Aakash-Business-Tool/C2/Account-Management/English

Title of script: Account-Management

Author: Trupti Rajesh Kini

Keywords: Create Account,account code type i.e manual or automated,groups and subgroups,edit Account,delete Account

Visual cue	Narration
Display desktop /* Slide 1 */	Hello and welcome to the spoken tutorial on Account Management in ABT.
Show Slide Learning Objectives /*Slide 2 */	In this tutorial, you will be able to: Create Account Edit Account Delete Account
Show Slide System Requirements /*Slide 3 */	In this tutorial, I am using ABT 1.0 Android 4.2 (Jelly Bean) Rooted tablet
/*Slide 4 */	For more information please visit, https://github.com/androportal/ABT http://aakashlabs.org/docs/abt/index.html
Prerequisites /*Slide 5*/	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT and How to create a new organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We will choose Free Accounting Foundation from Select Existing Organization button.
Tap on Login button	Now, let's tap on Login button and go ahead to the login screen.
Point to Login window	Select admin for role. Enter username and password for admin. Login as admin.
Point to Master Menu	We are now on the Master menu of ABT.
Point to Create Account menu	Tap on Create Account menu.
Point to alert Set manual account code	When you enter this page for the first time, the alert-box appears on the screen. The alert prompts a dialog to set account code type i.e. manual or automated.
Check the check-box >> tap on Confirm	For manual account code, check the check-box. Tap on Confirm button. Remember, this is only one time activity.
Point to Create account screen	This is Create Account page.
Create account screen	An organization can have any number of accounts.
Point to Group name and Subgroup name	Every account falls under a Group and optionally a Sub-Group.
Tap on dropdown of Group Name	All the Group names are available in Group name drop-down.
Point to Corpus	This organization is of the type NGO. If organization type is NGO, it will include Corpus in the list, or else Capital.
Point to Corpus,Current Liability, Loans(Liability)	The accounts will have Credit opening balance under groups: Corpus,Current Liability, Loans(Liability) & Reserves.
Slide 6	Corpus is the principal amount of an NGO or a trust. Capital is the amount invested in the business by the owner. Liabilities denote the amount which a business owes to a another firm/person.
Point to Current Asset,Fixed Assets and Loans (Asset)	The accounts will have Debit opening balance under groups: Current Asset Fixed Assets Loans (Asset) Investment Miscellaneous Expenses(Asset)
Slide 7	Fixed Assets represent everything which a business owns and has money value. It is an asset used in business, for more than one year. They are always shown as debit balance.
Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense	Accounts under groups: Direct Expense Direct Income Indirect Expense Indirect Income will have zero opening balance.
Slide 8 and 9	Direct expenses are expenses related to production and purchasing of goods. Direct Income is earned from the business or for the services provided. Indirect Expenses - expenses incurred after the manufacturing process is over. Indirect income is one that is earned by way of non-business activities. eg. sale of old newspaper, sale of cartons.
Choose Current Asset from Group Name drop down.	I will choose Current Asset as Group Name.
Point to Sub-Group Name->Tap on the dropdown of Sub-Group Name	Depending upon the group, select required subgroup. These are the subgroups provided by ABT. We can add new subgroup if required. I shall choose Bank as subgroup.
Point to Account name text box ->Enter SBI	Lets enter Account name as SBI.
Point to Account Code	Recall, we had preferred to create account codes manually earlier. So here,we see a field for Account code.
Point to Account Code	ABT suggests an account code, as you can see. We can edit the suggested code or we can even leave it as it is.
Point to Debit opening balance textbox	Let's enter the Debit Opening Balance. The default value as you can see is 0.00. You can accept this or enter any positive or negative value.
Enter 5000 in Debit opening balance textbox	I will enter 5000 in Debit opening balance textbox You need to enter opening balance if: You are setting up a new business Or Its your first accounting package
	Finally, bank balance will show the consolidated amount in the balance sheet.
Point to Total Debit Opening Balance	The total of all debit opening balances entered so far will be displayed here. Right now it is 0.00 It is so as we have not yet saved this account with its debit opening balance.
