Koha-Library-Management-System/C2/Catalog-Serials/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:01 | Welcome to the Spoken Tutorial on How to catalog Serial subscriptions. |
| 00:07 | In this tutorial, we will learn how to catalog Serial subscriptions. |
| 00:14 | To record this tutorial, I am using:
Ubuntu Linux Operating System 16.04 and Koha version 16.05 |
| 00:27 | To follow this tutorial, you should have knowledge of Library Science. |
| 00:33 | To practice this tutorial, you should have: Koha installed on your system.
And, you should also have Admin access in Koha. |
| 00:44 | If not, please refer to the Koha Spoken Tutorial series on this website. |
| 00:50 | Before we begin, let us understand- What are Serials module? |
| 00:56 | Serials module is used for managing subscription of-
Journals, |
| 01:03 | Magazines and Periodicals that are published periodically. |
| 01:10 | In this demo, I am going to catalog a serial publication -
with the title- Indian Journal of Microbiology, |
| 01:19 | Volume-57,
Number- 1, Quarterly publication for the month of- Jan to March 2017 |
| 01:30 | To do so, login with the Superlibrarian username and password. |
| 01:36 | On the Homepage, click on Cataloging. |
| 01:41 | Then click on +New record.
From the drop-down, select Serials. |
| 01:49 | A new page Add MARC record opens. |
| 01:54 | Let us proceed to fill in the details below. |
| 01:58 | Notice that there are a few mandatory fields on this page. |
| 02:03 | Interestingly, Koha auto-generates values for a few mandatory fields. |
| 02:09 | Among the range of tabs from 0 to 9, we will start with tab zero. |
| 02:16 | Click inside the field for 000, LEADER. By default, Koha shows this value. |
| 02:26 | Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. |
| 02:35 | Koha auto generates this value for my machine. |
| 02:40 | You will see a different value on your interface. |
| 02:44 | I will skip the fields for 006 and 007. |
| 02:50 | When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,
Koha auto generates this value |
| 03:01 | Next, go to the tab 022 ISSN. |
| 03:06 | Locate the two blank boxes adjacent to 022 question mark. |
| 03:12 | Note that when you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag 022 opens up. |
| 03:24 | Here, both the indicators are undefined. |
| 03:28 | Now, let us go back to the Koha interface. |
| 03:32 | So, I will skip the two blank boxes. |
| 03:36 | Next, locate the sub-field ‘a’ International Standard Serial Number. |
| 03:43 | Enter an 8 digit Journal ISSN. |
| 03:49 | However, you have to add the ISSN of the Journal that you have chosen to catalog. |
| 03:55 | I will skip the rest of the fields. |
| 03:57 | You may consider filling these fields as per the requirement of your library. |
| 04:04 | Next, go to the tab 040 CATALOGING SOURCE.
Locate the two blank boxes adjacent to 040 ?. |
| 04:14 | Here, both the indicators are undefined. |
| 04:18 | So, I will leave the two blank boxes as they are. |
| 04:23 | Go to sub-field c, Transcribing agency. |
| 04:28 | Type the name of the Institute/University or the Department here. |
| 04:34 | I will type IIT Bombay.
|
| 04:37 | Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER. |
| 04:44 | In the sub-field ‘a’, Classification number enter 660.62 |
| 04:52 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
| 05:01 | Then go to the tab 245 TITLE STATEMENT:. |
| 05:07 | Locate the two blank boxes adjacent to 245 ?.
As mentioned earlier, when you click on the ? (question mark), |
| 05:17 | the entire MARC 21 Bibliographic format for the respective tag opens up. |
| 05:24 | Let us again go back to the Koha interface. |
| 05:28 | Now, type 0 in the first blank box. Note that 0 is the indicator for No added Entry. |
| 05:37 | Type 0 in the 2nd blank box also. |
| 05:41 | 2nd indicator represents a non-filling character. |
| 05:46 | I have entered 0 because under this TITLE: there is no non-filling character. |
| 05:54 | In the sub-field ‘a’, Title , type: Indian Journal of Microbiology. |
| 06:01 | You can type the title of your Journal here. |
| 06:05 | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
| 06:11 | Locate the two blank boxes adjacent to 260?. |
| 06:17 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
| 06:26 | Now, I will fill the details for my book. You can type the details pertaining to your book. |
| 06:34 | In the sub-field ‘a’ Place of publication, distribution, etc., enter New Delhi. |
| 06:42 | In the sub-field ‘b’ Name of publisher, distributor, etc., enter Springer. |
| 06:50 | In the sub-field ‘c’ Date of publication, distribution, etc., enter 2017. |
| 07:00 | Now, go back to the top again and from the tabs 0 to 9, click on tab 3. |
| 07:07 | Now, go to 300 PHYSICAL DESCRIPTION. |
| 07:12 | Locate the two blank boxes adjacent to 300 ?. |
| 07:19 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
| 07:27 | In the sub-field ‘a’ Extent, I will type 11 v. |
| 07:33 | Note that I am subscribing this journal from 11 v onward. |
| 07:39 | So, you will have to enter as per your journal. |
| 07:43 | Now, go to 310 CURRENT PUBLICATION FREQUENCY. |
| 07:49 | Locate the two blank boxes adjacent to 310?. |
| 07:55 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
| 08:03 | Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields. |
| 08:12 | In the sub-field ‘a’ Current publication frequency, I will type Quarterly. |
| 08:22 | This is because my journal is a quarterly Serial. |
| 08:27 | If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly. |
| 08:34 | Next, go back to the top again and from the tabs 0 to 9, click on the tab 6. |
| 08:41 | Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM. |
| 08:47 | Locate the two blank boxes adjacent to 650 ?.
