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Narration
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Welcome to this series of spoken tutorials on GNUKhata version 1.1
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Learning Objectives
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At the end of this tutorial, you will be able to:
- Install GNUKhata on your local machine
- Use GNUKhata software
- Explore the interface of GNUKhata
- Explore features of GNUKhata
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System Requirements
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- Ubuntu 12.04 Operating System
- GNUKhata works well on all versions of Ubuntu
- Starting from 11.04 and above.
- It has also been tested on Debian Distro of GNU/Linux.
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To open GNUKhata interface, we use:
- It is recommended that users use Mozilla Firefox version 3.6 or above.
- GNUKhata can also run smoothly on other browsers like Chromium and Opera.
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| What is GNUKhata?
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GNUKhata is a Free and Open Source (FOSS) Accounting Software.
It can be deployed by:
- Both profit making and Non-profit making organisations
- NGOs.
It provides a Free and Open Source(FOSS) solution for basic book keeping.
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It provides a free and open source solution for basic book keeping.
It includes all reports needed by accountants such as:
- Ledgers
- Trial Balance
- Balance Sheet
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- This project was initiated by Mr. Krishnakant Mane from IIT-Bombay
- He is the Team Leader of this Project.
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| FOSS
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- Here Free means not just free of cost
- It is the freedom to modify the software
- Re-distribute several copies of it.
Please read the GNU General Public License(GPL) version 3 under which GNUKhata is released.
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GNUKhata supports a wide range of economic activity applications including:
- Factories,
- Farm-based productions,
- Sales accounting &
Very soon will support Inventory.
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| Multi-Lingual and Multi-Platform Support
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- Soon to be available in various Indian languages,
- This is Linux based software
- Will soon be available for Windows.
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| Future Prospects
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It will serve as a tool for remote banking
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| GNUKhata Official Website
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For more information about GNUKhata, please visit our website http://gnukhata.org.
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| Why GNUKhata?
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- It is light weight
- Robust
- Modular
- Simple to use by the end user.
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- It can be used on wide variety of data categories
- It scales up with large volumes of data
- Perfect for both small scale and large scale organisation.
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You can
- Create accounts
- Add transactions
- View reports.
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- Unique feature like Extended Trial Balance has been included.
- Stands out to be a class apart from the other existing accounting software.
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- This software is also compatible with a screen reader Orca
- Orca is of immense help, for the visually impaired.
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| /* switch to GNUKhata web page */
GNUKhata Demo
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Let us see the demo of all the features available in GNUKhata.
- This is the Main screen of GNUKhata.
On the top you can see:
- Organization name
- Dates for the financial year.
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- There are various menus listed one next to each other.
- Let us quickly go through each of them.
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| Point to Master menu
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Under Master menu, you can see options like :
- Account Creation/Find/Edit
- Edit Organisation details
- Add More Projects
- Bank Reconciliation.
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| Click on Account Creation/Find/Edit.
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In account creation, you have twelve group names.
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| Click on drop down of Group name.
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You can choose an appropriate Group.
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| Click on drop down of Sub- Group name
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- You can choose the respective Sub-group.
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- You can enter the new account in account name field and
- Opening balance in the box labeled Opening balance.
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| Point to Editing Organisation Details
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Here, you can edit the organisation details.
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| Adding Projects
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- For a large organisation,
- GNUKhata provides an option for maintaining accounts Projectwise.
- You can add one or more projects and view the reports projectwise.
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| Bank Reconciliation
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A Bank reconciliation is a process which:
- Explains the difference between the bank balance
- It is shown in an organization's bank statement as supplied by the bank,
- The corresponding amount is shown in the organization's own accounting records at a particular point in time.
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In Bank Reconciliation, you can reconcile transactions at frequent intervals.
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| Transaction menu
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- Under Transaction option, we have 10 different transactions
- We can add, edit or delete the transaction under this menu.
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| Reports menu
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Under Reports we can view financial reports in the form of:
- Ledger
- Trial Balance
- Project Statement
- Cash flow
- Balance Sheet
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- Profit and Loss account, in case of a Profit Making
- For NGO, we will have Income and Expenditure report instead of Profit and Loss.
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| Reports:Click on Ledger
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You can view the Ledger with or without narration by:
- selecting an account name
- Entering the date range
- These dates must fall in between the start and end of financial year.
- You can view ledger even for individual projects.
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| Reports:Click on Trial Balance (Extended Trial Balance)
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Under Trial Balance, you can select one amongst the three Trial Balances i.e
- Net Trial Balance
- Gross Trial Balance
- Extended Trial Balance
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- Let us see the Extended Trial Balance and click on View.
- Similarly, we can select Gross and Extended Trial Balance.
- Extended Trial Balance is one of the unique additions in GNUKhata.
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| Reports:Click Project Statement
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- In Project Statement, you have:
- cash inflow
- outflow for individual projects.
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| Reports:Go to Balance Sheet
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You can view Balance Sheet for the selected period within the financial year in two formats. i.e
- Conventional Balance Sheet(horizontal balance sheet)
- Sources and application of funds(vertical balance sheet)
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| Reports:Click Profit and Loss (or Income and Expenditure)
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In Profit and Loss account you will be able to see:
- The report for Profit and Loss account
- For a period within the financial year of an Profit Making.
- For a NGO organisation, this report will be Income and Expenditure.
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| Administration Menu
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In Administration menu you can:
- Create a new user
- Even change the password of that existing user.
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| Help Menu
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Under Help menu:
- You can see list of Shortcut keys for all the activities.
- You can see list of authors in the Authors option,
- The full license text in License option.
- The Manual option will have the complete manual which is under construction.
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| Download GNUKhata
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Installation of GNUKhata
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- The installer is named GNUKhata-installer_1.1.tar.gz
- Right click on the installer and select Extract here.
- Open a terminal by pressing Ctrl+Alt+T
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| Update applications in your machine
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Type the command sudo apt-get update
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Now, through the terminal, go inside the installer folder by typing:
cd installer_1.1
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Once inside the installer directory, execute the following two commands:
- chmod +x ./gkinstall.sh
- With this command, we are giving the executable permission
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- sudo ./gkinstall.sh
- With sudo command, we are giving root user privilege.
- This installation takes some time.
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| Start GNUKhata
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When the prompt returns without any error:
- Type the command sudo startgk
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| Opening GNUKhata
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To run GNUKhata on your machine:
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| Stop GNUkhata
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To stop GNUkhata type on the terminal sudo stopgk
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| Summary
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So in this tutorial we have seen:
- How GNUKhata can be used for Accounting purposes.
- We have also seen how to install GNUKhata.
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| Spoken Tutorial Workshops
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The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
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| Acknowledgement
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- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
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| Thank You!
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- That’s it for this tutorial.
- In the upcoming tutorials, we shall learn more about GNUKhata.
- Thank you for watching.
- This is Trupti signing off, Good Bye.
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