Visual cue
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Narration
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Display desktop
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Welcome to this series of spoken tutorials on GNUKhata version 1.1
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Show Slide
Learning Objectives
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At the end of this tutorial, you will be able to:
- Install GNUKhata
- Run GNUKhata on your machines
- Register an organisation for a financial year
- Set Preferences for the Organisation
- Create Accounts in GNUKhata
- Login into GNUKhata
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Show Slide
System Requirements
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To record this tutorial, I am using
- Ubuntu 12.04 Operating System
- GNUKhata version 1.1
- Firefox version 17.0
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Show Slide
System Requirements
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- GNUKhata works well on all versions of Ubuntu
- Starting from 11.04 and above.
- It has also been tested on Debian Distro of GNU/Linux.
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To open GNUKhata interface, we use:
- It is recommended that users use Mozilla Firefox version 3.6 or above.
- GNUKhata can also run smoothly on other browsers like Chromium and Opera.
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What is GNUKhata?
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GNUKhata is a Free and Open Source (FOSS) Accounting Software.
It can be deployed by:
- Both Profit making and Non-profit making organisations
- NGOs.
It provides a Free and Open Source(FOSS) solution for basic book keeping.
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GNUKhata Official Website
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For more information about GNUKhata, please visit our website http://gnukhata.org.
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Download GNUKhata
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/* Firefox interface*/
- Type http://gnukhata.org/public in the address bar
- Click on installer_1.1.tar.gz
- When download window pops up, choose Save file option and click OK
- Copy the installer_1.1.tar.gz from Downloads directory to Home folder
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- Let me show you the file on the website.
- Go to http://www.gnukhata.org/public and download installer_1.1.tar.gz on your machine.
- Copy the downloaded tar file to your home folder.
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Point to the installer named GNUKhata-installer_1.1.tar.gz
Installation of GNUKhata
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The installer is named GNUKhata-installer_1.1.tar.gz
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Right-click on the installer then select Extract here
Installation of GNUKhata
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Right-click on the installer and select Extract here.
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Press Ctrl+Alt+T
Installation of GNUKhata
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Open a terminal by pressing Ctrl+Alt+T and type following commands.
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Type sudo apt-get update and hit Enter
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Type the command sudo apt-get update
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Type cd installer_1.1 and hit Enter
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Now, through the terminal, go inside the installer folder by typing cd installer_1.1
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Type chmod +x ./gkinstall.sh and hit Enter
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- Once inside the installer directory, execute the following command:
chmod +x ./gkinstall.sh
- With this command, we are giving the executable permission
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Type sudo ./gkinstall.sh and hit Enter
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- Now, type sudo ./gkinstall.sh
- With sudo command, we are giving root user privilege.
- This installation takes some time.
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Type sudo startgk and hit Enter
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When the prompt returns without any error, type the command sudo startgk
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Open Firefox and type in the address bar
http://localhost:8080
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- To run GNUKhata on your machine, open the Firefox browser.
- Type http://localhost in the address bar.
- You will be able to run GNUKhata.
- If you cannot run GNUKhata with this url, please type http://localhost:8080
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GNUKhata's welcome screen
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This is the Welcome screen of GNUKhata.
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Point to buttons
- Select Existing Organisation
- Create New Organisation
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Here you see two buttons:
- The first one is Selecting Existing Organisation
- And the second is Create a New Organisation.
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Click on Create New Organisation button
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- Since we have just installed GNUKhata, we will have to create a new organisation.
- For this, click on Create New Organisation button.
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Point to the four options Organisation Name, Organisation Type, Financial year From date and To date
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Note the four most important options of GNUKhata:
- The first is Organisation Name.
- The second is the Organisation Type.
- The third is the Financial year start-date i.e From Date and finally
- The Financial end-date i.e To date
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In Organisation Name textbox, type Free Accounting Foundation
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- Here in the textbox for Organisation Name:
- Let us type a name of a company, in the Organisation Name: textbox.
say, Free Accounting Foundation.
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Choose from the dropdown of Organisation Type
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Next, we have to choose between an NGO or a Profit Making organisation.
Let me select NGO as my option.
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Enter the financial year
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- Now we have to specify From Date and To Date for the financial year.
- I will type 01-04-2011 and 31-03-2012 respectively.
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Click on Next
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Now, press the Next button.
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Screen 2
Point to Free Accounting Foundation and Financial Year
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The name of the organisation and the chosen financial year appears at the top.
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Point to textboxes:
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- You can enter information such as the address, contact details etc.
- For now, I will choose not to enter any of these details as they are optional.
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Point to Save button
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If you choose to fill details here, then click the Save button.
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Click on Skip button
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However, since we are not entering any details, let's press the Skip button.
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Point to loader
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- Note, we have to wait for some time, because the database is being created.
- We have to go through this process only once while creating a new organisation.
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Screen 3
Point to two checkboxes:
- Projectwise Accounting
- Manual Account Codes
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- Here you have to choose your Preferences for your organisation.
There are two checkboxes.
