LibreOffice-Suite-Calc/C3/Images-and-Graphics/English-timed

Resources for recording

Images and graphics in Calc

Time	Narration
00:00	Welcome to Spoken tutorial on Inserting images in LibreOffice Calc.
00:06	In this tutorial we will learn the following:
00:09	Inserting an image file into a document.
00:13	For eg - jpeg, png or bmp.
00:19	Here we are using, Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4
00:28	Images can be added into a spreadsheet by, Inserting an image file directly From a graphics program, With the help of a clipboard or From the gallery.
00:39	We will discuss each one of them in detail.
00:43	Let us open our “Personal-Finance-Tracker.ods” spreadsheet.
00:48	First, let us select sheet 2.
00:51	We will insert images in this sheets.
00:54	It is a good practice to select a cell and then insert pictures.
00:59	If an image is already stored on your computer, you can insert it by first clicking on “Insert”
1:06	and then “Picture” and selecting “From File”.
1:10	Now locate the image you want to insert.
1:14	I have already stored some images on the Desktop in a folder named “Images”.
1:20	So, I will choose “Image1”.
1:24	We will see the name of the image in the “Location” field .
1:28	Click on the “Open” button
1:31	Observe that the image appears in the spreadsheet. <pause>
1:38	Let us insert another picture by Linking it.
1:42	First let us select a new cell.
1:45	Now, let’s click on “Insert” and “Picture” and select “From File”. Let us select another image.
1:55	Now click on “Image 2”.
1:58	To link the image to your document, check the “Link”option and click “Open”.
2:05	In the dialog box that appears, click on “Keep Link” button.
2:11	The picture is now linked to the file.
2:15	Linking
2:17	When we link a file: First, it reduces the size of the spreadsheet when it is saved
2:23	Since our spreadsheet does not contain the image.
2:27	Second, it enables the user to modify both the files separately.
2:32	Any changes made to the image file, Will be reflected in the linked image In the spreadsheet.
2:39	Let us change the color of Image 2, which is linked to the file to greyscale.
2:46	I am using the picture editor GIMP to edit this picture.
2:50	You can use any editor that is installed on your machine.
2:54	First let’s save and close "Personal-Finance-Tracker.ods"
3:01	Next, go to the images folder.
3:04	Select "Image 2".
3:06	Now, right-click and select Open with GIMP.
3:10	Image 2 opens in GIMP.
3:13	Now let us change the picture from color to greyscale.
3:18	Now, let’s save and close the image.
3:22	Let us open the Personal-Finance-Tracker.ods.
3:26	Image 2 is now displayed in greyscale.
3:30	However, one major Disadvantage of linking the file is that, Whenever you want to send this spreadsheet to a different computer or user,
3:40	You will have to send both, the spreadsheet as well as the image file.
3:44	Which means, you will always have to keep track of the location where you are storing both the files.
3:52	Let’s move this image to the right of the spreadsheet
3:58	Another method of inserting images into a spreadsheet is by dragging it from its folder
4:05	where you have stored the image and dropping it on your spreadsheet.
4:09	Let us drag and drop an image.
4:12	Now drag and drop the image file directly into your spreadsheet wherever you want to place it.
4:19	You will see that the image gets inserted into your document.
4:23	Let’s undo this change by pressing CTRL and Z.
4:29	Now let us link the image using the drag and drop method.
4:34	This is easy too! Just press and hold the “Control” and “Shift” keys
4:40	while dragging the image into the spreadsheet.
4:44	The image file is now linked to the document.
4:48	Let’s save this Calc file by pressing CTRL and S keys together.
4:54	Now let’s close this file.
4:58	Now let’s go to the folder where the image is located.
5:02	Let’s rename the image “Image 3.jpg”, that we inserted in the file to “Image4.jpg”.
5:12	Now open the “Personal Finance Tracker.ods” file again.
5:18	You see that the linked image is no longer visible!
5:22	The linked path shows an error!
5:25	Let us delete this link.
5:28	Pause this tutorial and do this assignment.
5:32	Insert an image as a link in a Calc sheet, save and close it.
5:38	Now, go the folder where the image is stored and delete the image.
5:43	Open and check if the image is still visible in the Calc file.
5:49	Now paste the image back into the image folder.
5:53	Check if the image is visible in the Calc file.
5:57	Notice a new toolbar just below the “Standard” toolbar.
6:02	This is the “Picture” toolbar.
6:04	The “Filter” button at the top left of the “Picture” toolbar gives several options to change the look of the image.
6:13	Let’s undo this by pressing CTRL and Z.
6:18	The “Graphics mode” button has options to change the image into grayscale, black-and-white or as a watermark.
6:26	There are other options on the “Picture” toolbar which we will cover later.
6:32	Next we will learn how to insert image from a clipboard.
6:37	One can copy images stored on the clipboard, from one LibreOffice spreadsheet to another.
6:44	Lets create a new spreadsheet and name it as “abc.ods”.
6:50	This is our target document.
6:53	We already have an image in our “Personal-Finance-Tracker.ods” file.
6:59	This is our source document.
7:02	Now select the image from the source file which is to be copied.
7:06	Press “CTRL” and “C” keys together to copy the image.
7:11	The image is now saved on the clipboard.
7:15	Now switch to the target document, which is “abc.ods”.
7:21	Select the location where you wish to place your saved image in “abc.ods”.
7:28	Now press “CTRL” and “V” keys together to insert the image into the document.
7:35	We see that the image is inserted into our target file.
7:42	Now we will learn how to insert images directly from the Calc Gallery.
7:48	“Gallery” has image as well as sounds which you can insert into your spreadsheet.
7:54	Let’s see how to do this.
7:57	Click on the “Gallery” icon in the standard toolbar.
8:01	Alternately, click on “Tools” option in the menu bar and then click on “Gallery” to open it.
8:09	Now go through the images which the “Gallery” provides and click on the image you want to insert into your document.
8:18	Drag the image from the “Gallery” and drop it into the spreadsheet where you want to insert it.
8:26	You see that the image gets inserted into our “Personal-Finance-Tracker.ods” file.
8:34	This brings us to the end of this spoken tutorial on 'LibreOffice Calc'.
8:39	To summarise, we learned how to- Insert an image file into a spreadsheet in many different ways
8:46	like From a file From the clipboard or From the gallery
8:52	Watch the video available at the following link
8:55	It summarises the Spoken Tutorial project
8:58	If you do not have good bandwidth, you can download and watch it
9:03	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials.
9:08	Gives certificates for those who pass an online test
9:12	For more details, please write to contact at spoken hyphen tutorial dot org
9:19	Spoken Tutorial Project is a part of the Talk to a Teacher project
9:23	It is supported by the National Mission on Education through ICT, MHRD, Government of India
9:31	More information on this Mission is available at spoken hyphen tutorial dot org slash NMEICT hyphen Intro
9:41	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd Thanks for joining

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14