Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

Learning Objectives

At the end of this tutorial, you will be able to:

• Install GNUKhata on your local machine
• Use GNUKhata software
• Explore the interface of GNUKhata
• Explore features of GNUKhata

System Requirements

• Ubuntu 12.04 Operating System
• GNUKhata works well on all versions of Ubuntu
• Starting from 11.04 and above.
• It has also been tested on Debian Distro of GNU/Linux.

To open GNUKhata interface, we use:

• It is recommended that users use Mozilla Firefox version 3.6 or above.
• GNUKhata can also run smoothly on other browsers like Chromium and Opera.

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It can be deployed by:

• Both profit making and Non-profit making organisations
• NGOs.

It provides a Free and Open Source(FOSS) solution for basic book keeping.

It provides a free and open source solution for basic book keeping. It includes all reports needed by accountants such as:

• Ledgers
• Trial Balance
• Balance Sheet

• This project was initiated by Mr. Krishnakant Mane from IIT-Bombay

• He is the Team Leader of this Project.

• Here Free means not just free of cost
• It is the freedom to modify the software
• Re-distribute several copies of it.

Please read the GNU General Public License(GPL) version 3 under which GNUKhata is released.

GNUKhata supports a wide range of economic activity applications including:

• Factories,
• Farm-based productions,
• Sales accounting &

Very soon will support Inventory.

• Soon to be available in various Indian languages,
• This is Linux based software
• Will soon be available for Windows.

It will serve as a tool for remote banking

For more information about GNUKhata, please visit our website http://gnukhata.org.

• It is light weight
• Robust
• Modular
• Simple to use by the end user.

• It can be used on wide variety of data categories
• It scales up with large volumes of data
• Perfect for both small scale and large scale organisation.

You can

• Create accounts
• Add transactions
• View reports.

• Unique feature like Extended Trial Balance has been included.
• Stands out to be a class apart from the other existing accounting software.

This software is also compatible with a screen reader Orca which is of immense help, for the visually impaired.

GNUKhata Demo

Let us see the demo of all the features available in GNUKhata. This is the Main screen of GNUKhata. On the top you can see the organization name and dates for the financial year.

There are various menus listed one next to each other. Let us quickly go through each of them.

Under ‘Master’ menu, you can see options like Account Creation/Find/Edit, Edit Organisation details, Add More Projects and Bank Reconciliation.

In account creation, you have twelve group names.

You can choose an appropriate Group.

You can choose the respective Sub-group. You can enter the new account in account name field and Opening balance in the box labeled Opening balance.

Here, you can edit the organisation details.

For a large organisation,

GNUKhata provides an option for maintaining accounts Projectwise.

You can add one or more projects and view the reports projectwise.

Click on Bank Reconciliation

A Bank reconciliation is a process that explains the difference between the bank balance shown in an organization's bank statement, as supplied by the bank, and the corresponding amount shown in the organization's own accounting records at a particular point in time.

In Bank Reconciliation, you can reconcile transactions at frequent intervals.

Under ‘Transaction’ option, we have 10 different transactions. We can add, edit or delete the transaction under this menu.

Under ‘Reports’ we can view financial reports in the form of Ledger, Trial Balance, Project Statement, Cash flow , Balance Sheet and

Profit and Loss account, in case of a Profit Making

But if the organization is NGO, we will have Income and Expenditure report instead of Profit and Loss.

Click on Ledger

You can view the Ledger with or without narration by selecting an account name and the entering the date range. These dates must fall in between the start and end of financial year. You can view ledger even for individual projects.

Click on Trial Balance (Extended Trial Balance)

Under Trial Balance, you can select one amongst the three Trial Balances i.e Net, Gross and Extended Trial Balance.

Let us see the Extended Trial Balance and click on View. Similarly, we can select Gross and Extended Trial Balance. Extended Trial Balance is one of the unique additions in GNUKhata.

Click Project Statement

In Project Statement, you can see cash inflow and outflow for individual projects.

Go to Balance Sheet

You can view Balance Sheet for the selected period within the financial year in two formats. i.e Conventional Balance Sheet(horizontal balance sheet) and Sources and application of funds(vertical balance sheet)

Click Profit and Loss (or Income and Expenditure)

In Profit and Loss account, you will be able to see the report for Profit and Loss account

for a period within the financial year of an Profit Making.
For a NGO organisation, this report will be Income and Expenditure.

In administration menu you can create a new user even change the password of that existing user.

Under Help menu. You can see list of shortcut keys for all the activities. You can see list of authors in the authors option, the full license text in license option. The Manual option will have the complete manual which is under construction.

Download GNUKhata

Let us now see how to install GNUKhata on Linux machines. For installing GNUKhata on your machines, download the latest version of GNUKhata from http://www.gnukhata.org/public

Installation of GNUKhata

The installer is named GNUKhata-installer_1.1.tar.gz Right click on the installer and select Extract here. Open a terminal by pressing ‘Ctrl+Alt+T’

sudo apt-get update

Type the command sudo apt-get update

Now, through the terminal, go inside the installer folder like this. cd installer_1.1

Once inside the installer directory, execute the following two commands.

chmod +x ./gkinstall.sh

With this command, we are giving the executable permission

• sudo ./gkinstall.sh
• With sudo command, we are giving root user privilege.
• This installation takes some time.

Type sudo ./gkstart

When the prompt returns without any error. Type the command

sudo startgk

To run GNUKhata on your machine:

• Open the Firefox browser.
• Type http://localhost in the address bar.
• You will be able to run GNUKhata.
• If you cannot run GNUKhata with this url, please type http://localhost:8080

To stop GNUkhata type on the terminal

sudo stopgk

So in this tutorial we have seen:

• How GNUKhata can be used for Accounting purposes.
• We have also seen how to install GNUKhata.

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial.
• In the upcoming tutorials, we shall learn more about GNUKhata.
• Thank you for watching.
• This is Trupti signing off, Good Bye.