Koha-Library-Management-System/C2/Cataloging/English

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Visual Cue Narration
Slide 1

Title Slide

Welcome to the Spoken Tutorial on Cataloging
Slide Number 2

Learning Objectives

In this tutorial we will learn how to do Cataloging in Koha.
Slide Number 3

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide 4a
  • Pre-requisites


To follow this tutorial, you should have knowledge of Library Science.
Slide 4b

Pre-requisites

To practice this tutorial, * You should have Koha installed on your system.
  • You should also have Admin access in Koha.
  • If not, please refer to the Koha Spoken Tutorial series on this website.


Narration only Let us begin.

Let me switch to the Koha interface.

Log in with Library Staff username Samruddhi

Show interface We are now inside the Koha interface as Library Staff: Samruddhi
On Home page, click on the link for Cataloging On the Home page, click on Cataloging.
A new page opens A new page opens.
Click on the tab +New record To start a new record, click on the tab +New record.
From the dropdown menu select BOOKS From the dropdown, I will select BOOKS


  • The selection depends upon the ITEM type created in one of the earlier tutorials.
  • You may select, as per the Item Type that you had created.


A new page >>Add MARC record opens up A new page with the title Add MARC record opens up.
Cursor on red colored asterisk Note that- it is mandatory to fill the fields marked in red colored asterisk on this page.
Click on fields marked with red colored asterisk


Interestingly, Koha auto-generates values for a few mandatory fields.
Cursor on tabs 0 to 9, Among the range of tabs from 0 to 9, we will start with tab zero.
Click inside the field for 000, Leader.

Cursor on nam a22 7a 4500

Click inside the field for 000, LEADER.


By default Koha shows this value- nam a22 7a 4500

Narration Only I will leave the field for 001 CONTROL NUMBER as blank.
Cursor on 003 CONTROL NUMBER IDENTIFIER >> Cursor on OSt When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value OSt.
Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION

Cursor on the value 20170502120916.0

Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.

Koha auto-generates this value 20170609165442.0 for my machine.

You will see a different value on your machine.

Narration Only I will leave the fields for 006 and 007 as blank.
Cursor on 170502b xxu । । । । । । । । । 00। 0 eng d Now click 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION.

Koha auto generates this value 170502b xxu । । । । । । । । । 00। 0 eng d

Narration Only I will skip the rest of the fields for this demo.


You may consider filling these fields as per the requirement of your library.

Next, go to tab 020 INTERNATIONAL STANDARD BOOK NUMBER. Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER.
Cursor on two blank boxes adjacent to 020 ? Locate the two blank boxes adjacent to 020 ?
Cursor on MARC 21 Bibliographic format


Cursor on 020

Note that: If you click on the ? (question mark) then-
  • the entire MARC 21 Bibliographic format for the respective tag opens up.
  • Here, both the indicators are undefined
Cursor on the two blank boxes So, I will leave the two blank boxes as they are.

In the subfield ‘a’, I will type a thirteen digit number:978-0321929150

Locate the subfield ‘a’ INTERNATIONAL STANDARD BOOK NUMBER

Now enter a 13-digit number here: 978-0321929150


You may enter the ISBN number of your book here.

Narration Only

Click on the small button towards the right side of International Standard Book Number


Cursor on Repeat this Tag.

So what if more than one ISBN number has to be added?


Locate the small button-

Repeat this Tag on the right side of International Standard Book Number.


Then, click on it.

Cursor on duplicate field A duplicate field will be created to add the second ISBN number.
Put the 10-digit ISBN Now enter the 10-digit ISBN number in the duplicate field.


I will enter 0321929152

You may enter the ISBN of your book.

Cursor on 040 CATALOGING SOURCE

Cursor on ‘c’ Transcribing agency

Enter IIT Bombay

Next, come to the tab 040 CATALOGING SOURCE
  • The subfield ‘c’ Transcribing agency has a red asterisk.
  • Hence, it is mandatory to fill this field.
  • Type the name of the Institute/University or the Department here.
  • I will type IIT Bombay.
Cursor on 082 DEWEY DECIMAL CLASSIFICATION NUMBER


Cursor on ‘a’ Classification number


Enter 660.62

Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.


In the subfield ‘a’ Classification number enter 660.62

Cursor on tabs from 0 to 9 >> Click in tab 1 Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1
Show new page

Go to 100 a:MAIN ENTRY--PERSONAL NAME

  • Locate the two blank boxes adjacent to 100 ?


