphen tutorial dot org.
09:19 Spoken Tutorial project is a part of the Talk to a Teacher project.
09:23 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
09:31 More information on this mission is available at:spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
09:41 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.Thanks for joining.

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14