Point to Total Credit Opening Balance	Next, total of all Credit opening balances entered so far is displayed here. Right now it is 0.00 It is so as no account with credit opening balance has been saved.
Point to Difference in Opening Balance	Last field displays the difference between debit and credit opening balances.
Press Save button	After filling all the necessary data, save the details.
Point to message Account SBI has been saved successfully	A message appears that you have successfully created the account.
Point to Total Debit Opening Balance	Note that the amount in the Total debit opening balance has been updated.
Point to Total Debit Opening Balance and Total Credit Opening Balance	Total debit opening balance, Total credit opening balance, depend on what type of opening balance you have entered.
Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances	Note that, Total debit opening balance Total credit opening balance & Difference in opening balances are read-only fields.
Point to Group name	Let us create one more account and select Direct Expense as Group name.
Point to sub group	Notice, the Subgroup list does not have any sub-groups by default.
Select Create New Subgroup .	If you do not wish to create a subgroup, you can select No Sub-group option. For this entry, let us select the Create New Subgroup option.
Point to new subgroup textbox	As soon as we do this, a new text box appears. Here, we have to type the name of the subgroup we wish to create. Let us type Salary.
Point to subgroup list	The created subgroup appears in the subgroup list after saving the account.
Point to account name field	Let us create an account Salary For Employees.
No opening balance	An account under the group Direct expense cannot have an opening balance. So, there is no provision to enter an opening balance for this account.
Point to account code field	Notice that the Account code is automatically generated. You can change this account code if you wish.
Tap on Save	Now, let us save the details. We have successfully learnt to create accounts.
More features – Editing Accounts	Now what if we typed the name incorrectly? What do we do? Well, don't worry at all! We can edit as well as delete the accounts.
Tap on Find / Edit tab	When we tap on Edit Account tab, we see a list of accounts created till now. We can edit them as well as delete them.
Point to Search Account By drop-down	Now, you can see a drop-down menu - Search Account By by tapping on it. The account can be searched by either Account Name or Account Code. There is no provision of this dropdown if Manual Account Codes was not checked. Only Search by Account Name would have been visible.
Select Account Name from the dropdown	Let us search the account by Account Name
Type Salary.	Type Salary.
Point to the Search result	Tap on Salary For Employees from the search results.
Point to prompt box	A prompt box appears which asks whether we want to: Edit Account Or Delete Account
Tap on Edit button	To edit name and opening balance of this account, let us tap on Edit Account option.
Change Salary For Employees to Salary for Staffs	Only Account name and Opening balance are editable. Salary For Employees is under the Group Direct Expense. Hence, we can only edit the account name and not the opening balance. Let us modify the Account name to Salary For Staff.
Tap on Save button	Save the changes.
Point to Confirmation Message	Message appears saying changes saved successfully.
Point to Delete Account	Now we will see how to delete an account. We can delete only those accounts which are not under any transaction.
Tap on delete button	Select an account Salary For Staff from the list and tap on Delete account option.
Tap on Yes	it will a prompt a confirmation diolog. Tap on Yes to delete.
Point to Success message	A success message then appears saying desired account deleted.
	We now successfully edited and deleted an account.
/*Slide 10*/ Summary	So, in this tutorial we have learnt to: Create Account Edit Account Delete Account
/*Slide 11*/ Assignment	As an assignment create account: Purchase, Group name - Current Liability and Sub-group - Sundry Creditors for Purchase Sales, Group name - Current Liability and Sub-group - Sundry Creditors for Expense
/*Slide 12*/	Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Spoken Tutorial Workshops /*Slide 13*/	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide Acknowledgement /*Slide 14*/	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining	That’s it for this tutorial. This is Trupti Kini from IIT Bombay. Thank you very much for watching.

Contributors and Content Editors

Nancyvarkey, Trupti