Koha-Library-Management-System/C2/How-to-create-a-library/English-timed

Time	Narration
00:01	Welcome to the Spoken Tutorial on How to create a Library in Koha.
00:07	In this tutorial we will learn how to - Create a library and Create a Group
00:16	To record this tutorial, I am using Ubuntu Linux Operating System 16.04
00:24	And Koha version 16.05
00:29	To follow this tutorial, learners should have knowledge of Library Science.
00:35	To practice this tutorial, you should have Koha installed on your system.
00:41	And you should also have Admin access in Koha.
00:46	For more details, please refer to the Koha Spoken Tutorial series on this website.
00:53	Let us begin. I have already installed Koha on my system.
00:59	Let me switch to the Koha interface.
01:03	Log into Koha using the username and password given at the time of installation.
01:10	On my system, I had given Username as koha underscore library.
01:17	Now type the Password that was noted down from the conf.xml file.
01:25	The Koha main page opens.
01:27	Note that- While setting up Koha-, We should add the details of every Branch library that we will create in Koha.
01:38	This data is used in several areas of Koha later.
01:43	Now, let’s add a new library.
01:47	Switch back to Koha interface.
01:50	Go to Home and click on Koha Administration.
01:56	Locate the section Basic parameters.
02:00	Click on Libraries and groups.
02:04	To add a new library, click on the tab '+ New Library'
02:10	We will skip the groups section for now.
02:15	In this page, note that all the fields marked in red are mandatory.
02:21	Fill in the fields Library code and Name for your library, as I have done here.
02:29	Some important things to note are- There should be no space in the Library code
02:36	And it should be less than 10 characters long.
02:40	This code will be used as a unique identifier in the database.
02:46	The next section is where we have to fill our library’s contact details like- Address, phone number, etc.
02:58	I have filled the details as shown here.
03:01	If you don’t have information for any field listed here, then just leave it blank.
03:08	Likewise, fill in your library’s details on this page.
03:13	The address and phone details can be used to make custom notices for your library later.
03:20	These details can also be used by members when they want to contact the library.
03:26	The Email id field is not mandatory, as you can see.
03:31	However, it is extremely important to have an email id for the library you create.
03:38	This is the email id from where the notices to the members go to and come from.
03:45	Gmail id is preferable as it can be easily configured for sending mail and/or receiving mail.
03:54	Below the Email id field, we have the Reply-To and Return-Path fields.
04:01	Reply-To, If you would like to specify another default email address for all replies to notices, you can do that here.
04:11	I will add Reply-To email id as stlibreoffice@gmail.com
04:20	If this is left blank, then all replies will go to the Email id given above.
04:27	Coming to Return-Path, This is the email address that all bounced messages will go to.
04:34	If this is left blank, then all bounced messages will go to the Email id given above.
04:42	So basically, three different email ids can be used for
04:48	Email id
04:50	Reply-To and
04:52	Return-Path
04:55	However, if only one email id is provided then, by default, Koha will use it for all the three fields.
05:04	Next, mention the URL of your library in the field, like I have done here.
05:10	On filling the URL field, the particular library name will be linked in the holdings table on the OPAC.
05:18	After this, we have to fill in the OPAC info.
05:23	This is where you have to put information about your library.
05:28	I have entered some information about my library here.
05:33	This info will appear in the OPAC, when we move the cursor over the library name in the holdings table.
05:41	If the URL for a particular branch library is put in this field, then OPAC will tell us the branch library where the book is available.
05:52	To get the hyper-link address information hover the mouse on the link.
05:58	This will give the address of the particular branch library where the book can be issued from.
06:05	Let’s switch back to the Koha interface.
06:09	Next we have the IP address.
06:12	If you want to restrict Koha admin access to a particular IP address then you can specify the IP here.
06:22	Else, you can leave it blank.
06:25	I will leave it blank.
06:28	Lastly, we have the Notes field.
06:32	This is where you can fill in any notes for future reference.
06:37	These will not be displayed in OPAC.
06:40	After entering all the details, click on the Submit button.
06:46	The name of the newly added library appears on the Libraries page.
06:51	In our case, Spoken Tutorial Library.
06:55	Let us now see when to use the Group Library option.
07:00	If you want to add a new group, click on the tab '+ New Group'
07:07	Suppose you have a few branch libraries for e.g.- Chemistry Library, Physics Library, and Biology Library, and you want to group them.
07:19	In such a scenario use the Group Library option.
07:24	Name this group as Science library which falls under the main library.
07:31	Grouping can be done on the basis of similarities and/or similar characteristics etc.
07:40	Logout from your current session as a Database administrative user.
07:45	To do so, go to the top right corner and click on No Library Set.
07:52	From the drop-down, click on Logout.
07:57	This brings us to the end of this tutorial.
08:01	Let us summarize
08:03	In this tutorial we learnt to- Create a library and Create a new Group
08:11	As an assignment- Create a new library and Create a new group
08:17	The video at the following link summarises the Spoken Tutorial project. Please download and watch it.
08:25	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
08:35	Forum for specific questions: Do you have questions in THIS Spoken Tutorial?
08:42	Please visit this site. Choose the minute and second where you have the question
08:49	Explain your question briefly
08:51	Someone from our team will answer them
08:55	Forum for specific questions:
08:58	The Spoken Tutorial forum is for specific questions on this tutorial.
09:03	Please do not post unrelated and general questions on them.
09:08	This will help reduce the clutter.
09:11	With less clutter, we can use these discussion as instructional material.
09:17	Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.
09:23	More information on this mission is available at this link.
09:28	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14