On the new page that opens
  • Go to the tab 100 MAIN ENTRY--PERSONAL NAME
  • Locate the two blank boxes adjacent to 100 ?
  • As mentioned earlier if you click on the ? (question mark)
  • then the entire MARC 21 Bibliographic format for the respective tag opens up.
Narration only Let us go back to the Koha interface
Type 1 in the first blank box. Now, type 1 in the first blank box.
Narration only

Cursor on the first blank box

Cursor on the second blank box

Note that:
  1. 1 is the first indicator of tag 100
  2. and it represents the Surname for the subfield ‘a’
  3. 2nd indicator is undefined by MARC 21, so we will leave it blank
In the subfield ‘a’ Personal name- enter the Author’s name


  • Patel, Arvind H.


In the subfield ‘a’ Personal name- enter the Author’s name
  • I will type Patel, Arvind H.


Note that:

  • If you put first indicator value as 1 then only the surname comes first
  • Hence, based on indicator value surname or forename should be entered
Cursor on tabs from 0 to 9 >> click on tab 2 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2
Go to the tab 245 TITLE STATEMENT: Then go to the tab 245 TITLE STATEMENT:
Locate the two blank boxes adjacent to 245 ?- Locate the two blank boxes adjacent to 245 ?
Type 1 in the first blank box

Cursor on first blank box


Type 0 in the 2nd blank box

Cursor on 2nd blank box

Enter value 0 in the 2nd blank box

Type 1 in the first blank box.

Note that: 1 is the indicator for Added Entry.


Type 0 in the 2nd blank box.

2nd indicator represents a nonfiling character.

I have entered 0, as under this TITLE: there is no nonfiling character

In the subfield ‘a’ Title enter: Industrial Microbiology In the subfield ‘a’ Title enter: Industrial Microbiology

In the subfield ‘c’ Statement of responsibility, etc type: Arvind H Patel

Go to 250 EDITION STATEMENT Next, locate the tab 250 EDITION STATEMENT.
Cursor the two blank boxes adjacent to 250?- Locate the two blank boxes adjacent to 250?


Both the indicators for 250 are undefined, so I will leave the two blank boxes as they are.

In the subfield ‘a’ Edition statement enter:
  • 12th ed.


Fill in the following detail-

In the subfield ‘a’ Edition statement, enter: 12th ed.

Go to 260 PUBLICATION, DISTRIBUTION, ETC. Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
Cursor on the two blank boxes adjacent to 260?


Cursor on Both the indicators

Locate the two blank boxes adjacent to 260 ?


Both the indicators for this are undefined, so I will leave the two blank boxes as they are.

  • Subfield ‘a’ Place of publication, distribution, etc, enter New Delhi


  • In the subfield ‘b’ Name of publisher, distributor, etc, enter Pearson


  • In the subfield ‘c’ Date of publication, distribution, etc, enter 2014


Fill in the following details for-
  • Subfield ‘a’ Place of publication, distribution, etc, enter New Delhi


  • In the subfield ‘b’ Name of publisher, distributor, etc, enter Pearson


  • In the subfield ‘c’ Date of publication, distribution, etc, enter 2014


Cursor on tabs from 0 to 9 >> Click on tab 3 Now, go back to the top again and from the tabs 0 to 9, click on the tab 3
Now, go to 300 PHYSICAL DESCRIPTION, Now, go to 300 PHYSICAL DESCRIPTION,
Cursor on the two blank boxes adjacent to 300?



Cursor on Both the indicators

Locate the two blank boxes adjacent to 300?


Both the indicators for this are undefined, so I will leave the two blank boxes as they are.

Fill in the following details as follows-
  • Subfield ‘a’ Extent- Enter 960 pages
  • For subfield ‘b’ Other physical details- Enter Illustration
  • In the subfield ‘c’, Dimensions- Enter 25 cm


Fill in the following details in the-
  • Subfield ‘a’ Extent- Enter 960 pages
  • For subfield ‘b’ Other physical details- Enter Illustration
  • In the subfield ‘c’, Dimensions- Enter 25 cm


Cursor on tabs from 0 to 9 >> Click in tab 6 Next, go to the top again and from the tabs 0 to 9, click on 6
Cursor on 650 SUBJECT ADDED ENTRY--TOPICAL TERM Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM
Locate the two blank boxes adjacent to 650 ?

Type 1 in the first blank box.

Cursor on 1


Type 0 in the second blank box.

