Koha-Library-Management-System/C2/Cataloging/English
Topic: Cataloging
Contributor Name: Bella Tony, Spoken Tutorial Project, IIT Bombay
Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay
Keywords: cataloging, library staff, add marc record, industrial microbiology, barcode, isbn number
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Slide 1
Title Slide |
Welcome to the Spoken Tutorial on Cataloging |
Slide Number 2
Learning Objectives |
In this tutorial we will learn how to do Cataloging in Koha. |
Slide Number 3
System Requirement |
To record this tutorial, I am using
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* Slide 4a
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To follow this tutorial, you should have knowledge of Library Science. |
Slide 4b
Pre-requisites |
To practice this tutorial,
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Narration only | Let us begin.
Let me switch to the Koha interface.
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Narration only | Recall, we had given her Cataloging rights in an earlier tutorial. |
Show Assignment Slide | Also recall, we had an assignment of adding-
to our Library in one of the earlier tutorials. |
Show interface | We are now inside the Koha interface as Library Staff: Samruddhi |
On Home page, click on the link for Cataloging | On the Home page, click on Cataloging. |
A new page opens | A new page opens. |
Click on the tab +New record | To start a new record, click on the tab plus New record. |
From the dropdown menu select BOOKS | From the dropdown, I will select BOOKS.
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Narration only | However, you may select as per the Item Type that you had created. |
A new page >>Add MARC record opens up | A new page with the title Add MARC record opens up. |
Cursor on red colored asterisk | Note that it is mandatory to fill the fields marked in red colored asterisk on this page. |
Click on fields marked with red colored asterisk | Interestingly, Koha auto-generates values for a few mandatory fields. |
Cursor on tabs 0 to 9, | Among the range of tabs from 0 to 9, we will start with tab zero. |
Click inside the field for 000, Leader.
Cursor on nam a22 7a 4500 |
Click inside the field for 000, LEADER.
By default Koha shows this value- nam a22 7a 4500 |
Narration Only | I will leave the field for 001 CONTROL NUMBER as blank. |
Cursor on 003 CONTROL NUMBER IDENTIFIER >> Cursor on OSt | When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value OSt. |
Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION
Cursor on the value 20180820170204.0 |
Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
Koha auto-generates this value for my machine. You will see a different value on your machine. |
Narration Only | I will leave the fields for 006 and 007 as blank. |
Cursor on 180820b xxu।।।।। ।।।। 00। 0 eng d | Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION.
Koha auto generates this value. |
Narration Only | I will skip the rest of the fields for this demo.
You may consider filling these fields as per the requirement of your library. |
Next, go to tab 020 INTERNATIONAL STANDARD BOOK NUMBER. | Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER. |
Cursor on two blank boxes adjacent to 020 ? | Locate the two blank boxes adjacent to 020 |
Cursor on MARC 21 Bibliographic format
Cursor on 020 |
Note that if you click on the ? (question mark) then-
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Cursor on the two blank boxes | So, I will leave the two blank boxes as they are. |
In the subfield ‘a’, I will type a thirteen digit number:978-0321929150 | Locate the subfield ‘a’ INTERNATIONAL STANDARD BOOK NUMBER
Now enter a 13-digit number here: 978-0321929150 You may enter the ISBN number of your book here. |
Narration Only
Click on the small button towards the right side of International Standard Book Number Cursor on Repeat this Tag. |
So what if more than one ISBN number has to be added?
Locate the small button- Repeat this Tag on the right side of International Standard Book Number. Then, click on it. |
Cursor on duplicate field | A duplicate field will be created to add the second ISBN number. |
Put the 10-digit ISBN | Now enter the 10-digit ISBN number in the duplicate field.
I will enter this. You may enter the ISBN of your book. |
Cursor on 040 CATALOGING SOURCE
Cursor on ‘c’ Transcribing agency
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Next, come to the tab 040 CATALOGING SOURCE
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Cursor on 082 DEWEY DECIMAL CLASSIFICATION NUMBER
Cursor on ‘a’ Classification number Enter 660.62 |
Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
In the subfield ‘a’ Classification number enter 660.62 |
Cursor on tabs from 0 to 9 >> Click in tab 1 | Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1 |
Show new page
Go to 100 a:MAIN ENTRY--PERSONAL NAME* Locate the two blank boxes adjacent to 100 ? |
On the new page that opens
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Narration only | Let us go back to the Koha interface |
Type 1 in the first blank box. | Now, type 1 in the first blank box. |
Narration only
For Point 1 & 2-- Cursor on the first blank box For Point 3-- Cursor on the second blank box |
Note that:
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In the subfield ‘a’ Personal name- enter the Author’s name
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In the subfield ‘a' Personal name- enter the Author’s name
Note that: If you put first indicator value as 1 then only the surname comes first.
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Cursor on tabs from 0 to 9 >> click on tab 2 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2 |
Go to the tab 245 TITLE STATEMENT: | Then go to the tab 245 TITLE STATEMENT: |
Locate the two blank boxes adjacent to 245 ? | Locate the two blank boxes adjacent to 245 ? |
Type 1 in the first blank box.
Cursor on first blank box Type 0 in the 2nd blank box Cursor on 2nd blank box Enter value 0 in the 2nd blank box |
Type 1 in the first blank box.
Note that: 1 is the indicator for Added Entry.