- Projectwise Accounting
- Manual Account Codes
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Point to 1st check box (Projectwise Accounting)
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- The first one is Projectwise Accounting.
- If you want project wise accounting only then check this box.
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Check Projectwise Accounting checkbox
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See what happens when this checkbox is checked
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Type Gnukhata in the Enter Project Name textbox and 800 in sanctioned amount textbox
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- Two new textboxes appear below
- You have to enter the name of the project in one textbox.
- Enter sanctioned amount for that project in another textbox
- Let me enter spoken tutorial as my project name.
- 800 as sanctioned amount.
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Point to Add more projects option
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- For adding more than one project name click Add More Projects option.
- I won't do it now since it will be a repetitive task.
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Point to Manual Account Codes check box
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Next is for Manual Account codes.
If you check this check-box:
- The account code however will be auto-generated while creating accounts.
- You can optionally give account codes manually while creating accounts.
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Check Manual Account Codes checkbox
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- Many organisations or individuals choose to maintain account code manually
- So I will check this checkbox.
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Press Save button
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- After stating your preference, press Save button.
- You will get a message at the top saying Your preferences have been saved.
- Having given preferences now, we have to create new accounts.
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Press Quit button
Click on Create Account button
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- At this point if you want to quit the program you can press the quit button.
- For now I will choose to create accounts.
- So let me create a few accounts.
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Screen 4
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We have to now add accounts for the organisation.
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Point to Group Name and Sub-group Name
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Every account falls under a Group and optionally a Sub-group.
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Click on dropdown of Group Name
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- The first is Group Name.
- Click on dropdown to see all Group names provided by the software.
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- There are Groups like Capital, Current Liability, Loans(Liability),
- These accounts will have credit opening balance.
- There are groups like Current Assets, Fixed Assets and loans (Assets),
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- These accounts will normally have Debit opening balance.
- The groups Direct Income, Indirect Income, Direct Expense and Indirect Expense will not have any opening balance.
- All other groups will have an opening balance.
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Choose Current Asset from Group Name drop down.
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- Select a group name.
- Here I choose Current Asset as Group name.
- Assets represent everything which a business owns and has money value.
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Point to sub group
Click on the dropdown of sub groups
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- After selecting Group name you have to select subgroup name as required.
- These subgroups are provided by the software.
- You can add Sub-Group Name if u wish.
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Choose Bank from Sub-Group Name drop down
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- But for now, I shall choose Bank as a subgroup name.
- You can create additional subgroups which we will see in the tutorial titled Account Management.
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Point to Account Name text box.
Enter SBI
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- Next field is Account name
- Here I enter the name of the Account as SBI.
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Point to Account Code
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We had preferred to create account codes manually
- So,we see a field for account code.
- GNUKhata suggests an account code as you can see.
- We can edit the suggested code or leave it as it is.
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Point to Debit opening balance textbox
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- Let's enter the debit opening balance.
- The default value as you can see is 0.00
- You can accept this or enter any positive or negative value.
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Enter 5000 in Debit opening balance textbox
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I will enter 5000 as debit opening balance.
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Point to Total Debit Opening Balance
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It gives you the total of all Debit Opening Balances so far entered.
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Point to Total Debit Opening Balance
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Right now it is 0 because we have not yet saved the account with debit opening balance.
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Point to Total Credit Opening Balance
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It gives you the total of all Credit Opening Balances so far entered.
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Point to Total Credit Opening Balance
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Right now it is 0 because no account with credit opening balance has been saved.
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Point to Difference in Opening Balance
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It gives difference between debit and credit opening balances.
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Press Save button
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After filling all the necessary data, I will press the Save button.
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Point to message Account SBI added successfully
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Here you are.Message appears at the top which tells you have successfully created the desired account.
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Point to total debit opening balance
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- Note that the amounts in the total debit have been updated.
- Total Debit and Credit opening balance depends on what type of opening balance you have entered.
- Note that, the fields Total debit opening balance, Total credit opening balance and Difference in opening balance are read only
- They get updated after saving a new account.
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ClickFinish button.
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If you do not wish to create any more accounts, click Finish button.
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Screen 4
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Congratulations! You have now created the books for the organisation Free Accounting Foundation .
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Point to Username and password.
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Next, a new screen appears which asks for the username and password.
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Click on Login button
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- The default username and the password is admin.
- You can change it later if you want.
- Lets click Login button.
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Screen 5
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- Note, a new page appears with the name of the organisation
- It even has financial year and the menu bar at the top.
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Click on Logout
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If you ever wish to logout, you can click on Logout at the top right of the screen
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Type sudo stopgk to stop GNUKhata
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To stop GNUkhata, type on the terminal sudo stopgk
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In the next few tutorials, we will learn about all the features that are available in GNUKhata’s Menu.
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Show Slide
Summary
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So in this tutorial we have seen :
How to create:
- New organisation
- Set preferences
- Add an account and finally log into GNUKhata.
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Spoken Tutorial Workshops
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The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
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Show Acknowledgement Slide
Acknowledgement
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- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
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Thanks for joining
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- That’s it for this tutorial.
- Thank you for watching.
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