Type 1 in the first blank box. |
| 08:55 | Note that 1 is the indicator for Primary (Level of subject). |
| 09:00 | Type 0 in the second blank box. |
| 09:04 | Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
| 09:11 | Next comes the sub-field ‘a’ Topical term or geographic name as entry element. |
| 09:19 | Here, I will type subject heading as Microbiology. |
| 09:24 | You have to type a relevant subject heading for your Book or Serial. |
| 09:31 | In case more than one keyword has to be added, then as explained in an earlier tutorial, click on the small button: Repeat this Tag. |
| 09:42 | Duplicate of the tab 650 appears. |
| 09:47 | Go back to the top again and from the tabs 0 to 9, click on the tab 7. |
| 09:54 | On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME. |
| 10:03 | Locate the two blank boxes adjacent to 700 ?.
Type 1 in the first blank box. |
| 10:13 | Note that 1 is the indicator for Surname. |
| 10:18 | 2nd indicator is undefined by MARC 21. So, I will leave it blank. |
| 10:26 | Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields. |
| 10:35 | In the sub-field ‘a' Personal name, enter the editor’s name. |
| 10:41 | You have to type your book or Serial editor’s name. |
| 10:47 | Remember to write the surname first followed by comma and then first name. |
| 10:54 | Lastly, from the tabs 0 to 9, click on the tab 9. |
| 11:00 | Go to 942 ADDED ENTRY ELEMENTS (KOHA). |
| 11:06 | Go to the sub-field ‘c’: Koha item type, and from the drop-down select Serial. |
| 11:15 | After filling in all the details click on Save at the left corner of the page. |
| 11:22 | A new page opens with the title I gave. |
| 11:26 | On my interface, it says Items for Indian Journal of Microbiology. |
| 11:33 | Next, for Add item,
We are prompted to fill details like- Date acquired, Source of acquisition, |
| 11:45 | Cost, normal purchase price, Barcode, Cost, replacement price etc. |
| 11:54 | I have filled in a few details as per my Library. |
| 11:58 | You may pause the video and fill the details as per your Library. |
| 12:04 | Click inside the field for Date acquired to auto-select the date. However, note that the date is editable. |
| 12:15 | If you do not have information for a particular field, then leave it blank. |
| 12:21 | Remember that by default. Koha fills in the details for- Permanent location, |
| 12:29 | Current location, Full call number and Koha item type. |
| 12:37 | Additionally, you may click on the buttons- Add & Duplicate, |
| 12:43 | Add multiple copies of this item at the bottom of the page. |
| 12:49 | After entering all the details, click on the tab Add item at the bottom of the page. |
| 12:56 | Another page opens with the entered details of the Journal:
Items for Indian Journal of Microbiology. |
| 13:05 | With this we have cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C. |
| 13:15 | for Biology section of the library with appropriate details. |
| 13:20 | You may now log out from Koha. |
| 13:23 | Go to the top right corner of the Koha interface. |
| 13:28 | Click on Spoken Tutorial Library and select logout from the drop-down. |
| 13:35 | And, this brings us to the end of this tutorial. |
| 13:38 | Let us summarize.
In this tutorial, we learnt how to catalog serial subscriptions. |
| 13:48 | For assignment, catalog Journal of Molecular Biology. |
| 13:54 | The video at the following link summarizes the Spoken Tutorial project. Please download and watch it. |
| 14:01 | The Spoken Tutorial Project Team conducts workshops and gives certificates. |
| 14:07 | For more details, please write to us. |
| 14:11 | Please post your timed queries in this forum. |
| 14:15 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. |
| 14:22 | More information on this mission is available at this link. |
| 14:27 | This is Bella Tony from IIT Bombay, signing off. Thank you for joining. |