2nd indicator represents a nonfiling character. I have entered 0, as under this TITLE: there is no nonfiling character. |
In the subfield ‘a’ Title enter: Industrial Microbiology |
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Go to 250 EDITION STATEMENT | Next, locate the tab 250 EDITION STATEMENT. |
Cursor the two blank boxes adjacent to 250? | Locate the two blank boxes adjacent to 250?
Both the indicators for 250 are undefined. So I will leave the two blank boxes as they are. |
In the subfield ‘a’ Edition statement enter 12th Edition | Fill in the following details for sub-field ‘a’ Edition statement, enter: 12th ed. |
Go to 260 PUBLICATION, DISTRIBUTION, ETC. | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
Cursor on the two blank boxes adjacent to 260?
Cursor on Both the indicators |
Locate the two blank boxes adjacent to 260 ?
Both the indicators for this are undefined. So I will leave the two blank boxes as they are. |
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Fill in the following details for-
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Cursor on tabs from 0 to 9 >> Click on tab 3 | Now, go back to the top again and from the tabs 0 to 9, click on the tab 3 |
Now, go to 300 PHYSICAL DESCRIPTION | Now, go to 300 PHYSICAL DESCRIPTION |
Cursor on the two blank boxes adjacent to 300?
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Locate the two blank boxes adjacent to 300?
Both the indicators for this are undefined. So I will leave the two blank boxes as they are. |
Fill in the following details as follows-
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Fill in the following details in the-
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Cursor on tabs from 0 to 9 >> Click in tab 6 | Next, go to the top again and from the tabs 0 to 9, click on 6 |
Cursor on 650 SUBJECT ADDED ENTRY--TOPICAL TERM | Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM |
Locate the two blank boxes adjacent to 650 ?
Type 1 in the first blank box. Cursor on 1 Type 0 in the second blank box. Cursor on 0 |
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In the subfield ‘a’ Topical term or geographic name entry element type,subject heading as Industrial Microbiology | In the subfield ‘a’ Topical term or geographic name entry element type, subject heading
I will type Industrial Microbiology. |
Click on the small button: Repeat this Tag
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In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag. |
Cursor on 650 | A duplicate field 650 opens |
Type 2 in the first blank box
Type 0 in the second blank box. |
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Cursor on ‘a’ Topical term or geographic name entry element
Enter the keyword: Bacteria |
In the subfield ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria. |
Go to tab 9 | Lastly, go to the top, from the tabs 0 to 9, and click on the tab 9 |
Cursor on 942 ADDED ENTRY ELEMENTS (KOHA) | Go to tag 942 ADDED ENTRY ELEMENTS (KOHA) |
In the field c: Koha item type <from the drop down select- Book> | In the subfield ‘c’: Koha [default] item type, select- Book from the drop-down. |
Show the Koha interface with Book and Serial added as Item Type | Note that-
You will be able to select Book from the drop down only if you have completed the assignment as mentioned earlier in this tutorial. |
Click on Save | After filling in all the details, click on Save at the corner of the page. |
Cursor on Items for Industrial Microbiology
by Patel, Arvind H. |
A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H. |
Cursor on Add item opens
Cursor on:
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Under the section Add item
Here, we are prompted to fill details like-
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Click inside the field for Date acquired | Click inside the field for Date acquired to auto-select the date.
However, note that the date is editable. |
Cursor on various fields under the section Add item
0 - Withdrawn status: I will leave it blank 2- Source of classification or shelving scheme Select Dewey Decimal Classification 3- Materials specified (bound volume or other part): Leave blank a - Permanent location: Spoken Tutorial Library b - Current location: Spoken Tutorial Library d - Date acquired: 2017-05-05 e - Source of acquisition: Vendor name- Powai Book Agency f - Coded location qualifier- blank g - Cost, normal purchase price: Rs 1000 h - Serial Enumeration / chronology: Leave it blank i - Inventory number: Leave it blank j - Shelving control number- Leave it blank o - Full call number- 660.62 PAT p - Barcode-00001 t - Copy number-10 u - Uniform Resource Identifier- Leave blank v - Cost, replacement price- 1200 w - Price effective from-05/5/2017 x - Non-public note- Leave blank y - Koha item type: Books z - Public note: Leave blank |
I have filled in the details as per my Library.
You may pause the video and fill the details as per your Library.
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Highlight
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Remember that by default Koha fills in the details for
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Cursor on
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Note that if required, you may click on the following tabs-
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Click on the tab Add item | After entering all the details, click on the tab Add item at the bottom of the page. |
Cursor on Items for Industrial Microbiology by Patel, Arvind H. | Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H. |
Cursor on Spoken Tutorial Library
Click on Spoken Tutorial Library. From the drop down, select log out. |
Now logout from the Koha interface.
To do so, go to the top right corner. Click on Spoken Tutorial Library. From the drop down, select Log out. |
Narration only | With this we complete Cataloging. |
Slide
Summary In this tutorial, we learnt about Cataloging |
Let us summarize.
In this tutorial, we learnt about Cataloging in Koha. |
Assignment
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As an assignment-
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Slide:
About Spoken Tutorial project
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The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
Slide:
Spoken Tutorial workshops The Spoken Tutorial Project Team
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The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
Slide:
Forum for specific questions |
Please post your timed queries in this forum. |
Slide:
Acknowledgement
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Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
This is Bella Tony from IIT Bombay signing off.
Thank you for joining. |