LibreOffice-Suite-Writer-6.3/C4/Using-Track-changes/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:01 | Welcome to the spoken tutorial on Using Track Changes in Writer. |
| 00:07 | In this tutorial, we will learn how to: |
| 00:11 | Peer review a document using Track changes option |
| 00:15 | Edit a document using Record changes option and |
| 00:20 | Add comments in a document |
| 00:23 | This tutorial is recorded using
Ubuntu linux OS version 18.04 and LibreOffice Suite version 6.3.5 |
| 00:36 | Track changes helps the reviewer to keep track of the changes |
| 00:41 | This feature is especially important for those who use Writer in workgroups. |
| 00:47 | It helps the reviewer to give comments |
| 00:51 | The files used in this tutorial have been provided to you in the Code files link on this tutorial page. |
| 00:59 | Please download and extract the file. |
| 01:02 | Make a copy and then use it for practising. |
| 01:06 | Open the file Seven reasons to adopt FOSS.odt which you have downloaded from Code Files link. |
| 01:14 | Click on the Show Track Changes Functions icon in the Standard toolbar. |
| 01:20 | The Track changes toolbar appears at the bottom of the Writer window. |
| 01:25 | Make sure that the Show Track Changes and Record Track Changes icons are enabled. |
| 01:31 | If not, then enable these by clicking on them. |
| 01:35 | Let us see another way to enable these options. |
| 01:39 | Go to the Edit menu select Track Changes from the list
And check the Record and Show options. |
| 01:48 | Now let’s type a new text in our document. |
| 01:52 | Keep cursor next to the point 2 and type-
“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. |
| 02:06 | Then press Enter. |
| 02:09 | We can see that point number 2 has become a new point, that is number 3. |
| 02:16 | Note that the newly added text is in a different color. |
| 02:21 | Hover the cursor on the newly added text. |
| 02:24 | A message is displayed - “Inserted: Unknown Author”, followed by date and time of insertion. |
| 02:31 | Let us replace Unknown author with our name. |
| 02:35 | For that, click on the Tools menu in the menu bar and select Options. |
| 02:41 | Options dialog box opens up. |
| 02:44 | On the left, under LibreOffice, select User Data option from the list. |
| 02:50 | In the Address section, type your name in the First/last name/initials field, as shown. |
| 03:00 | Notice that our initials are auto-filled. |
| 03:04 | Click on the Apply button and then on the OK button at the bottom. |
| 03:10 | Now click on the File menu in the menu bar and select Properties. |
| 03:16 | Properties dialog box opens up. |
| 03:19 | In the General tab, click on the Reset properties button. |
| 03:24 | Notice that in the created section in the center of the dialog box, your name appears. |
| 03:31 | Click on the OK button to close the dialog box. |
| 03:35 | Now onwards, the person making the comment can easily be identified in the document. |
| 03:41 | Let us delete the second sentence from point no. 1 - |
| 03:45 | “It can be installed on all computers without restriction or needing to pay license fees to vendors”. |
| 03:53 | Note that the deletion does not actually remove the line.
But marks it as a line suggested for deletion. |
| 04:01 | Hover the cursor on the deleted line. |
| 04:04 | We see a message Deleted followed by the updated username, with date and time. |
| 04:11 | Using this feature, we can modify the document by adding or deleting changes. |
| 04:18 | Save the changes and close the file. |
| 04:21 | Next, let us learn more about Track Changes. |
| 04:25 | More than one person can edit the same document. |
| 04:29 | LibreOffice Writer will show each edit in different colors. |
| 04:34 | This will help the readers to distinguish one reviewer’s work from the other. |
| 04:39 | Now open the file Government-support-for-FOSS-in-India.odt which you have downloaded from Code Files link. |
| 04:49 | In this document, we can see several additions and deletions have been done. |
| 04:55 | Hover cursor on the deleted text in point 1. |
| 04:59 | It displays the deletion done by Guru. |
| 05:02 | Keep the cursor at the end of the last point and press Enter. |
| 05:07 | Then type the following text-
“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS. “ |
| 05:20 | We can see the color of this text is different from the color edited by Guru. |
| 05:26 | Hover the cursor on the newly typed text. |
| 05:30 | It shows your name along with the date and time. |
| 05:34 | This indicates that more than one person can edit the same document. |
| 05:39 | Note - This is possible only if the author gives editing rights to other readers. |
| 05:46 | Now we will learn how the author can accept or reject changes made by another reviewer. |
| 05:53 | Let us assume, I am the author and I will accept or reject the edits made by Guru. |
| 05:59 | In point no 2, click on the deleted text reasons. |
| 06:04 | Right-click the mouse and select the Accept Change option. |
| 06:08 | Another way is to click on Accept Track Change icon in the Track Changes toolbar |
| 06:14 | The text “reasons” gets deleted as per the change suggested by the reviewer. |
| 06:19 | On the same line, click the on the text needs. |
| 06:23 | Again click on the Accept Track Change icon in the Track Changes toolbar. |
| 06:29 | Observe that the text needs gets included, as per the change suggested by the reviewer. |
| 06:36 | Using this feature, edits suggested by reviewers can be accepted by the author. |
| 06:42 | In point no 1, click on the deleted text. |
| 06:46 | Then click on the Reject Track change icon in the Track Changes toolbar. |
| 06:52 | Observe that the text becomes normal. |
| 06:56 | The suggestions given by the reviewer was to delete the text.
