LibreOffice-Suite-Writer-6.3/C4/Using-Track-changes/English-timed

Time	Narration
00:01	Welcome to the spoken tutorial on Using Track Changes in Writer.
00:07	In this tutorial, we will learn how to:
00:11	Peer review a document using Track changes option
00:15	Edit a document using Record changes option and
00:20	Add comments in a document
00:23	This tutorial is recorded using Ubuntu linux OS version 18.04 and LibreOffice Suite version 6.3.5
00:36	Track changes helps the reviewer to keep track of the changes
00:41	This feature is especially important for those who use Writer in workgroups.
00:47	It helps the reviewer to give comments
00:51	The files used in this tutorial have been provided to you in the Code files link on this tutorial page.
00:59	Please download and extract the file.
01:02	Make a copy and then use it for practising.
01:06	Open the file Seven reasons to adopt FOSS.odt which you have downloaded from Code Files link.
01:14	Click on the Show Track Changes Functions icon in the Standard toolbar.
01:20	The Track changes toolbar appears at the bottom of the Writer window.
01:25	Make sure that the Show Track Changes and Record Track Changes icons are enabled.
01:31	If not, then enable these by clicking on them.
01:35	Let us see another way to enable these options.
01:39	Go to the Edit menu select Track Changes from the list And check the Record and Show options.
01:48	Now let’s type a new text in our document.
01:52	Keep cursor next to the point 2 and type- “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.
02:06	Then press Enter.
02:09	We can see that point number 2 has become a new point, that is number 3.
02:16	Note that the newly added text is in a different color.
02:21	Hover the cursor on the newly added text.
02:24	A message is displayed - “Inserted: Unknown Author”, followed by date and time of insertion.
02:31	Let us replace Unknown author with our name.
02:35	For that, click on the Tools menu in the menu bar and select Options.
02:41	Options dialog box opens up.
02:44	On the left, under LibreOffice, select User Data option from the list.
02:50	In the Address section, type your name in the First/last name/initials field, as shown.
03:00	Notice that our initials are auto-filled.
03:04	Click on the Apply button and then on the OK button at the bottom.
03:10	Now click on the File menu in the menu bar and select Properties.
03:16	Properties dialog box opens up.
03:19	In the General tab, click on the Reset properties button.
03:24	Notice that in the created section in the center of the dialog box, your name appears.
03:31	Click on the OK button to close the dialog box.
03:35	Now onwards, the person making the comment can easily be identified in the document.
03:41	Let us delete the second sentence from point no. 1 -
03:45	“It can be installed on all computers without restriction or needing to pay license fees to vendors”.
03:53	Note that the deletion does not actually remove the line. But marks it as a line suggested for deletion.
04:01	Hover the cursor on the deleted line.
04:04	We see a message Deleted followed by the updated username, with date and time.
04:11	Using this feature, we can modify the document by adding or deleting changes.
04:18	Save the changes and close the file.
04:21	Next, let us learn more about Track Changes.
04:25	More than one person can edit the same document.
04:29	LibreOffice Writer will show each edit in different colors.
04:34	This will help the readers to distinguish one reviewer’s work from the other.
04:39	Now open the file Government-support-for-FOSS-in-India.odt which you have downloaded from Code Files link.
04:49	In this document, we can see several additions and deletions have been done.
04:55	Hover cursor on the deleted text in point 1.
04:59	It displays the deletion done by Guru.
05:02	Keep the cursor at the end of the last point and press Enter.
05:07	Then type the following text- “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS. “
05:20	We can see the color of this text is different from the color edited by Guru.
05:26	Hover the cursor on the newly typed text.
05:30	It shows your name along with the date and time.
05:34	This indicates that more than one person can edit the same document.
05:39	Note - This is possible only if the author gives editing rights to other readers.
05:46	Now we will learn how the author can accept or reject changes made by another reviewer.
05:53	Let us assume, I am the author and I will accept or reject the edits made by Guru.
05:59	In point no 2, click on the deleted text reasons.
06:04	Right-click the mouse and select the Accept Change option.
06:08	Another way is to click on Accept Track Change icon in the Track Changes toolbar
06:14	The text “reasons” gets deleted as per the change suggested by the reviewer.
06:19	On the same line, click the on the text needs.
06:23	Again click on the Accept Track Change icon in the Track Changes toolbar.
06:29	Observe that the text needs gets included, as per the change suggested by the reviewer.
06:36	Using this feature, edits suggested by reviewers can be accepted by the author.
06:42	In point no 1, click on the deleted text.
06:46	Then click on the Reject Track change icon in the Track Changes toolbar.
06:52	Observe that the text becomes normal.
06:56	The suggestions given by the reviewer was to delete the text. But that suggestion has been rejected by the author.
07:03	Move the cursor to point no 5.
07:06	Select the entire text and click on the Reject Track Change icon in the Track Changes toolbar.
07:13	We can also reject a change by right-clicking on the mouse and selecting Reject change.
07:19	This deletes the entire text inserted by the reviewer.
07:23	Disable the Show Track Changes and Record Track Changes icons by clicking on them.
07:29	Move the cursor to point no 5
07:32	Now delete the blank space by pressing the Backspace key on the keyboard.
07:38	Now onwards any further editing will not be marked separately.
07:43	Pause the tutorial. Save the file after accepting or rejecting changes to incorporate all the suggestions.
07:51	Another feature in Writer is inserting and deleting a comment.
07:56	It helps users to exchange ideas and suggestions, which are important.
08:01	In our document, we will add a comment to the word e-governance.
08:06	In point no. 3, select the word e-governance. Then right-click and select the Comment option.
08:14	We can also add comments by clicking on the Insert Comment icon in the Track Changes toolbar.
08:21	A comment box appears on the right side of the document.
08:25	In the comment box, type the comment as “What is e-governance?”
08:31	We can see the commenter’s name along with date and time.
08:36	Next, we will see how one can reply to a comment.
08:40	Once again keep the cursor on the comment box.
08:44	Then click on the Insert Comment icon located in the Standard toolbar.
08:50	We can see a new Reply Comment box gets added to our document.
08:55	Inside the reply comment box type “It means electronic governance”
09:01	Let us delete the newly added comment “It means electronic governance”
09:07	Click on the down-arrow icon in the Reply comment box and select Delete comment option.
09:13	Repeat the same steps to delete the comment “What is e governance ?”
09:18	We see that both the comments are now deleted. And also the word is no more highlighted.
09:27	To delete another person’s comments, first disable the Record Track Change icon. And then press Delete key on the keyboard.
09:37	Save and close the file.
09:40	This brings us to the end of this tutorial. Let us summarise.
09:45	In this tutorial, we learnt how to Peer review a document using Track changes option
09:53	Edit a document using Record changes option Add comments in a document
10:00	As an assignment: Open Seven-Reason-to-adopt-FOSS.odt file
10:07	Delete and correct the word available using Record changes
10:11	Use Accept change option to accept the changes
10:15	The video at the following link summarises the spoken tutorial project. Please download and watch it.
10:23	We conduct workshops using spoken tutorials and give certificates. For more details, Please contact us.
10:32	Please post your timed queries in this forum.
10:36	The Spoken Tutorial project is funded by MHRD Govt of India.
10:41	This tutorial was originally contributed by IT for Change in 2012.
10:48	This is Pratik Kamble along with the Spoken Tutorial team from IIT Bombay signing off. Thank you for watching.

Contributors and Content Editors

PoojaMoolya