Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English-timed"

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{| border=1  
+
{| border=1
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| '''Time'''  
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| '''Time'''
−
|'''Narration'''  
+
|'''narration'''
  
−
|-  
+
|-
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|00:01  
+
|00:01
−
|Welcome to the '''Spoken Tutorial''' on''' How to catalog Serial subscriptions.'''  
+
|Welcome to the '''Spoken Tutorial''' on''' How to catalog Serial subscriptions.'''
  
−
|-  
+
|-
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|00:07  
+
|00:07
−
|  In this tutorial, we will learn how to '''catalog Serial subscriptions.'''  
+
|  In this tutorial, we will learn how to '''catalog Serial subscriptions.'''
  
−
|-  
+
|-
−
| 00:14  
+
| 00:14
−
| To record this tutorial, I am using:  
+
| To record this tutorial, I am using:
  
−
'''Ubuntu Linux Operating System 16.04''' and  
+
'''Ubuntu Linux OS 16.04''' and
 
   
 
   
−
'''Koha version 16.05'''  
+
'''Koha version 16.05'''
  
−
|-  
+
|-
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|00:27  
+
|00:27
−
| To follow this tutorial, you should have knowledge of Library Science.  
+
| To follow this tutorial, you should have knowledge of Library Science.
  
−
|-  
+
|-
−
| 00:33  
+
| 00:33
−
| To practice this tutorial, you should have: '''Koha''' installed on your system.  
+
| To practice this tutorial, you should have:
 +
'''Koha''' installed on your system.
 +
And, you should also have '''Admin '''access in''' Koha.'''
  
−
And, you should also have '''Admin '''access in''' Koha.'''
+
|-
 +
| 00:44
 +
|If not, please refer to the '''Koha Spoken Tutorial''' series on this website.
  
−
|-  
+
|-
−
| 00:44
+
|00:50
−
|If not, please refer to the '''Koha Spoken Tutorial''' series on this website.
+
|Before we begin, let us understand-
  
−
|-  
+
|-
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|00:50
+
|00:53
−
|Before we begin, let us understand- What are '''Serials module'''?  
+
|what are '''Serials module'''?
 +
'''Serials module''' is used for managing subscription of-
 +
'''Journals, '''
  
−
|-  
+
|-
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|00:56
+
|01:03
−
| '''Serials module''' is used for managing subscription of-
+
|'''Magazines''' and '''Periodicals '''
 +
that are published periodically.
  
−
'''Journals, '''
+
|-
−
 
+
|01:10
−
|-
+
−
|01:03
+
−
|'''Magazines''' and '''Periodicals '''  that are published periodically.
+
−
 
+
−
|-  
+
−
|01:10  
+
 
|In this demo, I am going to '''catalog''' a '''serial publication''' -  
 
|In this demo, I am going to '''catalog''' a '''serial publication''' -  
−
 
−
with the title- '''Indian Journal of Microbiology''',
 
  
−
|-  
+
with the title- '''Indian Journal of Microbiology''',
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| 01:19
+
'''Volume-57''',
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|'''Volume-57''',  
+
'''Number- 1''',
 +
'''Quarterly publication for the month of- Jan to March 2017'''
  
−
'''Number- 1''',
+
|-
 +
| 01:30
 +
|To do so, login with the '''Superlibrarian username '''and '''password.'''
  
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'''Quarterly publication for the month of- Jan to March 2017'''  
+
|-
 +
|01:36
 +
|On the '''Homepage,''' click on '''Cataloging.'''
  
−
|-  
+
|-
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| 01:30
+
|01:41
−
|To do so, login with the '''Superlibrarian username '''and '''password.'''
+
|Then click on '''+New record'''.
  
−
|-  
+
From the drop-down, select''' Serials.'''
−
|01:36
+
−
|On the '''Homepage,''' click on '''Cataloging.'''  
+
  
−
|-  
+
|-
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|01:41
+
| 01:49
−
|Then click on '''+New record'''.  
+
| A new page '''Add MARC record '''opens.
  
−
From the drop-down, select''' Serials.'''
+
|-
 +
|01:54
 +
| Let us proceed to fill in the details below.
  
−
|-  
+
|-
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| 01:49
+
| 01:58
−
| A new page '''Add MARC record '''opens.  
+
|Notice that there are a few mandatory fields on this page.
  
