LibreOffice-Suite-Calc/C3/Images-and-Graphics/English-timed

Resources for recording

Images and graphics in Calc

Time	Narration
00:00	Welcome to the Spoken tutorial on Inserting images in LibreOffice Calc.
00:06	In this tutorial, we will learn the following:
00:09	* Inserting an image file into a document.
00:13	For e.g. - 'jpeg', 'png' or 'bmp'.
00:19	Here, we are using Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4.
00:28	Images can be added into a spreadsheet by- Inserting an image file directly From a graphics program With the help of a clipboard or From the gallery.
00:39	We will discuss each one of them in detail.
00:43	Let us open our “Personal-Finance-Tracker.ods” spreadsheet.
00:48	First, let us select sheet 2.
00:51	We will insert images in this sheet.
00:54	It is a good practice to select a cell and then insert pictures.
00:59	If an image is already stored on your computer, you can insert it by first clicking on Insert
01:06	and then Picture and selecting From File.
01:10	Now, locate the image you want to insert.
01:14	I have already stored some images on the Desktop, in a folder named “Images”.
01:20	So, I will choose "Image1".
01:24	We will see the name of the image in the “Location” field .
01:28	Click on the Open button.
01:31	Observe that the image appears in the spreadsheet. <pause>
01:38	Let us insert another picture by linking it.
01:42	First let us select a new cell.
01:45	Now, let’s click on Insert and Picture and select From File. Let us select another image.
01:55	Now, click on “Image 2”.
01:58	To link the image to your document, check the Linkoption and click Open.
02:05	In the dialog-box that appears, click on Keep Link button.
02:11	The picture is now linked to the file.
02:15	Linking:
02:17	When we link a file- First, it reduces the size of the spreadsheet when it is saved
02:23	since our spreadsheet does not contain the image.
02:27	Second, it enables the user to modify both the files separately.
02:32	Any changes made to the image file, will be reflected in the linked image in the spreadsheet.
02:39	Let us change the color of "Image 2" which is linked to the file, to greyscale.
02:46	I am using the picture editor GIMP to edit this picture.
02:50	You can use any editor that is installed on your machine.
02:54	First, let’s save and close "Personal-Finance-Tracker.ods".
03:01	Next, go to the images folder.
03:04	Select "Image 2".
03:06	Now, right-click and select Open with GIMP.
03:10	"Image 2" opens in GIMP.
03:13	Now, let us change the picture from color to greyscale.
03:18	Now, let’s save and close the image.
03:22	Let us open the "Personal-Finance-Tracker.ods".
03:26	"Image 2" is now displayed in greyscale.
03:30	However, one major disadvantage of linking the file is that- whenever you want to send this spreadsheet to a different computer or user,
03:40	you will have to send both- the spreadsheet as well as the image file.
03:44	Which means, you will always have to keep track of the location where you are storing both the files.
03:52	Let’s move this image to the right of the spreadsheet.
03:58	Another method of inserting images into a spreadsheet is by dragging it from its folder
04:05	where you have stored the image and dropping it on your spreadsheet.
04:09	Let us drag and drop an image.
04:12	Now, drag and drop the image file directly into your spreadsheet wherever you want to place it.
04:19	You will see that the image gets inserted into your document.
04:23	Let’s undo this change by pressing CTRL and 'Z'.
04:29	Now let us link the image using the drag and drop method.
04:34	This is easy too! Just press and hold the Control and Shift keys
04:40	while dragging the image into the spreadsheet.
04:44	The image file is now linked to the document.
04:48	Let’s save this Calc file by pressing Ctrl and 'S' keys together.
04:54	Now let’s close this file.
04:58	Now, let’s go to the folder where the image is located.
05:02	Let’s rename the image “Image 3.jpg”, that we inserted in the file, to “Image4.jpg”.
05:12	Now, open the “Personal Finance Tracker.ods” file again.
05:18	You see that the linked image is no longer visible!
05:22	The linked path shows an error!
05:25	Let us delete this link.
05:28	Pause this tutorial and do this assignment.
05:32	Insert an image as a link in a Calc sheet, save and close it.
05:38	Now, go the folder where the image is stored and delete the image.
05:43	Open and check if the image is still visible in the Calc file.
05:49	Now paste the image back into the image folder.
05:53	Check if the image is visible in the Calc file.
05:57	Notice a new toolbar just below the “Standard” toolbar.
06:02	This is the “Picture” toolbar.
06:04	The Filter button at the top left of the “Picture” toolbar gives several options to change the look of the image.
06:13	Let’s undo this by pressing Ctrl and 'Z'.
06:18	The Graphics mode button has options to change the image into grayscale, black-and-white or as a watermark.
06:26	There are other options on the Picture toolbar which we will cover later.
06:32	Next, we will learn how to insert image from a clipboard.
06:37	One can copy images stored on the clipboard, from one LibreOffice spreadsheet to another.
06:44	Let's create a new spreadsheet and name it as “abc.ods”.
06:50	This is our target document.
06:53	We already have an image in our “Personal-Finance-Tracker.ods” file.
06:59	This is our source document.
07:02	Now, select the image from the source file which is to be copied.
07:06	Press Ctrl and 'C' keys together to copy the image.
07:11	The image is now saved on the clipboard.
07:15	Now switch to the target document which is “abc.ods”.
07:21	Select the location where you wish to place your saved image in “abc.ods”.
07:28	Now, press “Ctrl” and “V” keys together to insert the image into the document.
07:35	We see that the image is inserted into our target file.
07:42	Now we will learn how to insert images directly from the Calc Gallery.
07:48	“Gallery” has image as well as sounds which you can insert into your spreadsheet.
07:54	Let’s see how to do this.
07:57	Click on the Gallery icon in the standard toolbar.
08:01	Alternately, click on Tools option in the menu bar and then click on Gallery to open it.
08:09	Now, go through the images which the “Gallery” provides and click on the image you want to insert into your document.
08:18	Drag the image from the “Gallery” and drop it into the spreadsheet where you want to insert it.
08:26	You see that the image gets inserted into our “Personal-Finance-Tracker.ods” file.
08:34	This brings us to the end of this spoken tutorial on 'LibreOffice Calc'.
08:39	To summarize, we learned how to: Insert an image file into a spreadsheet in many different ways
08:46	like- From a file From the clipboard or From the gallery.
08:52	Watch the video available at the following link.
08:55	It summarizes the Spoken Tutorial project.
08:58	If you do not have good bandwidth, you can download and watch it.
09:03	The Spoken Tutorial Project team: Conducts workshops using spoken tutorials.
09:08	* Gives certificates for those who pass an online test
09:12	For more details, please write to: contact at spoken hyphen tutorial dot org.
09:19	Spoken Tutorial project is a part of the Talk to a Teacher project.
09:23	It is supported by the National Mission on Education through ICT, MHRD, Government of India.
09:31	More information on this mission is available at: spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
09:41	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd. Thanks for joining.

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14