Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English-timed
From Script | Spoken-Tutorial
| 00:01 | Welcome to the Spoken Tutorial on How to add Subscription in Serials. |
| 00:07 | In this tutorial, we will learn how to add a subscription for a new serial. |
| 00:15 | To record this tutorial, I am using:
Ubuntu Linux OS 16.04 and Koha version 16.05. |
| 00:29 | To follow this tutorial, learners should have knowledge of Library Science. |
| 00:35 | You should have Koha installed on your system. |
| 00:39 | And, you should also have Admin access in Koha. If not, please visit the Koha Spoken Tutorial series on this website. |
| 00:50 | In an earlier tutorial, we had learnt how to catalog Serial subscriptions. |
| 00:57 | In this tutorial, we will learn how to add a new subscription for serials. |
| 01:04 | Login with Superlibrarian Bella and her password. |
| 01:10 | As explained in an earlier tutorial in this series, create a new Vendor for Serials subscription. |
| 01:18 | I will give the name Mumbai Journal supplier. Then I have added an email id. - Mumbaijournals@gmail.com. |
| 01:30 | Remember to check the check-boxes for-
Primary acquisitions contact:, Primary serials contact:, Contact about late orders and Contact about late issues. |
| 01:46 | These details will be used later in this tutorial. |
| 01:51 | Likewise, you have to fill in the details of your vendor. |
| 01:56 | Here is the screenshot of the Journal that we have to subscribe. |
| 02:01 | All details shown here are the ones I will be entering in my Koha interface. |
| 02:08 | Let us go to the Koha interface. |
| 02:12 | Now, on the Koha homepage, click on Serials. |
| 02:18 | On the page that opens, click on ‘New Subscription’. |
| 02:24 | It will open another new page that says Add a new subscription (1/2). |
| 02:30 | Here, we will be prompted to fill in some details. |
| 02:35 | For Vendor, click on the tab Search for vendor adjacent to two empty boxes. |
| 02:43 | In a new window, a new page Serial subscription: search for vendor opens up. |
| 02:50 | In the field for Vendor name, I will type Mumbai Journal Supplier. |
| 02:56 | You should type the name of your vendor here. Now, click on the OK button on the right side of this field. |
| 03:05 | A new page showing the Vendor search results opens. |
| 03:10 | In the table below, under the section Select:, click on Choose which is adjacent to the Vendor name. |
| 03:19 | The same page, Add a new subscription (1/2) re-opens. Do not close this page as this will be used again later in the tutorial. |
| 03:31 | Next is Record . Adjacent to the Record are two blank boxes. |
| 03:37 | Under these blank boxes are two tabs:
Search for record and Create record. |
| 03:46 | In case the record already exists then click on Search for record. |
| 03:53 | Else, click on the tab Create record to create a new entry for the respective serial. |
| 04:01 | In an earlier tutorial, we have already cataloged a serial with the title Indian Journal of Microbiology. |
| 04:10 | Therefore, we will click on the tab Search for record. |
| 04:16 | A new window Catalog search opens. |
| 04:21 | In the field for Keyword, enter Indian. |
| 04:27 | Then, click on Search at the bottom of the page. |
| 04:32 | A new page, Search results from 1 to 1 of 1, opens. |
| 04:39 | It has the following details as entered earlier:
Title- Indian Journal of Microbiology, Publisher- Springer, ISSN- 0046-8991. |
| 04:58 | You will see the details that you entered. |
| 05:02 | Next, click on Choose button at the right corner of the table. |
| 05:07 | The same window closes and the details entered appear on the page- |
| 05:13 | Add a new subscription (1/2), in the field for Record.
In my case, it shows number 3. |
| 05:22 | It may be different on your interface depending upon the number of entries that you have made. |
| 05:29 | Moving on, I will leave the following as they are. |
| 05:33 | Let’s proceed.
