LibreOffice-Suite-Calc/C3/Using-Charts-and-Graphs/English-timed

Resources for recording Using Charts and graphs in Calc

Time	Narration
00:00	Welcome to the Spoken tutorial on LibreOffice Calc-Inserting Charts in spreadsheets.
00:07	In this tutorial we will learn the following:
00:11	Creating,Editing and Formatting Charts
00:14	Resizing and moving of Charts
00:18	Here we are using Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4.
00:27	So let us start learning about the various viewing options in LibreOffice Calc.
00:32	Charts can be powerful ways to convey information to the reader.
00:37	LibreOffice Calc offers a variety of charts formats for your data.
00:43	Using Calc, you can customize charts to a considerable extent too.
00:48	Let us open our 'personal finance tracker.ods' sheet.
00:53	And let us fill the amount spent on each of the items listed in the sheet.
00:59	We will click on the cell referenced as “E3” and type the amount as “6500”.
01:06	Now going down the column, we will type the amounts as “1000”,”625”,”310” and “2700” in the cell referenced as “E4”,”E5”,”E6” and “E7” respectively.
01:26	Next we shall fill the amounts received on each of the items listed in the sheet.
01:31	So click on the cell referenced as “F3” and type the amount as “500”.
01:37	Now going down this column, we will type the amounts as “200”,”75”,”10” and “700” in the cells referenced as “F4”,”F5”,”F6” and “F7” respectively.
01:54	Let us now learn how to create a chart for this table.
01:58	In order to create a chart, we have to first select the data to be included in the chart.
02:04	So Click on the cell“SN” and without releasing the mouse button, drag the cursor till the last cell which has “700” in it.
02:14	Now click on the “Insert” option in the menubar and then click on the “Chart” option.
02:21	You see that the default chart with the date is inserted into the worksheet.
02:27	Simultaneously the "Chart Wizard" dialogue box opens up.
02:32	The "Chart Wizard" shows that the default chart is selected.
02:36	This default chart updates to reflect the changes you make in the Chart Wizard.
02:42	The "Chart Wizard" dialogue box has three main parts ,the steps involved in setting up the chart, choice of chart types, and the options for each chart type.
02:55	By checking the “3D Look” option, one can also get the chart display in three dimension.
03:03	Lets try these options.
03:05	We will click on the “Bar” option under the “Choose a chart type” field.
03:11	Observe that the sample chart shows the representation of the data in the table in the “Bar” format.
03:19	Similarly you can click on the other options like “Pie”, <pause> “Area”, <pause> “Bubble” <pause>
03:28	and many other options under the “Choose a chart type field” and get the required type of chart.
03:35	Under the “Steps” option, we have another option named “Data Range”.
03:40	Using this option, you can manually edit the range of data you want to represent in the chart.
03:48	The default option of plotting data is “Data series in columns”.
03:54	We can change the way we want to plot the data, by using “Data series in rows” instead.
04:02	This is useful if you use a style of chart such as “Column” to display your data.
04:10	Lastly, you can choose whether to use the “First row as label”
04:24	or “First column as label”,
04:28	or both as labels on the axes of the chart.
04:34	Then click on data series in column again.
04:38	Now, in our sample chart, if we wish to remove the data under the heading “Received”, we can do so by first clicking inside the “Data range” field.
04:49	And then editing the range “$A$1 is to $F$7” to “$A$1 is to $D$7” .
05:03	Observe that the data under the heading “Received”, is no longer represented in the chart.
05:11	Next, lets see what “Data Series” does.
05:15	Notice there are 5 rows here, representing the total rows of data in our spreadsheet.
05:21	The “Add” and “Remove” buttons will allow us to add or remove rows of data from the chart.
05:29	We can also re-order the data by using the “Up” and “Down” buttons.
05:34	So after selecting what and how to represent data in the chart, click on the “Finish” button in the dialog box.
05:43	You see that the chart is inserted into the spreadsheet.
05:47	After learning about how to insert charts in spreadsheet,
05:51	we will now learn how to format charts in LibreOffice Calc.
