Koha-Library-Software/C2/Add-Subscription-for-Serials/English

Title of the Script: Add Subscription for Serials

Author: Vaibhavi Satardekar and Maya Hans

Keywords: Koha, Koha 24.05, Serials, New subscription, Add subscription, Search for vendor, Vendor selection, Search for record, Catalog search, Serials planning, Advanced prediction pattern, Test prediction pattern, Save subscription, Journal subscription tracking, Video tutorial.

Prerequisite: Catalog Serials

Visual Cue	Narration
Slide Number 1 Title Slide	Welcome to this Spoken Tutorial on Add Subscription for Serials.
Slide Number 2 Learning Objectives We will learn how to: Add Subscription for Serials in Koha	In this tutorial, we will learn how to- Add Subscription for Serials in Koha.
Slide Number 3 System Requirement Ubuntu Linux OS version 22 point 04 Koha version 24 point 05 Firefox version 131 point 0 point 3 A working internet connection	To record this tutorial, I am using Ubuntu Linux OS version 22 point 04 Koha version 24 point 05 Firefox version 131 point 0 point 3 I also have a working internet connection.
Slide Number 4 Pre-requisites You should have knowledge of Library Science	To follow this tutorial, you should have knowledge of Library Science.
Login with Superlibrarian account Username - Bella Password - Library@1 Library: Spoken Tutorial Library Click on Login	To add subscription for serials I have already logged in as Superlibrarian.
Narration only	Remember we had Catalog a serial in an earlier tutorial. In this tutorial, we will learn to add a Subscription for the same Serial.
Koha homepage click on Serial Module	Now on the Koha homepage click on the Serials module.
Cursor on Serials Click on +New subscription	The Serials page opens. Now click on Add New subscription.
Cursor on Add a new subscription (1/2)	Add a new subscription one of two page opens. Here, we will be prompted to fill in subscription details.
Click on the tab Search for vendor adjacent to empty boxes.	For the Vendor field click on the tab Search for vendor adjacent to two empty boxes.
Pop-up window Serial subscription: search for vendor	A pop-up window Serial subscription: search for vendor opens. Remember in an earlier tutorial Place Order For a Book we added a vendor Powai Book Agency.
Vendor name type Powai Book Agency. Click on the Search button	So here in the field for Vendor name I will type Powai Book Agency. Now click on the Search button at the bottom of the window.
Vendor search results page	A new page showing the Vendor search results opens.
Under the column Select click on Choose adjacent to the Vendor name Vendor: Powai Book Agency Add a new subscription (1/2) page.	In the table below, under the Select column, click on Choose adjacent to the Vendor name. The same window closes and the details entered appear on the page.
Cursor on Record Cursor on two blank boxes Cursor on Search for record +Create record	Next is the Record field. Adjacent to the Record field there are two blank boxes. Under these blank boxes are two clickable links for: Search for record and Add Create record
Narration only Click on the tab Search for record.	Remember in an earlier tutorial, we have already cataloged a serial Title Pearl: A Journal of Library and Information Science. Therefore, we will click on the tab Search for record.
Cursor on Catalog search In the field for Keyword type Library Science. In the field for Limit item type to: from the dropdown select Serial. In the field Limit collection code to: As it is Click on Search	A pop-up window Catalog search opens. In the field for Keyword enter Library Science. For the Limit item type to field from the dropdown select Serial. And leave the field Limit collection code to as it is. Then, click on the Search button at the bottom of the window.
Cursor on Search results from 1 to 1 of 1 Cursor on Title- Pearl: A journal of Library and Information Science. Author:- Publisher- University Library Teachers Association Of Andhra Pradesh. Publication year- 2024 ISSN- 0973-7081	A new window Search results from one to one of one opens. It shows the following details as entered earlier.
Click on Choose Cursor on Add a new subscription (1/2) Cursor on Record number 17	Next, click on the Choose button at the right corner of the table. The same window closes and the details entered appear on the page. In the field for Record in my case it shows the highlighted number. You may see a different record number on your interface.
Cursor on +Create record	To create a new record click on the link for Create record.