For Library, I will select Spoken Tutorial Library from the drop-down. |
| 05:41 | If required, you may fill in the-
Public note and Nonpublic note. |
| 05:47 | I will keep them blank. |
| 05:50 | Next is Patron notification:.
From the drop-down, select Routing List. |
| 05:59 | For Grace period:, I will select 15 day(s). |
| 06:04 | For Number of issues to display to staff:, enter 4. |
| 06:10 | For Number of issues to display to the public:, enter 4. |
| 6:15 | After entering all the details, click on Next at the bottom of the page. |
| 06:22 | A new page Add a new subscription (2/2) opens. |
| 06:27 | For the section Serials Planning, enter the following- |
| 06:32 | For First issue publication date:, I will enter 01/01/2017. |
| 06:41 | For Frequency:, I will select ⅓ months i.e. quarterly from the drop-down. |
| 06:48 | Subscription length:-
Select issues, if not already selected from the drop-down. Enter 4 in the box for enter amount in numerals. |
| 07:01 | Subscription start date: enter 01/01/2017.
Subscription end date: enter 01/12/2017. |
| 07:20 | Numbering pattern:- from the drop-down, select Volume, Number. |
| 07:26 | Locale- select English from the drop down. You may choose a suitable option from the drop-down, if the language is other than English. |
| 07:38 | Next, enter the following for the table for Volume and Number. |
| 07:43 | Begins with: Volume= 57,
Begins with: Number =1, Inner counter: Number =4. |
| 07:55 | However, if you want to change the pattern-type then click on Show/Hide advanced pattern. |
| 08:04 | To edit the entries, click on modify pattern at the bottom of the Advanced prediction pattern table. |
| 08:12 | Note that Pattern name should be: Volume, Number. |
| 08:18 | Numbering formula should be: Vol.{X}, No.{Y}. |
| 08:24 | In the table Advanced prediction pattern, Koha by default, selects values for-
Label: For column X as Volume, column Y as Number. |
| 08:39 | Begins with :
For column X as 57, Column Y as 1 and so on. |
| 08:48 | Now, click on the Test prediction pattern button at the bottom of the page. |
| 08:54 | Prediction pattern will appear on the same page towards the right side. |
| 09:00 | Prediction pattern will show the details of-
Number, Publication date and Not published. |
| 09:11 | Lastly, click on Save subscription button at the bottom of the page. |
| 09:18 | A new page-
Subscription for Indian Journal of Microbiology with the following details opens: Information, Planning, Issues and Summary. |
| 09:34 | Click on the tab Planning. |
| 09:37 | Check the following-
The tab Starting with: should be Volume and Number: 57 and 1. |
| 09:46 | For the tab Rollover:, Volume and Number should be 99999 and 12. |
| 09:56 | Next, click the tab Issues.
This will show the following details- Issue number: as Vol. 57 and No. 1 Planned date: as 01/01/2017. |
| 10:17 | Published date: as 01/01/2017
Published date (text): would be blank, Status: Expected. |
| 10:31 | With this, the Journal subscription is added successfully. |
| 10:36 | Purpose of adding Subscription of Serials is for keeping track of-
Journals, Magazines, |
| 10:43 | Serials,
Newspapers and other items that are published on a regular schedule. |
| 10:50 | You may now log out from Koha. |
| 10:53 | To do so, go to the top right corner of the Koha interface. Click on Spoken Tutorial Library and select log out from the drop-down. |
| 11:05 | This brings us to the end of this tutorial. |
| 11:09 | Let us summarize. In this tutorial, we learnt how to add a Subscription for a new serial. |
| 11:18 | For Assignment:
Add a new Subscription for Journal of Molecular Biology. |
| 11:26 | The video at the following link summarizes the Spoken Tutorial project. Please download and watch it. |
| 11:33 | The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us. |
| 11:42 | Please post your timed queries in this forum. |
| 11:46 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link. |
| 11:58 | This is Bella Tony from IIT Bombay, signing off. Thank you for joining. |
