| Visual cue
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Narration
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| Display desktop
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Welcome to this series of spoken tutorials on GNUKhata version 1.1
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| Show Slide
Learning Objectives
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At the end of this tutorial, you will be able to:
- Install GNUKhata
- Run GNUKhata on your machines
- Register an organisation for a financial year
- Set Preferences for the Organisation
- Create Accounts in GNUKhata
- Login into GNUKhata
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| Show Slide
System Requirements
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- Ubuntu 12.04 Operating System
- GNUKhata works well on all versions of Ubuntu
- Starting from 11.04 and above.
- It has also been tested on Debian Distro of GNU/Linux.
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To open GNUKhata interface, we use:
- It is recommended that users use Mozilla Firefox version 3.6 or above.
- GNUKhata can also run smoothly on other browsers like Chromium and Opera.
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| What is GNUKhata?
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GNUKhata is a Free and Open Source (FOSS) Accounting Software.
It can be deployed by:
- Both profit making and Non-profit making organisations
- NGOs.
It provides a Free and Open Source(FOSS) solution for basic book keeping.
- This project was initiated by Mr. Krishnakant Mane from IIT-Bombay
- He is the Team Leader of this Project.
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| GNUKhata Official Website
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For more information about GNUKhata, please visit our website http://gnukhata.org.
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| Download GNUKhata
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| /* switch to demo */
Installation of GNUKhata
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- The installer is named GNUKhata-installer_1.1.tar.gz
- Right click on the installer and select Extract here.
- Open a terminal by pressing Ctrl+Alt+T
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| Update applications in your machine
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Type the command sudo apt-get update
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Now, through the terminal, go inside the installer folder by typing
cd installer_1.1
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Once inside the installer directory, execute the following two commands:
- chmod +x ./gkinstall.sh
- With this command, we are giving the executable permission
- sudo ./gkinstall.sh
- With sudo command, we are giving root user privilege.
- This installation takes some time.
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| Start GNUKhata
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When the prompt returns without any error:
- Type the command sudo startgk
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| Opening GNUKhata
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To run GNUKhata on your machine:
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| GNUKhata's 1st screen
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As you can see GNUKhata's first screen appears on the desktop.
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| Selecting existing or Creating a New Organisation
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Here you see that there are two options:
- First is Selecting Existing Organisation
- And the second is Create a New Organisation.
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| Click on Create New Organisation button
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- Since we have just installed GNUKhata, we will have to create a new organisation.
- For this, click on Create New Organisation button.
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| Four Options Organisation Name, Organisation Type,
Financial year From date and To date
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Note the four most important options of GNUKhata:
- The first is Organisation name.
- The second is the organisation type.
- The third is the Financial year start date i.e From Date and finally the Financial end date i.e To date
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| Enter Organisation Name
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Here in the textbox for Organisation Name:
- Write the name of the company say Free Accounting Foundation.
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| Choose NGO from the dropdown of Organisation type.
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- Then I have to choose between an NGO or a Profit Making organisation.
- Let me select NGO as my option.
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| Enter the financial year
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- Now we have to enter the financial year, From Date and To Date.
- I will enter 01-04-2011 and 31-03-2012 respectively.
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| Click Next button
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- After this I shall press the Next button.
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| Chosen details appears now on the top of the screen
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Note the name of the organisation and the chosen financial year appears at the top.
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| Organisation details
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- You can enter information such as the address, contact details etc.
- For now, I will choose not to enter any of these details as they are optional.
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| Click on Save button
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If you choose to fill details here, then click the Save button.
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| Click on Skip button
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However, since we are not entering any details, let's press the Skip button.
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| Page Load
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- Note, we have to wait for some time, because the database is being created.
- We have to go through this process only once while creating a new organisation.
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Next page:
Two preferences option
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- Here you have to choose your Preferences for your organisation.
- There are two checkboxes.
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| 1st check box
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- The first one is Projectwise Accounting.
- This is to be used if you have different ongoing projects
- If you wish to keep Project wise records for your organisation.
- If you want project wise accounting only then check this box.
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| Check 1st checkbox
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See what happens when this checkbox is checked
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| 2 Textboxes appear
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- Two new textboxes appear below
- You have to enter the name of the project in one textbox.
- Enter sanctioned amount for that project in another textbox
- Let me enter spoken tutorial as my project name.