−
|-  
+
|-
−
|01:54
+
| 02:02
−
| Let us proceed to fill in the details below.  
+
|Interestingly, '''Koha''' auto-generates values for a few mandatory fields.
  
−
|-  
+
|-
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| 01:58
+
|02:09
−
|Notice that there are a few mandatory fields on this page.  
+
|Among the range of tabs from''' 0 to 9''', we will start with tab''' zero.'''
  
−
|-  
+
|-
−
| 02:03
+
|02:16
−
|Interestingly, '''Koha''' auto-generates values for a few mandatory fields.  
+
|Click inside the field for '''000,  LEADER'''. By default, '''Koha '''shows this value.
  
−
|-  
+
|-
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|02:09
+
|02:26
−
|Among the range of tabs from''' 0 to 9''', we will start with tab''' zero.'''  
+
| Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
  
−
|-  
+
|-
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|02:16
+
| 02:35
−
|Click inside the field for '''000,  LEADER'''. By default, '''Koha '''shows this value.  
+
|'''Koha '''auto generates this value ('''20180821000559.0)''' for my machine.
  
−
|-
+
|-
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|02:26
+
| 02:40
−
| Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
+
|You will see a different value on your '''interface'''.
−
+
−
|-
+
−
| 02:35
+
−
|'''Koha '''auto generates this value  for my machine.
+
−
 
+
−
|-  
+
−
| 02:40  
+
−
|You will see a different value on your '''interface'''.  
+
  
−
|-  
+
|-
−
|02:44  
+
|02:44
−
| I will skip the fields for '''006''' and '''007'''.  
+
| I will skip the fields for '''006''' and '''007'''.
  
−
|-  
+
|-
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| 02:50  
+
| 02:50
 
|When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked,  
 
|When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked,  
  
−
'''Koha '''auto generates this value  
+
|-
 +
| 02:57
 +
|'''Koha '''auto generates this value '''180821b xxu।।।।। ।।।। 00। 0 eng d'''.
  
−
|-  
+
|-
−
| 03:01  
+
| 03:01
−
|Next, go to the tab '''022 ISSN'''.  
+
|Next, go to the tab '''022 ISSN'''.
  
−
|-  
+
|-
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| 03:06  
+
| 03:06
−
| Locate the two blank boxes adjacent to''' 022 question mark'''.  
+
| Locate the two blank boxes adjacent to''' 022 question mark'''.
  
−
|-  
+
|-
−
|03:12  
+
|03:12
−
| Note that when you click on the''' ? (question mark) '''then the entire '''MARC 21 Bibliographic format '''for the respective '''tag 022 '''opens up.  
+
| Note that when you click on the''' ? (question mark) '''then the entire '''MARC 21 Bibliographic format '''for the respective '''tag 022 '''opens up.
  
−
|-  
+
|-
−
| 03:24  
+
| 03:24
−
|Here, both the indicators are undefined.  
+
|Here, both the indicators are undefined.
  
−
|-  
+
|-
−
| 03:28  
+
| 03:28
−
| Now, let us go back to the '''Koha interface'''.  
+
| Now, let us go back to the '''Koha interface'''.
  
−
|-  
+
|-
−
|03:32  
+
|03:32
−
|So, I will skip the two blank boxes.  
+
|So, I will skip the two blank boxes.
  
−
|-  
+
|-
−
| 03:36  
+
| 03:36
−
| Next, locate the sub-field '''‘a’ International Standard Serial Number'''.  
+
| Next, locate the sub-field '''‘a’ International Standard Serial Number'''.
  
−
|-  
+
|-
−
| 03:43  
+
| 03:43
−
|Enter an 8 digit''' Journal ISSN'''.  
+
|Enter an 8 digit''' Journal ISSN''' ('''0046-8991)'''.
  
−
|-  
+
|-
−
| 03:49
+
| 03:48
−
|However, you have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.'''  
+
|However, you have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.'''
  
−
|-  
+
|-
−
|03:55  
+
|03:55
−
|I will skip the rest of the fields.  
+
|I will skip the rest of the fields.
  
−
|-  
+
|-
−
| 03:57  
+
| 03:57
−
|You may consider filling these fields as per the requirement of your library.  
+
|You may consider filling these fields as per the requirement of your library.
  
