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00:01 Welcome to the Spoken Tutorial on How to create a Library in Koha.
00:07 In this tutorial, we will learn how to:

create a library and

create a Group.

00:16 To record this tutorial, I am using Ubuntu Linux Operating System 16.04
00:24 and Koha version 16.05.
00:29 To follow this tutorial, learners should have knowledge of Library Science.
00:35 To practice this tutorial, you should have Koha installed on your system.
00:41 And, you should also have Admin access in Koha.
00:46 For more details, please refer to the Koha Spoken Tutorial series on this website.
00:53 Let us begin. I have already installed Koha on my system.
00:59 Let me switch to the Koha interface.
01:03 Log into Koha using the username and password given at the time of installation.
01:10 On my system, I had given Username as koha underscore library.
01:17 Now, type the Password that was noted down from the conf.xml file.
01:25 The Koha main page opens.
01:27 Note that while setting up Koha-, We should add the details of every Branch library that we will create in Koha.
01:38 This data is used in several areas of Koha later.
01:43 Now, let’s add a new library.
01:47 Switch back to Koha interface.
01:50 Go to Home and click on Koha Administration.
01:56 Locate the section Basic parameters.
02:00 Click on Libraries and groups.
02:04 To add a new library, click on the tab '+ New Library'.
02:10 We will skip the groups section, for now.
02:15 In this page, note that all the fields marked in red are mandatory.
02:21 Fill in the fields Library code and Name for your library, as I have done here.
02:29 Some important things to note are- there should be no space in the Library code
02:36 And, it should be less than 10 characters long.
02:40 This code will be used as a unique identifier in the database.
02:46 The next section is where we have to fill our library’s contact details like-

Address, phone number etc.

02:58 I have filled the details as shown here.
03:01 If you don’t have information for any field listed here, then just leave it blank.
03:08 Likewise, fill in your library’s details on this page.
03:13 The address and phone details can be used to make custom notices for your library later.
03:20 These details can also be used by members when they want to contact the library.
03:26 The Email id field is not mandatory, as you can see.
03:31 However, it is extremely important to have an email id for the library you create.
03:38 This is the email id from where the notices to the members go to and come from.
03:45 Gmail id is preferable as it can be easily configured for sending mail and/or receiving mail.
03:54 Below the Email id field, we have the Reply-To and Return-Path fields.
04:01 Reply-To- if you would like to specify another default email address for all replies to notices, you can do that here.
04:11 I will add Reply-To email id as stlibreoffice@gmail.com.
04:20 If this is left blank, then all replies will go to the Email id given above.
04:27 Coming to Return-Path- this is the email address that all bounced messages will go to.
04:34 If this is left blank, then all bounced messages will go to the Email id given above.
04:42 So, basically three different email ids can be used for
04:48 Email id ,
04:50 Reply-To and
04:52 Return-Path.
04:55 However, if only one email id is provided then by default, Koha will use it for all the three fields.
05:04 Next, mention the URL of your library in the field, like I have done here.
05:10 On filling the URL field, the particular library name will be linked in the holdings table on the OPAC.
05:18 After this, we have to fill in the OPAC info.
05:23 This is where you have to put information about your library.
05:28 I have entered some information about my library here.
05:33 This info will appear in the OPAC, when we move the cursor over the library name in the holdings table.
05:41 If the URL for a particular branch library is put in this field then OPAC will tell us the branch library where the book is available.
05:52 To get the hyper-link address information, hover the mouse on the link.
05:58 This will give the address of the particular branch library where the book can be issued from.
06:05 Let’s switch back to the Koha interface.
06:09 Next we have the IP address.
06:12 If you want to restrict Koha admin access to a particular IP address then you can specify the IP here.
06:22 Else, you can leave it blank.
06:25 I will leave it blank.
06:28 Lastly, we have the Notes field.
06:32 This is where you can fill in any notes for future reference.
06:37 These will not be displayed in OPAC.
06:40 After entering all the details, click on the Submit button.
06:46 The name of the newly added library appears on the Libraries page.
06:51 In our case, Spoken Tutorial Library.
06:55 Let us now see when to use the Group Library option.
07:00 If you want to add a new group, click on the tab '+ New Group'.
07:07 Suppose you have a few branch libraries for e.g.- Chemistry Library, Physics Library and Biology Library and you want to group them.
07:19 In such a scenario use the Group Library option.
07:24 Name this group as Science library which falls under the main library.
07:31 Grouping can be done on the basis of similarities and/or similar characteristics etc.
07:40 Logout from your current session as a Database administrative user.
07:45 To do so, go to the top right corner and click on No Library Set.
07:52 From the drop-down, click on Logout.
07:57 This brings us to the end of this tutorial.
08:01 Let us summarize.
08:03 In this tutorial, we learnt to-

create a library and create a new Group.

08:11 As an assignment- create a new library and create a new group .
08:17 The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

08:25 The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

08:35 Forum for specific questions:

Do you have questions in THIS Spoken Tutorial?

08:42 Please visit this site. Choose the minute and second where you have the question.
08:49 Explain your question briefly.
08:51 Someone from our team will answer them.
08:55 Forum for specific questions:
08:58 The Spoken Tutorial forum is for specific questions on this tutorial.
09:03 Please do not post unrelated and general questions on them.
09:08 This will help reduce the clutter.
09:11 With less clutter, we can use these discussion as instructional material.
09:17 Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.
09:23 More information on this mission is available at this link.
09:28 This is Bella Tony from IIT Bombay, signing off.

Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14