Koha-Library-Management-System/C2/Catalog-Serials/English-timed
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Time | narration |
00:01 | Welcome to the Spoken Tutorial on How to catalog Serial subscriptions. |
00:07 | In this tutorial, we will learn how to catalog Serial subscriptions. |
00:14 | To record this tutorial, I am using:
Ubuntu Linux OS 16.04 and Koha version 16.05 |
00:27 | To follow this tutorial, you should have knowledge of Library Science. |
00:33 | To practice this tutorial, you should have:
Koha installed on your system. And, you should also have Admin access in Koha. |
00:44 | If not, please refer to the Koha Spoken Tutorial series on this website. |
00:50 | Before we begin, let us understand- |
00:53 | what are Serials module?
Serials module is used for managing subscription of- Journals, |
01:03 | Magazines and Periodicals
that are published periodically. |
01:10 | In this demo, I am going to catalog a serial publication -
with the title- Indian Journal of Microbiology, Volume-57, Number- 1, Quarterly publication for the month of- Jan to March 2017 |
01:30 | To do so, login with the Superlibrarian username and password. |
01:36 | On the Homepage, click on Cataloging. |
01:41 | Then click on +New record.
From the drop-down, select Serials. |
01:49 | A new page Add MARC record opens. |
01:54 | Let us proceed to fill in the details below. |
01:58 | Notice that there are a few mandatory fields on this page. |
02:02 | Interestingly, Koha auto-generates values for a few mandatory fields. |
02:09 | Among the range of tabs from 0 to 9, we will start with tab zero. |
02:16 | Click inside the field for 000, LEADER. By default, Koha shows this value. |
02:26 | Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. |
02:35 | Koha auto generates this value (20180821000559.0) for my machine. |
02:40 | You will see a different value on your interface. |
02:44 | I will skip the fields for 006 and 007. |
02:50 | When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked, |
02:57 | Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d. |
03:01 | Next, go to the tab 022 ISSN. |
03:06 | Locate the two blank boxes adjacent to 022 question mark. |
03:12 | Note that when you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag 022 opens up. |
03:24 | Here, both the indicators are undefined. |
03:28 | Now, let us go back to the Koha interface. |
03:32 | So, I will skip the two blank boxes. |
03:36 | Next, locate the sub-field ‘a’ International Standard Serial Number. |
03:43 | Enter an 8 digit Journal ISSN (0046-8991). |
03:48 | However, you have to add the ISSN of the Journal that you have chosen to catalog. |
03:55 | I will skip the rest of the fields. |
03:57 | You may consider filling these fields as per the requirement of your library. |
04:04 | Next, go to the tab 040 CATALOGING SOURCE.
Locate the two blank boxes adjacent to 040 ?. |
04:14 | Here, both the indicators are undefined. |
04:18 | So, I will leave the two blank boxes as they are. |
04:23 | Go to sub-field c, Transcribing agency. |
04:28 | Type the name of the Institute/University or the Department here. |
04:34 | I will type IIT Bombay. |
04:37 | Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER. |
04:44 | In the sub-field ‘a’, Classification number enter 660.62 |
04:52 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
05:01 | Then go to the tab 245 TITLE STATEMENT:. |
05:07 | Locate the two blank boxes adjacent to 245 ?.
As mentioned earlier, when you click on the ? (question mark), |
05:17 | the entire MARC 21 Bibliographic format for the respective tag opens up. |
05:24 | Let us again go back to the Koha interface. |
05:28 | Now, type 0 in the first blank box. Note that 0 is the indicator for No added Entry. |
05:37 | Type 0 in the 2nd blank box also. |
05:41 | 2nd indicator represents a non-filling character. |
05:46 | I have entered 0 because under this TITLE: there is no non-filling character. |
05:54 | In the sub-field ‘a’, Title , type: Indian Journal of Microbiology. |
06:01 | You can type the title of your Journal here. |
06:05 | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
06:11 | Locate the two blank boxes adjacent to 260?. |
06:17 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
06:26 | Now, I will fill the details for my book. You can type the details pertaining to your book. |
06:34 | In the sub-field ‘a’ Place of publication, distribution, etc., enter New Delhi. |
06:42 | In the sub-field ‘b’ Name of publisher, distributor, etc., enter Springer. |
06:50 | In the sub-field ‘c’ Date of publication, distribution, etc., enter 2017. |
06:59 | Now, go back to the top again and from the tabs 0 to 9, click on tab 3. |
07:07 | Now, go to 300 PHYSICAL DESCRIPTION. |
07:12 | Locate the two blank boxes adjacent to 300 ?. |
07:19 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
07:27 | In the sub-field ‘a’ Extent, I will type 11 v. |
07:33 | Note that I am subscribing this journal from 11 v onward. |
07:39 | So, you will have to enter as per your journal. |
07:43 | Now, go to 310 CURRENT PUBLICATION FREQUENCY. |
07:49 | Locate the two blank boxes adjacent to 310?. |
07:55 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
08:03 | Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields. |
08:12 | In the sub-field ‘a’ Current publication frequency, I will type Quarterly. |
08:20 | This is because my journal is a quarterly Serial. |
08:24 | If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly. |
08:31 | Next, go back to the top again and from the tabs 0 to 9, click on the tab 6. |
08:38 | Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM. |
08:44 | Locate the two blank boxes adjacent to 650 ?.