Cursor on 0

  • Locate the two blank boxes adjacent to 650 ?
  • Type 1 in the first blank box.
  • Note that: 1 is the indicator for Primary (Level of subject)


  • Type 0 in the second blank box.
  • Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus)


In the subfield ‘a’ Topical term or geographic name as entry element type,subject heading as-


Type Industrial Microbiology

In the subfield ‘a’ Topical term or geographic name as entry element type, subject heading


I will type Industrial Microbiology

Click on the small button: Repeat this Tag


In case, more than one Keyword has to be added:
  • Then, as explained earlier, click on the small button: Repeat this Tag


Cursor on 650 A duplicate field 650 opens
Type 2 in the first blank box
  • Cursor on: 2


Type 0 in the second blank box.

  • Cursor on: 0


  • Type 2 in the first blank box
  • Note that: 2 is the indicator for Secondary (Level of Subject)
  • Keep 0 in the second blank box as it is.
  • Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus)


Cursor on ‘a’ Topical term or geographic name as entry element


Enter the keyword: Bacteria

In the subfield ‘a’ Topical term or geographic name as entry element


Enter the keyword as: Bacteria

Go to tab 9


Lastly, go to the top, from the tabs 0 to 9, and click on the tab 9
Cursor on 942 ADDED ENTRY ELEMENTS (KOHA) Go to tag 942 ADDED ENTRY ELEMENTS (KOHA)
In the field c: Koha item type <from the drop down select- Books> In the subfield ‘c’: Koha [default] item type, select- Books from the drop-down.
Click on Save After filling in all the details click on Save at the corner of the page.
Cursor on Items for Industrial Microbiology

by Patel, Arvind H. (Record #10)

A new page opens with the title:


Items for Industrial Microbiology

By Patel, Arvind H. (Record #32)

Cursor on Add item opens


Cursor on:

  • location of the item (home branch),
  • cost of the item,
  • barcode,


Under the section Add item


Here, we are prompted to fill details like-

  • location of the item
  • cost of the item,
  • barcode, etc.


Cursor on various fields under the section Add item


0 - Withdrawn status: I will leave it blank


2- Source of classification or shelving scheme

Select Dewey Decimal Classification


3- Materials specified (bound volume or other part): Leave blank

4 - Damaged status: if the book is damaged then select Damaged else leave it blank.* I will leave it blank


5 - Use restrictions: Leave blank

7 - Not for loan: Leave it blank Select Not for loan

8 - Collection code: Select Fiction

a - Permanent location: Spoken Tutorial Library

b - Current location: Spoken Tutorial Library

c - Shelving location: On DIsplay

d - Date acquired: 2017-05-05

e - Source of acquisition: Vendor name- Powai Book Agency

f - Coded location qualifier- blank

g - Cost, normal purchase price: Rs 1000

h - Serial Enumeration / chronology: Leave it blank

i - Inventory number: 793n229w Leave it blank

j - Shelving control number- 56 Leave it blank

o - Full call number- 660.62 PAT

p - Barcode-00001

t - Copy number-10

u - Uniform Resource Identifier- Leave blank

v - Cost, replacement price- 1200

w - Price effective from-05/5/2017

x - Non-public note- Leave blank

y - Koha item type: Books

z - Public note: Leave blank

I have filled in the details as per my Library.



You may pause the video and fill the details as per your Library.


  • If you do not have information for a particular field, then leave it blank.


  • Remember that- by default Koha fills in the details for
  • d - Date acquired
  • o - Full call number
  • y - Koha item type


Cursor on
  • Add & Duplicate
  • Add multiple copies of this item


Note that if required, you may click on the following tabs-
  • Add & Duplicate
  • Add multiple copies of this item


Click on the tab Add item After entering all the details,

Click on the tab Add item at the bottom of the page.

Cursor on Items for Industrial Microbiology by Patel, Arvind H. (Record #16) Another page opens with the title:

Items for Industrial Microbiology by Patel, Arvind H. (Record #32)

Narration only With this we complete Cataloging.
Slide

Summary


In this tutorial, we learnt about:

Cataloging

Let us summarize.


In this tutorial, we learnt about-


Cataloging in Koha.


Assignment
  1. Create a New record for Books.
  2. Import a Catalogue record by using a 'z39.50 Search'.


As an assignment-
  1. Create a New record for Serials.
  2. Import a Catalogue record by using a 'z39.50 Search'.


Slide:

About Spoken Tutorial project


The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.


Slide:

Spoken Tutorial workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates for those who pass an online test
  • For more details, please write to [about:blank http://contact@spoken-tutorial.org


The Spoken Tutorial Project Team:

  • conducts workshops and
  • gives certificates.


For more details, please write to us.

Slide:

Forum for specific questions

Please post your timed queries in this forum.
Slide:

Acknowledgement


  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at
  • http://spoken-tutorial.org/NMEICT-Intro


Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.


More information on this mission is available at

this link.

This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey

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