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Narration
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Welcome to this series of spoken tutorials on GNUKhata version 1.1
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Learning Objectives
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At the end of this tutorial, you will be able to:
- Install GNUKhata on your local machine
- Use GNUKhata software
- Explore the interface of GNUKhata
- Explore features of GNUKhata
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System Requirements
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- Ubuntu 12.04 Operating System
- GNUKhata works well on all versions of Ubuntu
- Starting from 11.04 and above.
- It has also been tested on Debian Distro of GNU/Linux.
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To open GNUKhata interface, we use:
- It is recommended that users use Mozilla Firefox version 3.6 or above.
- GNUKhata can also run smoothly on other browsers like Chromium and Opera.
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| What is GNUKhata?
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GNUKhata is a Free and Open Source (FOSS) Accounting Software.
It can be deployed by:
- Both profit making and Non-profit making organisations
- NGOs.
It provides a Free and Open Source(FOSS) solution for basic book keeping.
- This project was initiated by Mr. Krishnakant Mane from IIT-Bombay
- He is the Team Leader of this Project.
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| GNUKhata Official Website
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For more information about GNUKhata, please visit our website http://gnukhata.org.
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You can:
- Create accounts
- Add transactions
- View reports.
- Unique feature like Extended Trial Balance has been included.
- Stands out to be a class apart from the other existing accounting software.
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| Download GNUKhata
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Installation of GNUKhata
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- The installer is named GNUKhata-installer_1.1.tar.gz
- Right click on the installer and select Extract here.
- Open a terminal by pressing Ctrl+Alt+T
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| Update applications in your machine
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Type the command sudo apt-get update
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Now, through the terminal, go inside the installer folder by typing
cd installer_1.1
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Once inside the installer directory, execute the following two commands:
- chmod +x ./gkinstall.sh
- With this command, we are giving the executable permission
- sudo ./gkinstall.sh
- With sudo command, we are giving root user privilege.
- This installation takes some time.
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| Start GNUKhata
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When the prompt returns without any error:
- Type the command sudo startgk
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| Opening GNUKhata
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To run GNUKhata on your machine:
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| /* switch to GNUKhata web page */
GNUKhata Demo
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Let us see the demo of all the features available in GNUKhata.
- This is the Main screen of GNUKhata.
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Point to buttons
- Select Existing Organisation
- Create New Organisation.
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- Here you can see two buttons
- Select Existing Organisation and Create New Organisation.
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| Click on Create New Organisation
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- Let me click on Create New Organisation.
- In the Organisation Name text box, you can enter your organisation's name.
- In the dropdown of Organisation Type, we can select either Profit Making or NGO.
- We can enter the From Date and To Date for the organisation's financial year.
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| Click on Select Existing Organisation button
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- Since I want to show the demo, let us select an already created organisation say ABC.
- For creating new organisation see "Deploying GNUKhata" tutorial
- Notice that the financial year appears automatically.
- Click on Proceed button.
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| Screen 2
Login Page
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- We are on the login page.
- The default username and password is admin.
- Let us login into GNUKhata.
- Click on Login.
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| Screen 3
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- Now we can see the Organisation name on top along with the Financial year. * We can also see menus like Master, Transactions, Reports, Administration and Help.
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| Point to Master menu
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Under Master menu, you can see options like :
- Account Creation/Find/Edit
- Edit Organisation details
- Add More Projects
- Bank Reconciliation.
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| Click on Master and then Account Creation/Find/Edit.
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In account creation, you have twelve group names.
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| Click on drop down of Group name.
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- You can choose an appropriate Group.
- Let us select Current Assets.
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| Click on drop down of Sub- Group name
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- You can choose the respective Sub-group.
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- You can enter the new account in account name field and
- Opening balance in the box labeled Opening balance.
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| Click on Master and then Editing Organisation Details
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Here, you can edit the organisation details.
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| Click on Master and then Add More Projects
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- For a large organisation, GNUKhata provides an option for maintaining accounts Projectwise.
- You can add one or more projects and view the reports projectwise.
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| Point to Master Menu
Click on Bank Reconciliation Statement
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- In Bank Reconciliation, you can reconcile transactions at frequent intervals.
- You can clear or unclear transactions.
- More on this can be found in the tutorial 'Bank Reconciliation'
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| Click on Transaction menu
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- Under Transaction option, we have 10 different transactions
- We can add, edit or delete the transaction under this menu.
- More on Transactions can be found in tutorial named Contra Transaction
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| Click on Reports menu
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Under Reports we can view financial reports in the form of:
- Ledger
- Trial Balance
- Project Statement
- Cash flow
- Balance Sheet
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- Profit and Loss account, in case of a Profit Making
- For NGO, we will have Income and Expenditure report instead of Profit and Loss.
- More on this can be found in the tutorial Viewing Reports in GNUKhata
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| Click on Reports menu and then
Click on Ledger
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You can view the Ledger with or without narration by:
- Selecting an account name
- Entering the date range
- These dates must fall in between the start and end of financial year.
- You can view ledger even for individual projects.
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| Click on Reports menu then click on Trial Balance (Extended Trial Balance)
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Under Trial Balance, you can select one amongst the three Trial Balances i.e
- Net Trial Balance
- Gross Trial Balance
- Extended Trial Balance
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- Let us see the Extended Trial Balance and click on View.
- Similarly, we can select Gross and Extended Trial Balance.
- Extended Trial Balance is one of the unique additions in GNUKhata.
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| Click on Reports menu then click Project Statement
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- In Project Statement, you can view individual project statements
- In the Select Project drop down, select Gnukhata
- Click on View.
- You will be able to see all the Transactions done under the Project Name Gnukhata
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| Click on Reports menu and Go to Balance Sheet
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You can view Balance Sheet for the selected period within the financial year in two formats. i.e
- Conventional Balance Sheet(horizontal balance sheet)
- Sources and application of funds(vertical balance sheet)
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| Click on Reports menu and then selectProfit and Loss (or Income and Expenditure)
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In Profit and Loss account you will be able to see:
- The report for Profit and Loss account
- For a period within the financial year of an Profit Making.
- For a NGO organisation, this report will be Income and Expenditure.
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| Click on Administration Menu
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In Administration menu you can:
- Create a new user
- Even change the password of that existing user.
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| Click on Help Menu
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Under Help menu:
- You can see list of Shortcut keys for all the activities.
- You can see list of authors in the Authors option,
- The full license text in License option.
- The Manual option will have the complete manual which is under construction.
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| Stop GNUkhata
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To stop GNUkhata, type on the terminal sudo stopgk
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| Summary
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So in this tutorial we have seen:
- How GNUKhata can be used for Accounting purposes.
- We have also seen how to install GNUKhata.
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| Spoken Tutorial Workshops
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The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
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| Acknowledgement
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- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
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| Thank You!
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- That’s it for this tutorial.
- In the upcoming tutorials, we shall learn more about deploying GNUKhata.
- Thank you for watching.
- This is Trupti signing off, Good Bye.
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