05:56	The “Format” menu has many options for formatting
06:00	and fine-tuning the appearance of the charts.
06:04	Let us format the chart we inserted into the spreadsheet.
06:08	So, double-click on the chart so that it is enclosed by a gray border
06:13	indicating that it is in the “Edit” mode.
06:18	Now click on the “Format” option in the main menu.
06:22	You see that the drop down menu contains a number of formatting options like “Format Selection”, “Position and Size”, “Arrangement”, “Chart Wall” , “Chart Area” and many more.
06:37	They are used for positioning the chart, arranging and formatting the background and title of the chart.
06:44	We will learn about the most frequently used formatting options one by one.
06:49	The “Format Selection” option opens a dialog box with the heading “Chart Area”.
06:56	Observe that there are 3 tabs here - “Borders”, “Area” and “Transparency”.
07:03	By default “Borders” tab is selected.
07:07	Let us change the style and color of the chart’s border.
07:11	To do so, click on the “Style” field and choose “Continuous”.
07:16	Then similarly in the “Color” field click on “Green”.
07:21	Now click on the “OK” button.
07:26	Notice that the style and color of the chart border changes accordingly.
07:31	The “Title” option formats the title of the chart and its axes.
07:36	The “Axis” option formats the lines that create the chart
07:41	as well as the font of the text that appears on both the X and Y axes.
07:46	Explore all of these options on your own later in order to learn what they do.
07:53	Calc also provides an option for changing the background of the chart area.
07:58	The chart area is the area surrounding the chart graphic, including the main title and key.
08:05	To format the chart area, click on the “Format” option and select “Chart Wall”.
08:12	You see that a dialog box appears with the heading “Chart Wall”.
8:17	The “Style” field displays “Continuous” as this was our last choice.
08:22	In the “Color” field, let’s click on “Red”.
08:26	We will also change the size to “0.20”cm.
08:31	Now click on the “OK” button.
08:35	You see that the style and color of the chart area changes. <pause>
08:41	Next we will learn about how to resize and move elements in a chart.
08:46	For resizing a chart, click on the sample chart.
08:51	You see that green handles appear around the chart.
08:54	To increase or decrease the size of the chart, click and drag one of the markers in one of the four corners of the chart.
09:03	In order to move a chart, first click on the chart.
09:07	Now hover the cursor anywhere over the chart.
09:11	The cursor turns to a hand.
09:14	Click and move the chart to the desired location. Now, release the mouse button.
09:20	You have moved the chart!
09:24	Next we will learn how to resize charts by using the “Position and Size” dialog box.
09:30	Again, click on the chart.
09:33	Now right-click on the chart and select “Position and Size” from the context menu.
09:40	The “Position and Size” dialog box appears.
09:44	It has various fields that can set the 'X' and 'Y' positions of the chart as well as the width and height of the chart.
09:52	Let us set the 'X' coordinate to “1.00” “ and 'Y' coordinate to “0.83” “ for our chart.
10:02	Click on the “OK” button.
10:04	We see that the chart positions itself according to the set values within the chart area.
10:12	This brings us to the end of this Spoken Tutorial.
10:16	To summarize, we learned how to: Create charts, edit and format them
10:21	We also learnt how to resize and move the charts within the spreadsheet.
10:27	Comprehensive Assignment
10:29	Open your spreadsheet “practice.ods”
10:34	Insert a "Pie chart" for the data.
10:37	Resize and move the chart to the bottom right corner of the sheet
10:42	Watch the video available at the following link
10:46	It summarises the Spoken Tutorial project
10:50	If you do not have good bandwidth, you can download and watch it
10:54	The Spoken Tutorial Team
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11:15	It is supported by the National Mission on Education through ICT, MHRD, Government of India
11:23	More information on this Mission is available at
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11:34	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd Thanks for joining

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14