Aakash-Business-Tool/C2/Account-Management/English

Visual cue	Narration
Display desktop /* Slide 1 */	Welcome to this tutorial on Account Management in ABT.
Show Slide Learning Objectives /*Slide 2 */	In this tutorial, you will be able to: Create Account Edit Account Delete Account
Show Slide System Requirements	In this tutorial, I am using ABT 1.0 Android 4.2
Prerequisites /*Slide 4*/	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT How to Create a New Organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We will choose Free Accounting Foundation from Select Existing Organization button
/*Slide 8*/
Tap on Login button	Now, we shall tap on Login button and go ahead to the login screen.
	* Select admin for role Add username and password as admin
Screen 3	* Tap on Login button to continue
Point to Master Menu	* We are now on the master menu of ABT
Point to alert Set manual account code	* We will find an alert to check Set manual account code Before you start creating a new account, you have to specify the account code type ie. manual or automated. When first time you enter into this page, the alert-box will appear on the screen Check the check-box if manual account code has to be provided or leave it as it is for automatic account code generation.
Point to Confirm button	* I will check the check box and tap on Confirm button Remember, This is only one time activity. Later on this alert-box will not appear on the screen, instead it will follow the saved preference
Create account screen	* Here, we have to add accounts for the organization.
Point to Group name and Subgroup name	* Every account falls under a Group and optionally a Sub-Group.
Tap on dropdown of Group Name	Tap on Group Name dropdown to see all the group names provided by ABT
Point to Corpus	* Organization Free Accounting Foundation is of the type NGO So we see Corpus in the Group name list. If our organization type was Profit Making, we would see Capital instead of Corpus.
Point to Corpus,Current Liability, Loans(Liability)	* The Groups Corpus,Current Liability, Loans(Liability) These accounts will have Credit opening balance
	* Corpus is the principal amount of an NGO or a trust. Capital is the amount invested in the business by the owner. Liabilities denote the amounts which a business owes to a person or another firm.
Point to Current Asset,Fixed Assets and Loans (Asset)	Then, there are groups like Current Asset Fixed Assets Loans (Asset) These accounts will normally have Debit opening balance
	* Fixed Assets represent everything which a business owns and has money value. Any asset used in business, for more than one year, is considered as a fixed asset. They are always shown as debit balance.
Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense	The groups Direct Expense Direct Income Indirect Expense Indirect Income will not have any opening balance.
	All other groups will have an opening balance
	* Direct expenses are expenses related to production and purchasing of goods. Direct Income is earned from the business or for the services provided. Indirect Expenses are expenses incurred after the manufacturing process is over. Indirect income is one that is earned by way of non-business activities. eg. sale of old newspaper, sale of cartons.
Choose Current Asset from Group Name drop down.	* I will choose Current Asset as Group Name.
Point to Sub-Group NameClick on the dropdown of Sub-Group Name	* After selecting Group Name, you have to select the Sub-Group Name as required. These are the subgroups provided by ABT You can add any Sub-Group Name as you wish. For now, I shall choose Bank as a Sub-Group Name
Point to Account name text box.Enter SBI	* In the Account name field, type account name as SBI
Point to Account Code	* Recall, we had preferred to create account codes manually earlier. So here,we see a field for account code.
Point to Account Code	* ABT suggests an account code, as you can see. We can edit the suggested code. We can even leave it as it is
Point to Debit opening balance textbox	* Next, let's enter the Debit Opening Balance The default value as you can see is 0.00 You can accept this or enter any positive or negative value.
Enter 5000 in Debit opening balance textbox	* I will enter 5000 in Debit opening balance textbox If you are setting up a new business and is your first accounting package you need to enter opening balance. If you are closing a previous book-keeping system, the closing position (Trial Balance) will be the Opening Balance.
Point to Total Debit Opening Balance	* The total of all debit Opening Balances entered so far will be displayed here.
Point to Total Debit Opening Balance	* Right now it is 0.00 It is so as we have not yet saved this account with its debit opening balance.
