Visual cue
|
Narration
|
Display desktop
|
Welcome to this series of spoken tutorials on GNUKhata version 1.2
|
Show Slide
Learning Objectives
|
At the end of this tutorial, you will be able to:
- Install GNUKhata
- Run GNUKhata on your machines
- Register an organization for a financial year
- Set Preferences for the Organization
|
Show Slide
System Requirements
|
To record this tutorial, I am using
- Ubuntu 12.04 Operating System
- GNUKhata version 1.2
- Firefox version 17.0
|
Show Slide
System Requirements
|
- GNUKhata works well on all versions of Ubuntu
- Starting from 11.04 and above.
- It has also been tested on Debian Distro of GNU/Linux.
|
|
To open GNUKhata interface:
- We recommend Mozilla Firefox version 3.6 or above.
- GNUKhata can also run smoothly on other browsers like Chromium and Opera.
|
What is GNUKhata?
|
GNUKhata is a Free and Open Source (FOSS) Accounting Software.
It can be deployed by:
- Both Profit making and Non-profit making organizations
- NGOs.
It provides a Free and Open Source(FOSS) solution for basic book keeping.
|
GNUKhata Official Website
|
For more information about GNUKhata, please visit our website http://gnukhata.org.
|
Download GNUKhata
|
- So let us now see how to install GNUKhata on Linux machines.
- For this, you need to have the root admin access.
|
Go to http://www.gnukhata.org/public
|
Let us go to the URL http://www.gnukhata.org/public
|
/* on the browser window*/
- Click on installer_1.2.tar.gz
- When download window pops up, choose Save file option and click OK
|
From this webpage, download installer_1.2.tar.gz on your machine by clicking on installer_1.2.tar.gz
- When download window pops up, choose Save file option and click OK
|
Copy installer_1.2.tar.gz to Home folder.
|
Copy the downloaded tar file to your Home folder from Downloads
|
Go to the Home folder
|
Now go to the Home folder
|
Right-click on the installer then select Extract here
Installation of GNUKhata
|
Right-click on the installer and select Extract here.
|
Press Ctrl+Alt+T
Installation of GNUKhata
|
Open terminal by pressing Ctrl+Alt+T and type following commands.
|
Type sudo apt-get update and hit Enter
|
- Type the command sudo apt-get update
- Give the root password if asked
- Press Enter
|
Type cd installer_1.2 and hit Enter
|
Now, go inside the installer folder by typing cd installer_1.2
|
Type sudo chmod +x ./gkinstall.sh and hit Enter
|
- Once inside the installer directory, execute the following command:
sudo chmod +x ./gkinstall.sh
- With this command, we are giving the executable permission
- Give the root password if asked
- Press Enter
|
Type sudo ./gkinstall.sh and hit Enter
|
- Now, type sudo ./gkinstall.sh
- With sudo command, we are giving root user privilege.
- Press Enter
- This installation takes some time.
|
Type sudo startgk and hit Enter
|
When the prompt returns without any error, type the command sudo startgk and hit Enter
|
Open Firefox and type in the address bar
http://localhost:8080
|
- To run GNUKhata on your machine, open the Firefox browser.
- Type http://localhost in the address bar.
- If you cannot run GNUKhata with this url, please type http://localhost:8080 and hit Enter
|
GNUKhata's welcome screen
|
This is the Welcome screen of GNUKhata.
|
Point to buttons
- Select Existing Organization
- Create New Organization
|
Here you see two buttons:
- The first one is Selecting Existing Organization
- And the second is Create New Organization.
|
Click on Create New Organization button
|
- Since we have just installed GNUKhata, we will have to create a new organization.
- For this, click on Create New Organization button.
|
Point to the four options Organization Name, Organization Type, Financial year From date and To date
|
Four important options of GNUKhata appear on the screen:
- Organization Name.
- Organization Type.
- Financial Year From Date and
- To date
|
In Organization Name text box, type Welcome
|
- Here, in the Organization Name field, let's type the name of a company.
- For example, Welcome
|
Choose from the drop down of Organization Type
|
- Next, under Organization Type, we have two choices NGO or a Profit Making organization.
- Let me select NGO as my option.
|
Enter the financial year
|
- Now we have to specify From Date and To Date for the financial year.
- I will type 01-04-2011 for from date
- To date appears automatically
|
Click on Next
|
Now, press the Next button.
|
Screen 2
Point to Welcome and Financial Year
|
The name of the organization and the financial year period appears at the top.
|
Point to the various text boxes
|
- Information pertaining to the organization has to be filled here.
- For now, I will choose not to fill any of these details, as they are optional.
|
Point to Save button
|
If you choose to fill details here, then click the Save button before proceeding.
|
Click on Skip button
|
However, since we are not entering any details, let's press the Skip button.
|
Point to loader
|
- Note, we have to wait for some time, because the database is being created.
- This is a one-time process while creating a new organization.
|
Screen 3
Point to two checkboxes:
- Projectwise Accounting
- Manual Account Codes
|
- On the next webpage, you have to choose the Preferences for your organisation.
There are two checkboxes here:
- Check Projectwise Accounting
- Manual Account Codes
|
Point to 1st check box (Projectwise Accounting)
|
If you want project wise accounting, then check the Projectwise Accounting box.
|
Check Projectwise Accounting checkbox >> Point to the new textboxes below.
|
- Note what happens when this checkbox is checked.
- Two new textboxes appear below
|
Point to the first textbox >> Type spoken tutorial
|
- We have to type the name of the project in the first textbox.
- So, let's type spoken tutorial.
|
Point to the second textbox >> Type 800
|
- Enter the sanctioned amount for that project, in the next textbox.
- Let's enter 800 as the sanctioned amount.
|
Point to Add more projects option
|
- To add more than one project name, click Add More Projects option.
- I won't do it now since it will be a repetitive task.
.
|
Point to Manual Account Codes check box
|
- Next checkbox is for Manual Account codes.
If you check this check-box:
- The account code will be auto-generated while creating accounts.
- You can optionally give account codes manually while creating accounts.
|
Check Manual Account Codes checkbox
|
- Many organisations or individuals choose to maintain the account code manually
- So I will check this checkbox.
|
Press Save button
|
- After stating your preference, press Save button.
- A message will be displayed at the top - Your preferences have been saved.
|
|
After adding the preferences, we can create new accounts.
|
Point to the Quit button
|
At this point if you want to quit GNUKhata, you can press the Quit button.
For now I will click on Quit button.
|
Point to welcome screen
|
- Click on “Select Existing Organization” button
- You will notice the created organization appeared in the list.
|
Type sudo stopgk to stop GNUKhata
|
- To stop GNUkhata, switch to the terminal, type sudo stopgk and press enter.
- Give root password if asked
|
Show Slide
Summary
|
So in this tutorial we have learnt :
To create:
- New organisation
- Set preferences
|
/*Slide 9*/
Assignment
|
- Create new organisation Free Accounting Foundation
- Set Preferences
- Select Projectwise Accounting and type in first textbox Spoken Tutorial and in the sanctioned amount space type 800
- Select Manual Account Code
- Click on Save button
|
|
|
Spoken Tutorial Workshops
|
The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
|
Show Acknowledgement Slide
Acknowledgement
|
- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
|
Thanks for joining
|
- That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
- Thank you for watching.
|