- 800 as sanctioned amount.
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| Add more projects option
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- For adding more than one project name click Add More Projects option.
- I won't do it now since it will be a repetitive task.
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| 2nd check box
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Next is for Manual Account codes.
If you check this check-box:
- The account code however will be auto-generated while creating accounts.
- You can optionally give account codes manually while creating accounts.
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| Check 2nd checkbox
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- Many organisations or individuals choose to maintain account code manually
- So I will check this checkbox.
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| Press Save button
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- After stating your preference, press Save button.
- You will get a message at the top saying Your preferences have been saved.
- Having given preferences now, we have to create new accounts.
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| Press Quit button
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- At this point if you want to quit the program you can press the quit button.
- For now I will choose to create accounts.
- So let me create a few accounts.
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| Screen 4
Creating Account
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- Note, every account falls under a group and optionally a subgroup.
- Of the main groups some will have opening balances
- Incomes and expenses will not have opening balance, as per standard accounting practice.
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| Click on dropdown of Group Name
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- The first is Group Name.
- Click on dropdown to see all Group names provided by the software.
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| Choose Current Asset
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- Select a group name.
- Here I choose Current Asset as Group name.
- Assets represent everything which a business owns and has money value.
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| Point to Loans(Asset)
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- Loans(Asset) means loans given to the creditors.
- It is long-term loan, usually given to outsiders.
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| Point to Loans (Liability)
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- Loans (Liability) taken from others will be mentioned in this group.
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| Point to sub group
Click on the dropdown of sub groups
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- After selecting Group name you have to select subgroup name as required.
- These subgroups are also provided by the software.
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- There are Groups like Capital, Current Liability, Loans(Liability),
- These accounts will have credit opening balance.
- There are groups like Current Assets, Fixed Assets and loans (Assets),
- These accounts will normally have Debit opening balance.
You can create additional subgroups which we will see in the tutorial titled Account Management.
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| Click on Bank
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But for now, I shall choose Bank as a subgroup name.
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| Point to Account Name
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- Next field is Account name
- Here I enter the name of the Account as SBI.
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| Point to Account Code
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We had preferred to create account codes manually
- So,we see a field for account code.
- GNUKhata suggests an account code as you can see.
- We can edit the suggested code or leave it as it is.
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| Point to Debit opening balance textbox
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- Let's enter the debit opening balance.
- The default value as you can see is 0.00
- You can accept this or enter any positive or negative value.
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| Enter 5000
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I will enter 5000 as debit opening balance.
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| Point to Total Debit Opening Balance
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It gives you the total of all Debit Opening Balances so far entered.
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Right now it is 0 because we have not yet saved the account with debit opening balance.
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| Point to Total Credit Opening Balance
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It gives you the total of all Credit Opening Balances so far entered.
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Right now it is 0 because no account with credit opening balnce has been saved.
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| Point to Difference in Opening Balance
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It gives difference between debit and credit opening balances.
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| Save button
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After filling all the necessary data, I will press the Save button.
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| Successfully created account message
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- Here you are.Message appears at the top which tells tells you have successfully created the desired account.
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| Point to total debit opening balance
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- Note that the amounts in the total debit have been updated.
- Total Debit and Credit opening balance depends on what type of opening balance you have entered.
- Note that, the fields Total debit opening balance, Total credit opening balance and Difference in opening balance are read only
- They get updated after saving a new account.
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| Select Finish option.
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If you do not wish to create any more accounts, click Finish button.
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Congratulations! You have now created the books for the organisation Free Accounting Foundation .
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Next page
Username and password.
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Next, a new screen appears which asks for the username and password.
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| Logout
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- For demo, the username and the password is admin.
- You can change it later if you want.
- Lets click Login button.
- If you ever wish to logout, you can click on Logout at the top right of the screen
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| When Login button is clicked.
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- Note, a new page appears with the name of the organisation
- It even has financial year and the menu bar at the top.
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In the next few tutorials, we will learn about all the features that are available in GNUKhata’s Menu.
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| Show Slide
Summary
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So in this tutorial we have seen :
How to create:
- New organisation
- Set preferences
- Add an account and finally log into GNUKhata.
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| Spoken Tutorial Workshops
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The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
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| Show Acknowledgement Slide
Acknowledgement
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- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
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| Thanks for joining
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- That’s it for this tutorial.
- Thank you for watching.
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