−
|-  
+
|-
−
|04:04  
+
|04:04
−
| Next, go to the tab '''040 CATALOGING SOURCE.'''  
+
| Next, go to the tab '''040 CATALOGING SOURCE.'''
  
−
Locate the two blank boxes adjacent to''' 040 ?'''.  
+
Locate the two blank boxes adjacent to''' 040 ?'''.
  
−
|-  
+
|-
−
| 04:14  
+
| 04:14
−
|Here, both the '''indicator'''s are undefined.  
+
|Here, both the '''indicator'''s are undefined.
  
−
|-  
+
|-
−
| 04:18  
+
| 04:18
−
|So, I will leave the two blank boxes as they are.  
+
|So, I will leave the two blank boxes as they are.
  
−
|-  
+
|-
−
|04:23  
+
|04:23
−
| Go to sub-field '''c, Transcribing agency'''.  
+
| Go to sub-field '''c, Transcribing agency'''.
  
−
|-  
+
|-
−
| 04:28  
+
| 04:28
 
|Type the name of the '''Institute/University '''or the '''Department''' here.  
 
|Type the name of the '''Institute/University '''or the '''Department''' here.  
  
−
|-  
+
|-
−
| 04:34  
+
| 04:34
−
|I will type''' IIT Bombay.'''
+
|I will type''' IIT Bombay.'''
−
 
+
−
 
+
−
 
+
−
|-
+
−
|  04:37
+
−
|  Now come to the tab''' 082 DEWEY DECIMAL CLASSIFICATION NUMBER.'''  
+
  
−
|-  
+
|-
−
|04:44
+
| 04:37
−
|In the sub-field ‘'''a’, Classification number '''enter '''660.62'''  
+
| Now come to the tab''' 082 DEWEY DECIMAL CLASSIFICATION NUMBER.'''
  
−
|-  
+
|-
−
|04:52
+
|04:44
−
| Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2.'''  
+
|In the sub-field ‘'''a’, Classification number '''enter '''660.62'''
  
−
|-  
+
|-
−
| 05:01
+
|04:52
−
|Then go to the tab '''245 TITLE STATEMENT:'''.  
+
| Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2.'''
  
−
|-  
+
|-
−
|05:07
+
| 05:01
−
| Locate the two blank boxes adjacent to''' 245 ?'''.  
+
|Then go to the tab '''245 TITLE STATEMENT:'''.
  
−
As mentioned earlier, when you click on the''' ? (question mark)''',  
+
|-
 +
|05:07
 +
| Locate the two blank boxes adjacent to''' 245 ?'''.
 +
As mentioned earlier, when you click on the''' ? (question mark)''',
  
−
|-  
+
|-
−
| 05:17  
+
| 05:17
−
|the entire '''MARC 21 Bibliographic format '''for the respective tag opens up.  
+
|the entire '''MARC 21 Bibliographic format '''for the respective tag opens up.
  
−
|-  
+
|-
−
| 05:24  
+
| 05:24
−
| Let us again go back to the '''Koha interface.'''  
+
| Let us again go back to the '''Koha interface.'''
  
−
|-  
+
|-
−
| 05:28  
+
| 05:28
−
| Now, type''' 0 '''in the first blank box. Note that ''' 0 '''is the indicator for '''No added Entry.'''  
+
| Now, type''' 0 '''in the first blank box. Note that ''' 0 '''is the indicator for '''No added Entry.'''
  
−
|-  
+
|-
−
|05:37  
+
|05:37
 
|Type '''0''' in the 2nd blank box also.  
 
|Type '''0''' in the 2nd blank box also.  
  
−
|-  
+
|-
−
| 05:41  
+
| 05:41
−
|2nd indicator represents a non-filling character.  
+
|2nd indicator represents a non-filling character.
  
−
|-  
+
|-
−
| 05:46  
+
| 05:46
−
|I have entered '''0''' because under this''' TITLE:''' there is no non-filling character.  
+
|I have entered '''0''' because under this''' TITLE:''' there is no non-filling character.
  
−
|-  
+
|-
−
| 05:54  
+
| 05:54
−
| In the sub-field ‘'''a’, Title ''', type''': Indian Journal of Microbiology.'''  
+
| In the sub-field ‘'''a’, Title ''', type''': Indian Journal of Microbiology.'''
  