Type 1 in the first blank box. |
08:49 | Note that 1 is the indicator for Primary (Level of subject). |
08:57 | Type 0 in the second blank box. |
09:01 | Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
09:08 | Next comes the sub-field ‘a’ Topical term or geographic name as entry element. |
09:16 | Here, I will type subject heading as Microbiology. |
09:21 | You have to type a relevant subject heading for your Book or Serial. |
09:27 | In case more than one keyword has to be added, then as explained in an earlier tutorial, click on the small button: Repeat this Tag. |
09:38 | Duplicate of the tab 650 appears. |
09:43 | Go back to the top again and from the tabs 0 to 9, click on the tab 7. |
09:50 | On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME. |
09:59 | Locate the two blank boxes adjacent to 700 ?.
Type 1 in the first blank box. |
10:09 | Note that 1 is the indicator for Surname. |
10:14 | 2nd indicator is undefined by MARC 21. So, I will leave it blank. |
10:22 | Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields. |
10:30 | In the sub-field ‘a' Personal name, enter the editor’s name. |
10:35 | You have to type your book or Serial editor’s name. |
10:41 | Remember to write the surname first followed by comma and then first name. |
10:48 | Lastly, from the tabs 0 to 9, click on the tab 9. |
10:54 | Go to 942 ADDED ENTRY ELEMENTS (KOHA). |
11:00 | Go to the sub-field ‘c’: Koha item type, and from the drop-down select Serial. |
11:09 | After filling in all the details click on Save at the left corner of the page. |
11:16 | A new page opens with the title I gave. |
11:20 | On my interface, it says Items for Indian Journal of Microbiology. |
11:26 | Next, for Add item,
We are prompted to fill details like- Date acquired, Source of acquisition, |
11:38 | Cost, normal purchase price, Barcode, Cost, replacement price etc. |
11:47 | I have filled in a few details as per my Library. |
11:51 | You may pause the video and fill the details as per your Library. |
11:56 | Click inside the field for Date acquired to auto-select the date. However, note that the date is editable. |
12:06 | If you do not have information for a particular field, then leave it blank. |
12:12 | Remember that by default. Koha fills in the details for- Permanent location, |
12:20 | Current location, Full call number and Koha item type. |
12:28 | Additionally, you may click on the buttons- Add & Duplicate, |
12:34 | Add multiple copies of this item at the bottom of the page. |
12:39 | After entering all the details, click on the tab Add item at the bottom of the page. |
12:46 | Another page opens with the entered details of the Journal:
Items for Indian Journal of Microbiology. |
12:54 | With this we have cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C. |
13:04 | for Biology section of the library with appropriate details. |
13:09 | You may now log out from Koha. |
13:12 | Go to the top right corner of the Koha interface. |
13:16 | Click on Spoken Tutorial Library and select logout from the drop-down. |
13:23 | And, this brings us to the end of this tutorial. |
13:27 | Let us summarize.
In this tutorial, we learnt how to catalog serial subscriptions. |
13:36 | For assignment, catalog Journal of Molecular Biology. |
13:42 | The video at the following link summarizes the Spoken Tutorial project. Please download and watch it. |
13:49 | The Spoken Tutorial Project Team conducts workshops and gives certificates. |
13:55 | For more details, please write to us. |
13:59 | Please post your timed queries in this forum. |
14:03 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. |
14:10 | More information on this mission is available at this link. |
14:15 | This is Bella Tony from IIT Bombay, signing off. Thank you for joining. |