User:Mayahans

Title of the Script:Catalog Serials

Author: Vaibhavi Satardekar and Maya Hans

Keywords: Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Record, MARC 21 format, Library of Congress Subject Headings, Topical term, Cataloging source, Video tutorial.

Pre-requisites: Create MARC Framework

Visual Cue	Narration
Slide Number 1 Title Slide	Welcome to this Spoken Tutorial on Catalog Serials in Koha.
Slide Number 2 Learning Objectives We will learn how to: Catalog Serial in Koha	In this tutorial, we will learn how to- Catalog Serial in Koha.
Slide Number 3 System Requirements Ubuntu Linux OS v22.04 Koha v24.05 Firefox v131.0.3 A working internet connection	To record this tutorial, I am using Ubuntu Linux OS version 22 point 04 Koha version 24 point 05 'Firefox version 131 point 0 point 3 I also have a working internet connection.
Slide Number 4 Pre-requisites You should have knowledge of Library Science	To follow this tutorial, you should have knowledge of Library Science.
Slide Number 5 What is the Serials module? Serials module is used for managing subscription of- Journals Magazines and Periodicals that are published periodically	Before we begin, let’s understand- What is the Serials module? Serials module is used for managing subscription of- Journals Magazines and Periodicals that are published periodically.
Slide Number 6 Pearl: A journal of Library and Information Science Volume-18 Issue Number- 1 Frequency- Quarterly publication	In this tutorial, we are going to catalog a serial publication with the following title.
Koha staff interface page Click on Cataloging module	To do so, I have already logged in as Superlibrarian. Click on the Cataloging module.
Cursor on Cataloging page Narration only Click on +New record dropdown Select Serials Cursor on Add MARC record page opens.	The Cataloging page opens. Remember in the Marc framework tutorial assignment we have added a framework for Serials. Now we will use the framework to catalog a serial. So, click on Add New record dropdown and select Serials. A new page Add MARC record opens.
Cursor on red colored asterisk Click on fields marked with red colored asterisk	Let us proceed to fill in the details below. Notice that there are a few Required fields on this page. Koha auto-generates values for a few Required fields.
Cursor on tabs 0 to 9	Among the range of tabs from 0 to 9 we will start with tab 0.
Click inside the field for 000, LEADER. Cursor on nam a22 7a 4500	Click inside the field for 000 LEADER. Koha auto generates this value for my machine. You may see a different value on your machine.
Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION Cursor on the value	Next click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
Narration Only	We will skip the fields for 006 and 007.
Cursor 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION	Now scroll down and click inside the field for 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION.
Narration only	Before moving ahead please note that each field has two blank boxes with question mark adjacent to it. To explore more about that particular field click on the question mark. To get the MARC21 format for Bibliographic Data.
Next, go to the tab 022 International Standard Serial Number. Cursor on the sufield ‘a’ International Standard Serial Number Enter 8 digit ISSN 0973-7081 number.	Next go to the field 022 International Standard Serial Number. And locate the sub-field a - International Standard Serial Number. Enter the 8 digit ISSN number as shown here.
Go to the tab 040 CATALOGING SOURCE Go to sub-field c, Transcribing agency Type the name of the Institute/University or the Department Type IIT Bombay	Now scroll down to the field 040 CATALOGING SOURCE. In the sub-field c - Transcribing agency type the name of the Institute or University or the Department. I will type IIT Bombay.
Cursor on tabs from 0 to 9 >> click on tab 2	Now scroll up and from tabs 0 to 9, click on the tab 2.
Go to the tab 245 TITLE STATEMENT:	Next go to the field 245 TITLE STATEMENT.
Type 0 in the first blank box	Now type 0 in the first blank box.
Type 0 in the 2nd blank box	And also type 0 in the second blank box. I have entered 0, because under this TITLE there is no non-filling character.
In the subfield ‘a’ Title enter: Pearl: A Journal of Library and Information Science.	In the subfield a Title type Pearl: A Journal of Library and Information Science.
Go to 260 PUBLICATION, DISTRIBUTION, ETC. Fill the fields In the subfield ‘a’ Place of publication, distribution, etc, type Hyderabad In the subfield ‘b’ Name of publisher, distributor, etc, type University Library Teachers Association Of Andhra Pradesh In the subfield ‘c’ Date of publication, distribution, etc, type 2024	Now scroll down and go to the field 260 PUBLICATION DISTRIBUTION ETC. Here we will fill in the details of our serial. In the subfield- a Place of publication distribution etc type Hyderabad. In the subfield-b Name of publisher, distributor etc type University Library Teachers Association Of Andhra Pradesh. In the subfield-c Date of publication, distribution etc type 2024.
Cursor on tabs from 0 to 9 >> Click on tab 3	Next scroll up and from tabs 0 to 9, click on the tab 3.
Now go to 300 PHYSICAL DESCRIPTION. Subfield ‘a’ Extent- Enter 18v.	Now go to field 300 PHYSICAL DESCRIPTION. In the subfield a Extent we will type 18v. Note that I am subscribing to this journal from 18 th volume onwards.
