Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English-timed

00:01	Welcome to the Spoken Tutorial on How to add Subscription in Serials.
00:07	In this tutorial, we will learn how to add a subscription for a new serial.
00:15	To record this tutorial, I am using: Ubuntu Linux OS 16.04 and Koha version 16.05.
00:29	To follow this tutorial, learners should have knowledge of Library Science.
00:35	You should have Koha installed on your system.
00:39	And, you should also have Admin access in Koha. If not, please visit the Koha Spoken Tutorial series on this website.
00:50	In an earlier tutorial, we had learnt how to catalog Serial subscriptions.
00:57	In this tutorial, we will learn how to add a new subscription for serials.
01:04	Login with Superlibrarian Bella and her password.
01:10	As explained in an earlier tutorial in this series, create a new Vendor for Serials subscription.
01:18	I will give the name Mumbai Journal supplier. Then I have added an email id. - Mumbaijournals@gmail.com.
01:30	Remember to check the check-boxes for- Primary acquisitions contact:, Primary serials contact:, Contact about late orders and Contact about late issues.
01:46	These details will be used later in this tutorial.
01:51	Likewise, you have to fill in the details of your vendor.
01:56	Here is the screenshot of the Journal that we have to subscribe.
02:01	All details shown here are the ones I will be entering in my Koha interface.
02:08	Let us go to the Koha interface.
02:12	Now, on the Koha homepage, click on Serials.
02:18	On the page that opens, click on ‘New Subscription’.
02:24	It will open another new page that says Add a new subscription (1/2).
02:30	Here, we will be prompted to fill in some details.
02:35	For Vendor, click on the tab Search for vendor adjacent to two empty boxes.
02:43	In a new window, a new page Serial subscription: search for vendor opens up.
02:50	In the field for Vendor name, I will type Mumbai Journal Supplier.
02:56	You should type the name of your vendor here. Now, click on the OK button on the right side of this field.
03:05	A new page showing the Vendor search results opens.
03:10	In the table below, under the section Select:, click on Choose which is adjacent to the Vendor name.
03:19	The same page, Add a new subscription (1/2) re-opens. Do not close this page as this will be used again later in the tutorial.
03:31	Next is Record . Adjacent to the Record are two blank boxes.
03:37	Under these blank boxes are two tabs: Search for record and Create record.
03:46	In case the record already exists then click on Search for record.
03:53	Else, click on the tab Create record to create a new entry for the respective serial.
04:01	In an earlier tutorial, we have already cataloged a serial with the title Indian Journal of Microbiology.
04:10	Therefore, we will click on the tab Search for record.
04:16	A new window Catalog search opens.
04:21	In the field for Keyword, enter Indian.
04:27	Then, click on Search at the bottom of the page.
04:32	A new page, Search results from 1 to 1 of 1, opens.
04:39	It has the following details as entered earlier: Title- Indian Journal of Microbiology, Publisher- Springer, ISSN- 0046-8991.
04:58	You will see the details that you entered.
05:02	Next, click on Choose button at the right corner of the table.
05:07	The same window closes and the details entered appear on the page-
05:13	Add a new subscription (1/2), in the field for Record. In my case, it shows number 3.
05:22	It may be different on your interface depending upon the number of entries that you have made.
05:29	Moving on, I will leave the following as they are.
05:33	Let’s proceed. For Library, I will select Spoken Tutorial Library from the drop-down.
05:41	If required, you may fill in the- Public note and Nonpublic note.
05:47	I will keep them blank.
05:50	Next is Patron notification:. From the drop-down, select Routing List.
05:59	For Grace period:, I will select 15 day(s).
06:04	For Number of issues to display to staff:, enter 4.
06:10	For Number of issues to display to the public:, enter 4.
6:15	After entering all the details, click on Next at the bottom of the page.
06:22	A new page Add a new subscription (2/2) opens.
06:27	For the section Serials Planning, enter the following-
06:32	For First issue publication date:, I will enter 01/01/2017.
06:41	For Frequency:, I will select ⅓ months i.e. quarterly from the drop-down.
06:48	Subscription length:- Select issues, if not already selected from the drop-down. Enter 4 in the box for enter amount in numerals.
07:01	Subscription start date: enter 01/01/2017. Subscription end date: enter 01/12/2017.
07:20	Numbering pattern:- from the drop-down, select Volume, Number.
07:26	Locale- select English from the drop down. You may choose a suitable option from the drop-down, if the language is other than English.
07:38	Next, enter the following for the table for Volume and Number.
07:43	Begins with: Volume= 57, Begins with: Number =1, Inner counter: Number =4.
07:55	However, if you want to change the pattern-type then click on Show/Hide advanced pattern.
08:04	To edit the entries, click on modify pattern at the bottom of the Advanced prediction pattern table.
08:12	Note that Pattern name should be: Volume, Number.
08:18	Numbering formula should be: Vol.{X}, No.{Y}.
08:24	In the table Advanced prediction pattern, Koha by default, selects values for- Label: For column X as Volume, column Y as Number.
08:39	Begins with : For column X as 57, Column Y as 1 and so on.
08:48	Now, click on the Test prediction pattern button at the bottom of the page.
08:54	Prediction pattern will appear on the same page towards the right side.
09:00	Prediction pattern will show the details of- Number, Publication date and Not published.
09:11	Lastly, click on Save subscription button at the bottom of the page.
09:18	A new page- Subscription for Indian Journal of Microbiology with the following details opens: Information, Planning, Issues and Summary.
09:34	Click on the tab Planning.
09:37	Check the following- The tab Starting with: should be Volume and Number: 57 and 1.
09:46	For the tab Rollover:, Volume and Number should be 99999 and 12.
09:56	Next, click the tab Issues. This will show the following details- Issue number: as Vol. 57 and No. 1 Planned date: as 01/01/2017.
10:17	Published date: as 01/01/2017 Published date (text): would be blank, Status: Expected.
10:31	With this, the Journal subscription is added successfully.
10:36	Purpose of adding Subscription of Serials is for keeping track of- Journals, Magazines,
10:43	Serials, Newspapers and other items that are published on a regular schedule.
10:50	You may now log out from Koha.
10:53	To do so, go to the top right corner of the Koha interface. Click on Spoken Tutorial Library and select log out from the drop-down.
11:05	This brings us to the end of this tutorial.
11:09	Let us summarize. In this tutorial, we learnt how to add a Subscription for a new serial.
11:18	For Assignment: Add a new Subscription for Journal of Molecular Biology.
11:26	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
11:33	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
11:42	Please post your timed queries in this forum.
11:46	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
11:58	This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14