Koha-Library-Management-System/C2/Catalog-Serials/English-timed

Time	Narration
00:01	Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
00:07	In this tutorial, we will learn how to catalog Serial subscriptions.
00:14	To record this tutorial, I am using: Ubuntu Linux Operating System 16.04 and Koha version 16.05
00:27	To follow this tutorial, you should have knowledge of Library Science.
00:33	To practice this tutorial, you should have: Koha installed on your system. And, you should also have Admin access in Koha.
00:44	If not, please refer to the Koha Spoken Tutorial series on this website.
00:50	Before we begin, let us understand- What are Serials module?
00:56	Serials module is used for managing subscription of- Journals,
01:03	Magazines and Periodicals that are published periodically.
01:10	In this demo, I am going to catalog a serial publication - with the title- Indian Journal of Microbiology,
01:19	Volume-57, Number- 1, Quarterly publication for the month of- Jan to March 2017
01:30	To do so, login with the Superlibrarian username and password.
01:36	On the Homepage, click on Cataloging.
01:41	Then click on +New record. From the drop-down, select Serials.
01:49	A new page Add MARC record opens.
01:54	Let us proceed to fill in the details below.
01:58	Notice that there are a few mandatory fields on this page.
02:03	Interestingly, Koha auto-generates values for a few mandatory fields.
02:09	Among the range of tabs from 0 to 9, we will start with tab zero.
02:16	Click inside the field for 000, LEADER. By default, Koha shows this value.
02:26	Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:35	Koha auto generates this value for my machine.
02:40	You will see a different value on your interface.
02:44	I will skip the fields for 006 and 007.
02:50	When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked, Koha auto generates this value
03:01	Next, go to the tab 022 ISSN.
03:06	Locate the two blank boxes adjacent to 022 question mark.
03:12	Note that when you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag 022 opens up.
03:24	Here, both the indicators are undefined.
03:28	Now, let us go back to the Koha interface.
03:32	So, I will skip the two blank boxes.
03:36	Next, locate the sub-field ‘a’ International Standard Serial Number.
03:43	Enter an 8 digit Journal ISSN.
03:49	However, you have to add the ISSN of the Journal that you have chosen to catalog.
03:55	I will skip the rest of the fields.
03:57	You may consider filling these fields as per the requirement of your library.
04:04	Next, go to the tab 040 CATALOGING SOURCE. Locate the two blank boxes adjacent to 040 ?.
04:14	Here, both the indicators are undefined.
04:18	So, I will leave the two blank boxes as they are.
04:23	Go to sub-field c, Transcribing agency.
04:28	Type the name of the Institute/University or the Department here.
04:34	I will type IIT Bombay.
04:37	Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
04:44	In the sub-field ‘a’, Classification number enter 660.62
04:52	Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
05:01	Then go to the tab 245 TITLE STATEMENT:.
05:07	Locate the two blank boxes adjacent to 245 ?. As mentioned earlier, when you click on the ? (question mark),
05:17	the entire MARC 21 Bibliographic format for the respective tag opens up.
05:24	Let us again go back to the Koha interface.
05:28	Now, type 0 in the first blank box. Note that 0 is the indicator for No added Entry.
05:37	Type 0 in the 2nd blank box also.
05:41	2nd indicator represents a non-filling character.
05:46	I have entered 0 because under this TITLE: there is no non-filling character.
05:54	In the sub-field ‘a’, Title , type: Indian Journal of Microbiology.
06:01	You can type the title of your Journal here.
06:05	Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
06:11	Locate the two blank boxes adjacent to 260?.
06:17	Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
06:26	Now, I will fill the details for my book. You can type the details pertaining to your book.
06:34	In the sub-field ‘a’ Place of publication, distribution, etc., enter New Delhi.
06:42	In the sub-field ‘b’ Name of publisher, distributor, etc., enter Springer.
06:50	In the sub-field ‘c’ Date of publication, distribution, etc., enter 2017.
06:59	Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
07:07	Now, go to 300 PHYSICAL DESCRIPTION.
07:12	Locate the two blank boxes adjacent to 300 ?.
07:19	Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
07:27	In the sub-field ‘a’ Extent, I will type 11 v.
07:33	Note that I am subscribing this journal from 11 v onward.
07:39	So, you will have to enter as per your journal.
07:43	Now, go to 310 CURRENT PUBLICATION FREQUENCY.
07:49	Locate the two blank boxes adjacent to 310?.
07:55	Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
08:03	Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
08:12	In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
08:22	This is because my journal is a quarterly Serial.
08:27	If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.
08:34	Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
08:41	Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
08:47	Locate the two blank boxes adjacent to 650 ?. Type 1 in the first blank box.
08:55	Note that 1 is the indicator for Primary (Level of subject).
09:00	Type 0 in the second blank box.
09:04	Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
09:11	Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
09:19	Here, I will type subject heading as Microbiology.
09:24	You have to type a relevant subject heading for your Book or Serial.
09:31	In case more than one keyword has to be added, then as explained in an earlier tutorial, click on the small button: Repeat this Tag.
09:42	Duplicate of the tab 650 appears.
09:47	Go back to the top again and from the tabs 0 to 9, click on the tab 7.
09:54	On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
10:03	Locate the two blank boxes adjacent to 700 ?. Type 1 in the first blank box.
10:13	Note that 1 is the indicator for Surname.
10:18	2nd indicator is undefined by MARC 21. So, I will leave it blank.
10:26	Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
10:35	In the sub-field ‘a' Personal name, enter the editor’s name.
10:41	You have to type your book or Serial editor’s name.
10:47	Remember to write the surname first followed by comma and then first name.
10:54	Lastly, from the tabs 0 to 9, click on the tab 9.
11:00	Go to 942 ADDED ENTRY ELEMENTS (KOHA).
11:06	Go to the sub-field ‘c’: Koha item type, and from the drop-down select Serial.
11:15	After filling in all the details click on Save at the left corner of the page.
11:22	A new page opens with the title I gave.
11:26	On my interface, it says Items for Indian Journal of Microbiology.
11:33	Next, for Add item, We are prompted to fill details like- Date acquired, Source of acquisition,
11:45	Cost, normal purchase price, Barcode, Cost, replacement price etc.
11:54	I have filled in a few details as per my Library.
11:58	You may pause the video and fill the details as per your Library.
12:04	Click inside the field for Date acquired to auto-select the date. However, note that the date is editable.
12:15	If you do not have information for a particular field, then leave it blank.
12:21	Remember that by default. Koha fills in the details for- Permanent location,
12:29	Current location, Full call number and Koha item type.
12:37	Additionally, you may click on the buttons- Add & Duplicate,
12:43	Add multiple copies of this item at the bottom of the page.
12:49	After entering all the details, click on the tab Add item at the bottom of the page.
12:56	Another page opens with the entered details of the Journal: Items for Indian Journal of Microbiology.
13:05	With this we have cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C.
13:15	for Biology section of the library with appropriate details.
13:20	You may now log out from Koha.
13:23	Go to the top right corner of the Koha interface.
13:28	Click on Spoken Tutorial Library and select logout from the drop-down.
13:35	And, this brings us to the end of this tutorial.
13:38	Let us summarize. In this tutorial, we learnt how to catalog serial subscriptions.
13:48	For assignment, catalog Journal of Molecular Biology.
13:54	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
14:01	The Spoken Tutorial Project Team conducts workshops and gives certificates.
14:07	For more details, please write to us.
14:11	Please post your timed queries in this forum.
14:15	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
14:22	More information on this mission is available at this link.
14:27	This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14