| Visual cue
|
Narration
|
| Display desktop
|
Welcome to this series of spoken tutorials on GNUKhata version 1.1
|
| Show Slide
Learning Objectives
|
At the end of this tutorial, you will be able to:
- Install GNUKhata on your local machine
- Use GNUKhata software
- Explore the interface of GNUKhata
- Explore features of GNUKhata
|
| Show Slide
System Requirements
|
- Ubuntu 12.04 Operating System
- GNUKhata works well on all versions of Ubuntu
- Starting from 11.04 and above.
- It has also been tested on Debian Distro of GNU/Linux.
|
|
|
To open GNUKhata interface, we use:
- It is recommended that users use Mozilla Firefox version 3.6 or above.
- GNUKhata can also run smoothly on other browsers like Chromium and Opera.
|
| What is GNUKhata?
|
GNUKhata is a Free and Open Source (FOSS) Accounting Software.
It can be deployed by:
- Both profit making and Non-profit making organisations
- NGOs.
It provides a Free and Open Source(FOSS) solution for basic book keeping.
- This project was initiated by Mr. Krishnakant Mane from IIT-Bombay
- He is the Team Leader of this Project.
|
| GNUKhata Official Website
|
For more information about GNUKhata, please visit our website http://gnukhata.org.
|
|
|
You can:
- Create accounts
- Add transactions
- View reports.
- Unique feature like Extended Trial Balance has been included.
- Stands out to be a class apart from the other existing accounting software.
|
| Download GNUKhata
|
|
| /* switch to demo */
Installation of GNUKhata
|
- The installer is named GNUKhata-installer_1.1.tar.gz
- Right click on the installer and select Extract here.
- Open a terminal by pressing Ctrl+Alt+T
|
| Update applications in your machine
|
Type the command sudo apt-get update
|
|
|
Now, through the terminal, go inside the installer folder by typing
cd installer_1.1
|
|
|
Once inside the installer directory, execute the following two commands:
- chmod +x ./gkinstall.sh
- With this command, we are giving the executable permission
- sudo ./gkinstall.sh
- With sudo command, we are giving root user privilege.
- This installation takes some time.
|
| Start GNUKhata
|
When the prompt returns without any error:
- Type the command sudo startgk
|
| Opening GNUKhata
|
To run GNUKhata on your machine:
|
| /* switch to GNUKhata web page */
GNUKhata Demo
|
Let us see the demo of all the features available in GNUKhata.
- This is the Main screen of GNUKhata.
On the top you can see:
- Organization name
- Dates for the financial year.
|
|
|
- There are various menus listed one next to each other.
- Let us quickly go through each of them.
|
| Point to Master menu
|
Under Master menu, you can see options like :
- Account Creation/Find/Edit
- Edit Organisation details
- Add More Projects
- Bank Reconciliation.
|
| Click on Account Creation/Find/Edit.
|
In account creation, you have twelve group names.
|
| Click on drop down of Group name.
|
You can choose an appropriate Group.
|
| Click on drop down of Sub- Group name
|
- You can choose the respective Sub-group.
|
|
|
- You can enter the new account in account name field and
- Opening balance in the box labeled Opening balance.
|
| Point to Editing Organisation Details
|
Here, you can edit the organisation details.
|
| Adding Projects
|
- For a large organisation, GNUKhata provides an option for maintaining accounts Projectwise.
- You can add one or more projects and view the reports projectwise.
|
| Bank Reconciliation
|
A Bank reconciliation is a process which:
- Explains the difference between the bank balance
- It is shown in an organization's bank statement as supplied by the bank,
- The corresponding amount is shown in the organization's own accounting records at a particular point in time.
|
|
|
In Bank Reconciliation, you can reconcile transactions at frequent intervals.
|
| Transaction menu
|
- Under Transaction option, we have 10 different transactions
- We can add, edit or delete the transaction under this menu.
|
| Reports menu
|
Under Reports we can view financial reports in the form of:
- Ledger
- Trial Balance
- Project Statement
- Cash flow
- Balance Sheet
|
|
|
- Profit and Loss account, in case of a Profit Making
- For NGO, we will have Income and Expenditure report instead of Profit and Loss.
|
| Reports:Click on Ledger
|
You can view the Ledger with or without narration by:
- Selecting an account name
- Entering the date range
- These dates must fall in between the start and end of financial year.
- You can view ledger even for individual projects.
|
| Reports:Click on Trial Balance (Extended Trial Balance)
|
Under Trial Balance, you can select one amongst the three Trial Balances i.e
- Net Trial Balance
- Gross Trial Balance
- Extended Trial Balance
|
|
|
- Let us see the Extended Trial Balance and click on View.
- Similarly, we can select Gross and Extended Trial Balance.
- Extended Trial Balance is one of the unique additions in GNUKhata.
|
| Reports:Click Project Statement
|
- In Project Statement, you have:
- cash inflow
- outflow for individual projects.
|
| Reports:Go to Balance Sheet
|
You can view Balance Sheet for the selected period within the financial year in two formats. i.e
- Conventional Balance Sheet(horizontal balance sheet)
- Sources and application of funds(vertical balance sheet)
|
| Reports:Click Profit and Loss (or Income and Expenditure)
|
In Profit and Loss account you will be able to see:
- The report for Profit and Loss account
- For a period within the financial year of an Profit Making.
- For a NGO organisation, this report will be Income and Expenditure.
|
| Administration Menu
|
In Administration menu you can:
- Create a new user
- Even change the password of that existing user.
|
| Help Menu
|
Under Help menu:
- You can see list of Shortcut keys for all the activities.
- You can see list of authors in the Authors option,
- The full license text in License option.
- The Manual option will have the complete manual which is under construction.
|
| Stop GNUkhata
|
To stop GNUkhata, type on the terminal sudo stopgk
|
| Summary
|
So in this tutorial we have seen:
- How GNUKhata can be used for Accounting purposes.
- We have also seen how to install GNUKhata.
|
|
|
|
| Spoken Tutorial Workshops
|
The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
|
| Acknowledgement
|
- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
|
| Thank You!
|
- That’s it for this tutorial.
- In the upcoming tutorials, we shall learn more about GNUKhata.
- Thank you for watching.
- This is Trupti signing off, Good Bye.
|
