From Script | Spoken-Tutorial
Jump to: navigation, search
Time Narration
00:00 Welcome to the Spoken tutorial on LibreOffice Calc-Inserting Charts in spreadsheets.
00:07 In this tutorial, we will learn the following:
00:11 Creating, editing and formatting charts
00:14 Resizing and moving of charts.
00:18 Here, we are using:

Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4.

00:27 So, let us start learning about the various viewing options in LibreOffice Calc.
00:32 Charts can be powerful ways to convey information to the reader.
00:37 LibreOffice Calc offers a variety of chart formats for your data.
00:43 Using Calc, you can customize charts to a considerable extent too.
00:48 Let us open our "personal finance tracker.ods" sheet.
00:53 And let us fill the amount spent on each of the items listed in the sheet.
00:59 We will click on the cell referenced as “E3” and type the amount as “6500”.
01:06 Now, going down the column, we will type the amounts as-

“1000”, ”625”, ”310” and “2700” in the cell referenced as “E4”, ”E5”, ”E6” and “E7” respectively.

01:26 Next, we shall fill the amounts received on each of the items listed in the sheet.
01:31 So, click on the cell referenced as “F3” and type the amount as “500”.
01:37 Now, going down this column, we will type the amounts as “200”, ”75”, ”10” and “700” in the cells referenced as “F4”, ”F5”, ”F6” and “F7” respectively.
01:54 Let us now learn how to create a chart for this table.
01:58 In order to create a chart, we have to first select the data to be included in the chart.
02:04 So, click on the cell “SN” and without releasing the mouse button, drag the cursor till the last cell which has “700” in it.
02:14 Now, click on the Insert option in the menu bar and then click on the Chart option.
02:21 You see that the default chart with the data is inserted into the worksheet.
02:27 Simultaneously, the "Chart Wizard" dialogue-box opens up.
02:32 The "Chart Wizard" shows that the default chart is selected.
02:36 This default chart updates to reflect the changes you make in the Chart Wizard.
02:42 The "Chart Wizard" dialogue-box has three main parts- the steps involved in setting up the chart, choice of chart types and the options for each chart type.
02:55 By checking the “3D Look” option, one can also get the chart displayed in three dimensions.
03:03 Let's try these options.
03:05 We will click on the “Bar” option under the “Choose a chart type” field.
03:11 Observe that the sample chart shows the representation of the data in the table, in the “Bar” format.
03:19 Similarly, you can click on the other options like “Pie”, <pause> “Area”, <pause> “Bubble” <pause>
03:28 and many other options under the “Choose a chart type” field and get the required type of chart.
03:35 Under the Steps option, we have another option named Data Range.
03:40 Using this option, you can manually edit the range of data you want to represent in the chart.
03:48 The default option of plotting data is “Data series in columns”.
03:54 We can change the way we want to plot the data by using “Data series in rows” instead.
04:02 This is useful if you use a style of chart such as “Column” to display your data.
04:10 Lastly, you can choose whether to use the “First row as label”
04:24 or “First column as label”,
04:28 or both as labels on the axes of the chart.
04:34 Then click on Data series in column again.
04:38 Now, in our sample chart, if we wish to remove the data under the heading “Received”, we can do so by first clicking inside the “Data range” field.
04:49 And then editing the range “$A$1 is to $F$7” to “$A$1 is to $D$7” .
05:03 Observe that the data under the heading “Received”, is no longer represented in the chart.
05:11 Next, let's see what “Data Series” does.
05:15 Notice, there are 5 rows here- representing the total rows of data in our spreadsheet.
05:21 The Add and Remove buttons will allow us to add or remove rows of data from the chart.
05:29 We can also re-order the data by using the Up and Down buttons.
05:34 So, after selecting what and how to represent data in the chart, click on the Finish button in the dialog-box.
05:43 You see that the chart is inserted into the spreadsheet.
05:47 After learning about how to insert charts in spreadsheet,
05:51 we will now learn how to format charts in LibreOffice Calc.
05:56 The Format menu has many options for formatting
06:00 and fine-tuning the appearance of the charts.
