|00:01||Welcome to the spoken tutorial on how to add an Item type in the Koha interface.|
|00:08||In this tutorial, we will learn about Item types and how to add an Item type.|
|00:17|| To record this tutorial, I am using:
Ubuntu Linux Operating System 16.04 and
Koha version 16.05.
|00:30||To follow this tutorial, learner should have knowledge of Library Science.|
|00:36||To practice this tutorial, you should have Koha installed on your system.|
|00:42||And, You should have Admin access in Koha. If not, please refer to the Koha spoken tutorial series on this website.|
|00:52||Let us begin. Let me switch to the Koha interface.|
|00:58||Recall that we had created a Superlibrarian Bella.|
|01:03||We will now login with username Bella and her password.|
|01:08||Now we are inside the Koha interface as Superlibrarian Bella.|
|01:14||Before we move ahead, let’s first understand what are Item Types.|
|01:20|| Item types typically refer to the material in the library, such as-
Books, Journals, CDs/DVDs etc.
|01:31||Every Item type in Koha has a Collection code assigned to it.|
|01:37||This code uniquely identifies that Item type.|
|01:42||Let us learn to add a new item type.|
|01:46||On the Koha Home page, click on Koha Administration.|
|01:52||Go to the section Basic parameters and click on Item Types.|
|01:59||Click the ' New Item Type' button at the top of the Item types administration page.|
|02:06||In the Item type field, enter a code for the new item type that you want to add.|
|02:13||I will type REF.|
|02:17||The Description field is the description of the item type.|
|02:22||So here, I will type "Reference". I will skip Search category field.|
|02:30||Next is Choose an icon:.|
|02:33||Click on the tab bridge .|
|02:37||Here, from the below given options, click on the icon to be associated with the item type.|
|02:45||I will select this Reference icon.|
|02:49||Next, we will learn how Hide in OPAC: helps.|
|02:54||Let’s say a book is damaged and/or has to be kept back for binding purpose.|
|03:02||In such cases, the option Hide in OPAC, will make the book invisible to all the users.|
|03:11||As per your requirement, check or uncheck the checkbox for Hide in OPAC:. I will leave the checkbox blank.|
|03:21||Use the 'Not for loan' option for items which are kept in the library but not circulated.|
|03:29||For e.g : Reference books, Rare books , Dictionary etc.|
|03:36||I will leave this check-box blank.|
|03:40|| You may enter an amount to be charged in the Rental charge field, if you wish to.
Particular items in the library may have to be charged a minimum rental fee.
|03:51||I will not enter any fee, as rental fee is not required to be charged on most items.|
|04:00||If you wish to enter a fee, then remember to enter a valid number only.|
|04:07||Next is the 'Checkin message:' text field.|
|04:11||Checkin message depends on the type of the particular item.|
|04:16||The options could be- Book , Serial, Cds/DVDs, Bound Volume, Microfilm etc.|
|04:26||In the field Checkin message:, I will type Bound Volume.|
|04:32||This is followed by Checkin message type:.|
|04:36||Depending upon the item type, select a message or an alert for the item.|
|04:42||Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular item.|
|04:53||I will select- message.|
|04:56|| Next is SIP media type.
SIP media type applies only if a sorter or a locker facility is being used in your library.
|05:07||So here, I’am skipping SIP media type.|
|05:11||In the Summary field, write a summary of the respective item , if you want to.|
|05:18|| I will type-
Item type- Reference
Facilitate- Self check out/return.
|05:25||Lastly, click on Save changes button.|
|05:30||A new page Item types administration opens up.|
|05:35||All the details that were filled for the new item type, appear in a tabular form on the page Item types administration.|
|05:45||Some important things to note are-|
|05:49||Collection codes assigned to item types cannot be edited.|
|05:54||Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted.|
|06:05||This brings us to the end of this tutorial.|
|06:08|| Let us summarize.
In this tutorial, we learnt- about Item types and how to add an Item type.
|06:18||As an assignment- add a new item- Book and Serial to your library.|
|06:25||The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.|
|06:33||The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.|
|06:43||Please post your timed queries in this forum.|
|06:47||Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.|
|06:59||This is Bella Tony from IIT Bombay, signing off. Thank you for joining.|