Point to Total Credit Opening Balance	Next, the total of all Credit Opening Balances so far entered is displayed here.
Point to Total Credit Opening Balance	* Right now it is 0.00 It is so as no account with credit opening balance has been saved
Point to Difference in Opening Balance	* The last field displays the difference between debit and credit opening balances.
Press Save button	* After filling all the necessary data, I will press the Save button.
Point to message Account SBI has been saved successfully	* A message appears tells you have successfully created the desired account.
Point to Total Debit Opening Balance	* Note that the amount in the Total Debit Opening Balance has been updated.
Point to Total Debit Opening Balance and Total Credit Opening Balance	* Total Debit Opening Balance Total Credit Opening Balance depend on what type of opening balance you have entered.
Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances	Note that, Total debit opening balance Total credit opening balance Difference in opening balance are read-only fields.
	They get updated after saving a new account.
	Let us create one more account
Point to Group name	Let's choose Direct Expense from group name
Point to sub group	Notice that the drop-down list for sub-group does not have any sub-groups by default.
	* If you do not wish to create a sub-group, you can select No Sub-group option. But for this entry, let us choose the Create New Subgroup option.
Point to new subgroup textbox	* As soon as we do this, a new text box appears. Here, we can type the name of the subgroup we wish to create. Let us type Salary in the text-box.
Point to subgroup list	Newly created subgroup name appears in the subgroup list after saving the account
Point to account name field	I will type Salary For Employees in the account name field
No opening balance	* There is no provision to enter an opening balance for this account. This is because, an account under the group Direct Expense cannot have an opening balance.
Point to account code field	* Notice that the Account Code is automatically generated. You can change this account code if you wish.
More features – Editing Accounts	* Now what if we typed the name incorrectly? What do we do? Well, don't worry at all! We can edit as well as delete the accounts.
Tap on Find / Edit tab	* When we tap on edit account tab we see page to edit account
Point to Search Account By drop-down	* Now you can see a drop-down menu - Search Account By The account can be searched by either Account Name or Account Code. There is no provision of this dropdown if Manual Account Codes was not checked Only Search by Account Name would have been visible
Select Account Name from the dropdown	* Let us search the account by Account Name. List of account names will be seen below
Point to the Search result	* Tap on Salary For Employees Here, the details for Salary For Employees is displayed.
Point to prompt box	A prompt box appears which asks whether we want to: Edit Account Or Delete Account
Tap on Edit button	* To edit the details of this account, let us tap on Edit Account This will make the account editable.
Change Salary For Employees to Salary for Staffs	* Only account name and opening balance are editable Salary For Employees is under the Group Direct Expense. Hence, we can only edit the account name and not the opening balance Let us modify the account name to Salary For Staffs.
Tap on Save button	To save the changes made, tap on Save button.
Point to Confirmation Message	* Message appears saying changes made successfully
	* Similarly, you can edit the Account details by searching with Account Code.
Point to Delete Account	* Now we will see how to delete this account We can delete only those accounts which has no opening balance and no transaction
Tap on delete button	* To delete the account, tap on the Salary For Staffs Tap on Delete option
Point to message confirmation	A confirmation message appears where we will choose Yes to delete.
Success message	A success message then appears saying desired account deleted.
	We now successfully edited and deleted an account.
/*Slide 8*/ Summary	In this tutorial we have learnt about: Create Account Edit Account Delete Account
/*Slide 9*/ Assignment	Create account with: Account name - Purchase, Group name - Current Liability and Sub-group - Sundry Creditors for Purchase Account name - Sales, Group name - Current Liability and Sub-group - Sundry Creditors for Expense
/*Slide 10*/	* Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Spoken Tutorial Workshops /*Slide 11*/	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide Acknowledgement	* Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining	* That’s it for this tutorial. This is Trupti Kini, IIT Bombay. Thank you for watching.

Contributors and Content Editors

Nancyvarkey, Trupti