But that suggestion has been rejected by the author. |
| 07:03 | Move the cursor to point no 5. |
| 07:06 | Select the entire text and click on the Reject Track Change icon in the Track Changes toolbar. |
| 07:13 | We can also reject a change by right-clicking on the mouse and selecting Reject change. |
| 07:19 | This deletes the entire text inserted by the reviewer. |
| 07:23 | Disable the Show Track Changes and Record Track Changes icons by clicking on them. |
| 07:29 | Move the cursor to point no 5 |
| 07:32 | Now delete the blank space by pressing the Backspace key on the keyboard. |
| 07:38 | Now onwards any further editing will not be marked separately. |
| 07:43 | Pause the tutorial.
Save the file after accepting or rejecting changes to incorporate all the suggestions. |
| 07:51 | Another feature in Writer is inserting and deleting a comment. |
| 07:56 | It helps users to exchange ideas and suggestions, which are important. |
| 08:01 | In our document, we will add a comment to the word e-governance. |
| 08:06 | In point no. 3, select the word e-governance.
Then right-click and select the Comment option. |
| 08:14 | We can also add comments by clicking on the Insert Comment icon in the Track Changes toolbar. |
| 08:21 | A comment box appears on the right side of the document. |
| 08:25 | In the comment box, type the comment as “What is e-governance?” |
| 08:31 | We can see the commenter’s name along with date and time. |
| 08:36 | Next, we will see how one can reply to a comment. |
| 08:40 | Once again keep the cursor on the comment box. |
| 08:44 | Then click on the Insert Comment icon located in the Standard toolbar. |
| 08:50 | We can see a new Reply Comment box gets added to our document. |
| 08:55 | Inside the reply comment box type “It means electronic governance” |
| 09:01 | Let us delete the newly added comment “It means electronic governance” |
| 09:07 | Click on the down-arrow icon in the Reply comment box and select Delete comment option. |
| 09:13 | Repeat the same steps to delete the comment “What is e governance ?” |
| 09:18 | We see that both the comments are now deleted.
And also the word is no more highlighted. |
| 09:27 | To delete another person’s comments, first disable the Record Track Change icon.
And then press Delete key on the keyboard. |
| 09:37 | Save and close the file. |
| 09:40 | This brings us to the end of this tutorial.
Let us summarise. |
| 09:45 | In this tutorial, we learnt how to
Peer review a document using Track changes option |
| 09:53 | Edit a document using Record changes option
Add comments in a document |
| 10:00 | As an assignment:
Open Seven-Reason-to-adopt-FOSS.odt file |
| 10:07 | Delete and correct the word available using Record changes |
| 10:11 | Use Accept change option to accept the changes |
| 10:15 | The video at the following link summarises the spoken tutorial project.
Please download and watch it. |
| 10:23 | We conduct workshops using spoken tutorials and give certificates.
For more details, Please contact us. |
| 10:32 | Please post your timed queries in this forum. |
| 10:36 | The Spoken Tutorial project is funded by MHRD Govt of India. |
| 10:41 | This tutorial was originally contributed by IT for Change in 2012. |
| 10:48 | This is Pratik Kamble along with the Spoken Tutorial team from IIT Bombay signing off.
Thank you for watching. |