06:04 Let us format the chart we inserted into the spreadsheet.
06:08 So, double-click on the chart so that it is enclosed by a gray border
06:13 indicating that it is in the Edit mode.
06:18 Now, click on the Format option in the main menu.
06:22 You see that the drop-down menu contains a number of formatting options like “Format Selection”, “Position and Size”, “Arrangement”, “Chart Wall” , “Chart Area” and many more.
06:37 They are used for positioning the chart, arranging and formatting the background and title of the chart.
06:44 We will learn about the most frequently used formatting options one by one.
06:49 The “Format Selection” option opens a dialog-box with the heading “Chart Area”.
06:56 Observe that there are 3 tabs here - “Borders”, “Area” and “Transparency”.
07:03 By default, “Borders” tab is selected.
07:07 Let us change the style and color of the chart’s border.
07:11 To do so, click on the “Style” field and choose “Continuous”.
07:16 Then, similarly in the “Color” field, click on “Green”.
07:21 Now, click on the OK button.
07:26 Notice that the style and color of the chart border change accordingly.
07:31 The Title option formats the title of the chart and its axes.
07:36 The Axis option formats the lines that create the chart
07:41 as well as the font of the text that appears on both the X and Y axes.
07:46 Explore all of these options on your own, later, in order to learn what they do.
07:53 Calc also provides an option for changing the background of the chart area.
07:58 The chart area is the area surrounding the chart graphic, including the main title and key.
08:05 To format the chart area, click on the Format option and select Chart Wall.
08:12 You see that a dialog-box appears with the heading "Chart-Wall”.
08:17 The “Style” field displays “Continuous”, as this was our last choice.
08:22 In the “Color” field, let’s click on “Red”.
08:26 We will also change the size to “0.20”cm.
08:31 Now click on the OK button.
08:35 You see that the style and color of the chart area change. <pause>
08:41 Next we will learn about how to resize and move elements in a chart.
08:46 For resizing a chart, click on the sample chart.
08:51 You see that green handles appear around the chart.
08:54 To increase or decrease the size of the chart, click and drag one of the markers in one of the four corners of the chart.
09:03 In order to move a chart, first click on the chart.
09:07 Now, hover the cursor anywhere over the chart.
09:11 The cursor turns to a hand.
09:14 Click and move the chart to the desired location. Now, release the mouse button.
09:20 You have moved the chart!
09:24 Next we will learn how to resize charts by using the “Position and Size” dialog-box.
09:30 Again, click on the chart.
09:33 Now, right-click on the chart and select “Position and Size” from the context menu.
09:40 The “Position and Size” dialog-box appears.
09:44 It has various fields that can set the 'X' and 'Y' positions of the chart as well as the width and height of the chart.
09:52 Let us set the 'X' coordinate to “1.00” and 'Y' coordinate to “0.83” for our chart.
10:02 Click on the OK button.
10:04 We see that the chart positions itself according to the set values within the chart area.
10:12 This brings us to the end of this Spoken Tutorial.
10:16 To summarize, we learned how to: create charts, edit and format them.
10:21 We also learnt how to resize and move the charts within the spreadsheet.
10:27 Comprehensive Assignment-
10:29 Open your spreadsheet “practice.ods”.
10:34 Insert a Pie chart for the data.
10:37 Resize and move the chart to the bottom right corner of the sheet.
10:42 Watch the video available at the following link.
10:46 It summarizes the Spoken Tutorial project.
10:50 If you do not have good bandwidth, you can download and watch it.
10:54 The Spoken Tutorial team:
10:56 Conducts workshops using spoken tutorials.
11:00 Gives certificates for those who pass an online test.
11:04 For more details, please write to:

contact at spoken hyphen tutorial dot org.

11:11 Spoken Tutorial project is a part of the Talk to a Teacher project.
11:15 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
11:23 More information on this mission is available at:
11:26 spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
11:34 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd. Thanks for joining.

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14