−
|-  
+
|-
−
| 06:01  
+
| 06:01
−
|You can type the title of your Journal here.  
+
|You can type the title of your Journal here.
  
−
|-  
+
|-
−
| 06:05  
+
| 06:05
−
| Now, go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''  
+
| Now, go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''
  
−
|-  
+
|-
−
| 06:11  
+
| 06:11
−
|Locate the two blank boxes adjacent to '''260?'''.  
+
|Locate the two blank boxes adjacent to '''260?'''.
  
−
|-  
+
|-
−
| 06:17  
+
| 06:17
−
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.  
+
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
  
−
|-  
+
|-
−
|06:26  
+
|06:26
−
| Now, I will fill the details for my book. You can type the details pertaining to your book.  
+
| Now, I will fill the details for my book. You can type the details pertaining to your book.
  
−
|-  
+
|-
−
| 06:34  
+
| 06:34
−
|In the sub-field ‘'''a’ Place of publication, distribution, etc., '''enter''' New Delhi.'''  
+
|In the sub-field ‘'''a’ Place of publication, distribution, etc., '''enter''' New Delhi.'''
  
−
|-  
+
|-
−
| 06:42  
+
| 06:42
−
|In the sub-field ‘'''b’ Name of publisher, distributor, etc., '''enter '''Springer.'''  
+
|In the sub-field ‘'''b’ Name of publisher, distributor, etc., '''enter '''Springer.'''
  
−
|-  
+
|-
−
| 06:50  
+
| 06:50
−
|In the sub-field ‘'''c’ Date of publication, distribution, etc., '''enter '''2017.'''  
+
|In the sub-field ‘'''c’ Date of publication, distribution, etc., '''enter '''2017.'''
  
−
|-  
+
|-
−
| 06:59  
+
| 06:59
−
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.'''  
+
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.'''
  
−
|-  
+
|-
−
| 07:07  
+
| 07:07
−
| Now, go to '''300 PHYSICAL DESCRIPTION.'''  
+
| Now, go to '''300 PHYSICAL DESCRIPTION.'''
  
−
|-  
+
|-
−
|07:12  
+
|07:12
−
| Locate the two blank boxes adjacent to '''300 ?'''.  
+
| Locate the two blank boxes adjacent to '''300 ?'''.
  
−
|-  
+
|-
−
| 07:19  
+
| 07:19
−
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.  
+
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
  
−
|-  
+
|-
−
|07:27  
+
|07:27
−
| In the sub-field''' ‘a’ Extent, '''I will type '''11 v.'''  
+
| In the sub-field''' ‘a’ Extent, '''I will type '''11 v.'''
  
−
|-  
+
|-
−
| 07:33  
+
| 07:33
 
|Note that I am subscribing this journal from '''11 v''' onward.  
 
|Note that I am subscribing this journal from '''11 v''' onward.  
  
−
|-  
+
|-
−
| 07:39  
+
| 07:39
−
|So, you will have to enter as per your journal.  
+
|So, you will have to enter as per your journal.
  
−
|-  
+
|-
−
| 07:43  
+
| 07:43
−
| Now, go to '''310 CURRENT PUBLICATION FREQUENCY.'''  
+
| Now, go to '''310 CURRENT PUBLICATION FREQUENCY.'''
  
−
|-  
+
|-
−
|07:49  
+
|07:49
−
|Locate the two blank boxes adjacent to '''310?'''.  
+
|Locate the two blank boxes adjacent to '''310?'''.
  
−
|-  
+
|-
−
| 07:55  
+
| 07:55
−
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.  
+
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
  
−
|-  
+
|-
−
| 08:03  
+
| 08:03
−
| Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the '''tag''' so that we can fill in the sub-fields.  
+
| Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the '''tag''' so that we can fill in the sub-fields.
  
−
|-  
+
|-
−
|08:12  
+
|08:12
−
| In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.'''  
+
| In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.'''
  
−
|-  
+
|-
−
| 08:20  
+
| 08:20
−
|This is because my journal is a quarterly '''Serial. '''  
+
|This is because my journal is a quarterly '''Serial. '''
  
−
|-  
+
|-
−
| 08:24  
+
| 08:24
−
|If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.  
+
|If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.
  