Library drop-down >> select Spoken Tutorial Library	Let’s proceed to the Library field, and from the drop-down select Spoken Tutorial Library.
Cursor on Patron notification>>New serial issue	Next scroll down to Patron notification field from the drop-down select New serial issue.
Grace period: Select 15 day(s)	For the Grace period field I will type 15 day(s)
Number of issues to display to staff : 4 Number of issues to display to the public: 4	For Number of issues to display to staff field type 4 For Number of issues to display to the public field type 4
Cursor on When receiving this serial: create an item record do not create an item record Cursor on When there is an irregular issue: Skip issue number Keep issue number Cursor on Manual history: Cursor on Call number: Cursor on Public note and Nonpublic note Location	We will leave the rest of the fields as it is.
Click on Next	After entering the required details, click on Next at the bottom of the page.
Cursor on Add a new subscription (2/2)	A new page Add a new subscription Two of two opens.
Cursor on Serials Planning: First issue publication date: enter 01/01/2024 Frequency: select ⅓ months i.e.quarterly from the drop down Subscription length: Select issues from the drop down Type 4 in the box for enter amount in numerals Subscription start date: >> 01/01/2025 Subscription end date: >> 12/31/2025	Under the section Serials Planning enter the required details as shown here.
Numbering pattern: drop down >> select Volume and Number	For the Numbering pattern field from the drop-down select Volume, Number. After selecting the Numbering pattern a table will appear with Volume and Number pattern above the Test prediction pattern.
Point to Locale. Locale: Select English(English) from the drop-down	For the Locale field from the drop-down select English if not selected by default. If the journal is not in English then choose as per your journal language.
Cursor on table for Volume and Number Pause the video and fill the details. In Begins with row under the Volume column type 18 In Begins with under the Number column type 1 For Inner counter row Volume column leave as it is. In Inner counter under the Number column type 4	Next, enter the following details for the Volume and Number table as shown here.
Click on Show advanced pattern	Next click on Show advanced pattern. It will display some new fields along with a table.
Pause the video and fill in the entries Pattern name: Volume, Number Numbering formula: Vol.{X}, No.{Y} Label:X as Volume Y as Number Begins with : X as 18 Y as 1 Label, Begins with, Add, Every, Set back to, When more than, Inner counter under X and Y column.	Scrolling down note that the Koha auto generates value for the Pattern name and Numbering formula field. We can also see Koha auto generated values for the Advanced prediction pattern.
Cursor on modify pattern	If you want you may click on the modify pattern to edit the entries. For now we will leave it as it is.
Click on the Test prediction pattern	Now, click on the Test prediction pattern button at the bottom of the page.
Cursor on Prediction pattern. Cursor on# Number Publication and Not published	Scrolling up towards the right side of the page note that Koha auto generates values for the Prediction pattern table.
Click on Save subscription at the bottom of the page.	Now scroll down and click on the Save subscription button at the bottom of the page.
Cursor on- Subscription for Pearl: A journal of Library and Information Science. Cursor on- Information Planning Issues Summary	A new page Subscription for Pearl: A journal of Library and Information Science, opens with the auto generated values for every tab. You can click on these tabs to explore more about it.
Narration Only	With this the Journal subscription is added successfully.
Slide Number 5 Purpose of adding Subscription of Serials Journals Magazines Serials Newspapers Other items that are published on a regular schedule	The purpose of adding Subscription of Serials is for keeping track of- Journals Magazines Serials Newspapers and other items that are published on a regular schedule.
Narration Only	This brings us to the end of this tutorial.
Slide Number 6 Summary We learned to: Add Subscription for Serials in Koha	Let’s quickly recap.
Slide Number 7 Assignment Add a new subscription for Journal of Chemical Education	As an assignment Add a new subscription for the following serial. That we added in a previous tutorial assignment.
Slide Number 8 Thank you	Thank you for joining

Contributors and Content Editors

Madhurig, Mayahans