Now, go to 310 CURRENT PUBLICATION FREQUENCY Click on th tag Current Publication Frequency	Now go to the field 310 CURRENT PUBLICATION FREQUENCY. Click on CURRENT PUBLICATION FREQUENCY to expand the field so that we can fill in the sub-fields.
In the subfield ‘a’ Current publication frequency type Quarterly	In the sub-field a Current publication frequency we will type Quarterly. Because this journal is quarterly periodical serial.
Cursor on tabs from 0 to 9 >> Click in tab 6	Now, from the tabs 0 to 9 click on the tab 6.
Go to 650 SUBJECT ADDED ENTRY--TOPICAL TERM	Scroll down and locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
Locate the two blank boxes adjacent to 650 ? In the first blank box type 1. In the second blank box type 0.	Locate the two blank boxes adjacent to the 650 question mark. In the first blank box type 1. In the second blank box type 0.
In the subfield ‘a’ Topical term or geographic name entry element Type subject heading as Library Science	Next comes the sub-field-a Topical term or geographic name entry element. Here, we will type the subject heading as Library Science.
Cursor on the small button: Repeat this Tag	In case, more than one keyword has to be added. Then, as explained in an earlier tutorial, click on the small button Repeat this Tag. The duplicate of the tab 650 will appear.
Cursor on the tabs 0 to 9 Click on the tab 7.	Now from the tabs 0 to 9 click on tab 7.
Go to the tab 700 ADDED ENTRY--PERSONAL NAME Type 1 in the first blank box. Type 0 in the second blank box.	Next go to the field 700 ADDED ENTRY--PERSONAL NAME. Locate the two blank boxes adjacent to the 700 question mark. Type 1 in the first blank box. And type 0 in the second blank box.
Click on ADDED ENTRY--PERSONAL NAME	Click on ADDED ENTRY--PERSONAL NAME to expand the field to fill in the sub-fields.
In the subfield ‘a' Personal name- enter the Editor’s name G, Sujatha	In the sub-field-a Personal name type the Editor’s name. G, Sujatha Remember to write the Surname first followed by a comma and then First name.
Go to tab 9 942 ADDED ENTRY ELEMENTS (KOHA) In the subfield 942 ‘c’: item type, from the drop down select- Serial	Lastly, from the tabs 0 to 9 click on the tab 9. Go to the field 942 ADDED ENTRY ELEMENTS (KOHA). For the sub-field-c Koha item type from the drop down select Serial.
Click on Save	After filling all the details click on Save at the top left corner of the page.
Cursor on Items for Pearl: A Journal of Library and Information Science (Record #)	A new page opens with the title Items for Pearl: A Journal of Library and Information Science.
Cursor on various fields under the section Add item 0 - Withdrawn status: leave it blank 1 - Lost status : leave it blank 2- Source of classification or shelving scheme: Select Dewey Decimal Classification 3- Materials specified (bound volume or other part): Leave blank 4 - Damaged status: if the book is damaged then select Damaged else leave it blank 5 - Use restrictions: Leave blank 7 - Not for loan: Leave it blank 8 - Collection: Leave it blank a - Home library: Spoken Tutorial Library b - Current library: Spoken Tutorial Library c - Shelving location: D- Date acquired: 12-30-2024 e - Source of acquisition: (Vendor name) f - Coded location qualifier- blank g - Cost, normal purchase price: Rs 5400 h - Serial Enumeration / chronology: Leave it blank i - Inventory number: Leave it blank j - Shelving control number- Leave it blank o - Full call number- Leave it blank p- Barcode- 01 t - Copy number- Leave it blank u - Uniform Resource Identifier- Leave it blank v - Cost, replacement price- Leave it blank w - Price effective from-12/30/2024 x - Non-public note- Leave blank y - Koha item type: Serial (if not selected by default) z - Public note: Leave it blank	Next, for Add item we are prompted to fill in some details. Note that Koha by default fills in the details for- Home library and Current library Now scroll down and click inside the field for Date acquired. Koha auto-selected this date however note this date is editable. I have filled in a few details. You may pause the video and fill in the details as shown. If you do not have information for a particular field, then leave it blank.
Cursor on Add and duplicate Add multiple copies of this item Save as template	Additionally, you can click on the buttons Add and duplicate Add multiple copies of this item and Save as template at the bottom of the page. For now we will not click on any of these buttons.
Click on the tab Add item	After entering all the details, click on the tab Add item at the bottom of the page.
Cursor on Items for Pearl: A Journal of Library and Information Science (Record #)	A page Items for Pearl: A Journal of Library and Information Science opens with the filled details.
Click on Normal	Now from the left side menu click on Normal to view the cataloged record of the journal.
Cursor on Pearl: A Journal of Library and Information Science by G. Sujatha.	With this we have successfully Cataloged the serial Pearl: A Journal of Library and Information Science by G. Sujatha.
Narration Only	This brings us to the end of this tutorial.
Slide Number 7 Summary In this tutorial we learned to: Catalog serial in Koha	Let’s quickly recap.
Slide Number 8 Assignment Journal of Chemical Education Volume : 101 Issue Number : 1 Monthly publication for the month of Jan 2024 ISSN : 0021-9584	As an assignment Catalog the following journal.
Slide Number 9 Thank you	Thank you for joining.