Koha-Library-Management-System/C2/Add-an-Item-type/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:01 | Welcome to the spoken tutorial on how to add an Item type in the Koha interface. |
| 00:08 | In this tutorial, we will learn about Item types and how to add an Item type. |
| 00:17 | To record this tutorial, I am using:
Ubuntu Linux Operating System 16.04 and Koha version 16.05. |
| 00:30 | To follow this tutorial, learner should have knowledge of Library Science. |
| 00:36 | To practice this tutorial, you should have Koha installed on your system. |
| 00:42 | And, You should have Admin access in Koha. If not, please refer to the Koha spoken tutorial series on this website. |
| 00:52 | Let us begin. Let me switch to the Koha interface. |
| 00:58 | Recall that we had created a Superlibrarian Bella. |
| 01:03 | We will now login with username Bella and her password. |
| 01:08 | Now we are inside the Koha interface as Superlibrarian Bella. |
| 01:14 | Before we move ahead, let’s first understand what are Item Types. |
| 01:20 | Item types typically refer to the material in the library, such as-
Books, Journals, CDs/DVDs etc. |
| 01:31 | Every Item type in Koha has a Collection code assigned to it. |
| 01:37 | This code uniquely identifies that Item type. |
| 01:42 | Let us learn to add a new item type. |
| 01:46 | On the Koha Home page, click on Koha Administration. |
| 01:52 | Go to the section Basic parameters and click on Item Types. |
| 01:59 | Click the ' New Item Type' button at the top of the Item types administration page. |
| 02:06 | In the Item type field, enter a code for the new item type that you want to add. |
| 02:13 | I will type REF. |
| 02:17 | The Description field is the description of the item type. |
| 02:22 | So here, I will type "Reference". I will skip Search category field. |
| 02:30 | Next is Choose an icon:. |
| 02:33 | Click on the tab bridge . |
| 02:37 | Here, from the below given options, click on the icon to be associated with the item type. |
| 02:45 | I will select this Reference icon. |
| 02:49 | Next, we will learn how Hide in OPAC: helps. |
| 02:54 | Let’s say a book is damaged and/or has to be kept back for binding purpose. |
| 03:02 | In such cases, the option Hide in OPAC, will make the book invisible to all the users. |
| 03:11 | As per your requirement, check or uncheck the checkbox for Hide in OPAC:. I will leave the checkbox blank. |
| 03:21 | Use the 'Not for loan' option for items which are kept in the library but not circulated. |
| 03:29 | For e.g : Reference books, Rare books , Dictionary etc. |
| 03:36 | I will leave this check-box blank. |
| 03:40 | You may enter an amount to be charged in the Rental charge field, if you wish to.
Particular items in the library may have to be charged a minimum rental fee. |
| 03:51 | I will not enter any fee, as rental fee is not required to be charged on most items. |
| 04:00 | If you wish to enter a fee, then remember to enter a valid number only. |
| 04:07 | Next is the 'Checkin message:' text field. |
| 04:11 | Checkin message depends on the type of the particular item. |
| 04:16 | The options could be- Book , Serial, Cds/DVDs, Bound Volume, Microfilm etc. |
| 04:26 | In the field Checkin message:, I will type Bound Volume. |
| 04:32 | This is followed by Checkin message type:. |
| 04:36 | Depending upon the item type, select a message or an alert for the item. |
| 04:42 | Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular item. |
| 04:53 | I will select- message. |
| 04:56 | Next is SIP media type.
SIP media type applies only if a sorter or a locker facility is being used in your library. |
| 05:07 | So here, I’am skipping SIP media type. |
| 05:11 | In the Summary field, write a summary of the respective item , if you want to. |
| 05:18 | I will type-
Item type- Reference Facilitate- Self check out/return. |
| 05:25 | Lastly, click on Save changes button. |
| 05:30 | A new page Item types administration opens up. |
| 05:35 | All the details that were filled for the new item type, appear in a tabular form on the page Item types administration. |
| 05:45 | Some important things to note are- |
| 05:49 | Collection codes assigned to item types cannot be edited. |
| 05:54 | Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted. |
| 06:05 | This brings us to the end of this tutorial. |
| 06:08 | Let us summarize.
In this tutorial, we learnt- about Item types and how to add an Item type. |
| 06:18 | As an assignment- add a new item- Book and Serial to your library. |
| 06:25 | The video at the following link summarizes the Spoken Tutorial project. Please download and watch it. |
| 06:33 | The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us. |
| 06:43 | Please post your timed queries in this forum. |
| 06:47 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link. |
| 06:59 | This is Bella Tony from IIT Bombay, signing off. Thank you for joining. |