−
|-  
+
|-
−
| 08:31  
+
| 08:31
−
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.'''  
+
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.'''
  
−
|-  
+
|-
−
| 08:38  
+
| 08:38
−
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''  
+
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''
  
−
|-  
+
|-
−
| 08:44  
+
| 08:44
−
|Locate the two blank boxes adjacent to''' 650 ?'''.  
+
|Locate the two blank boxes adjacent to''' 650 ?'''.
−
Type''' 1 '''in the first blank box.  
+
Type''' 1 '''in the first blank box.
  
−
|-  
+
|-
−
| 08:49  
+
| 08:49
−
|Note that '''1 '''is the indicator for Primary (Level of subject).'''  
+
|Note that '''1 '''is the indicator for Primary (Level of subject).'''
  
−
|-  
+
|-
−
| 08:57  
+
| 08:57
−
|Type''' 0 '''in the second blank box.  
+
|Type''' 0 '''in the second blank box.
  
−
|-  
+
|-
−
| 09:01  
+
| 09:01
−
|Note that ''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''  
+
|Note that ''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''
  
−
|-  
+
|-
−
| 09:08  
+
| 09:08
−
|Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''  
+
|Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''
  
−
|-  
+
|-
−
| 09:16  
+
| 09:16
−
|Here, I will type subject heading as '''Microbiology.'''  
+
|Here, I will type subject heading as '''Microbiology.'''
  
−
|-  
+
|-
−
| 09:21  
+
| 09:21
−
|You have to type a relevant subject heading for your '''Book''' or '''Serial'''.  
+
|You have to type a relevant subject heading for your '''Book''' or '''Serial'''.
  
−
|-  
+
|-
−
|09:27  
+
|09:27
−
|In case more than one''' keyword '''has to be added, then as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.  
+
|In case more than one''' keyword '''has to be added, then as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.
  
−
|-  
+
|-
−
| 09:38  
+
| 09:38
−
|Duplicate of the tab '''650 '''appears.  
+
|Duplicate of the tab '''650 '''appears.
  
−
|-  
+
|-
−
|09:43  
+
|09:43
−
|Go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''  
+
|Go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''
  
−
|-  
+
|-
−
|09:50  
+
|09:50
−
| On the new page that opens, go to the tab '''700 ADDED ENTRY--PERSONAL NAME'''.  
+
| On the new page that opens, go to the tab '''700 ADDED ENTRY--PERSONAL NAME'''.
  
−
|-  
+
|-
−
| 09:59  
+
| 09:59
−
|Locate the two blank boxes adjacent to''' 700 ?. '''  
+
|Locate the two blank boxes adjacent to''' 700 ?. '''
  
−
Type''' 1 '''in the first blank box.  
+
Type''' 1 '''in the first blank box.
  
−
|-  
+
|-
−
| 10:09  
+
| 10:09
−
|Note that ''' 1 '''is the indicator for '''Surname. '''  
+
|Note that ''' 1 '''is the indicator for '''Surname. '''
  
−
|-  
+
|-
−
| 10:14  
+
| 10:14
−
|2nd indicator is '''undefined by MARC 21'''. So, I will leave it blank.  
+
|2nd indicator is '''undefined by MARC 21'''. So, I will leave it blank.
  
−
|-  
+
|-
−
| 10:22  
+
| 10:22
−
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields.  
+
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields.
  
−
|-  
+
|-
−
| 10:30  
+
| 10:30
−
| In the sub-field''' ‘a' Personal name,''' enter the editor’s name.  
+
| In the sub-field''' ‘a' Personal name,''' enter the editor’s name.
  
−
|-  
+
|-
−
| 10:35  
+
| 10:35
−
|You have to type your book or Serial editor’s name.  
+
|You have to type your book or Serial editor’s name.
  
−
|-  
+
|-
−
| 10:41  
+
| 10:41
−
|Remember to write the surname first followed by comma and then first name.  
+
|Remember to write the surname first followed by comma and then first name.
  
−
|-  
+
|-
−
| 10:48  
+
| 10:48
−
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9'''.  
+
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9'''.
  
−
|-  
+
|-
−
| 10:54  
+
| 10:54
−
|Go to '''942 ADDED ENTRY ELEMENTS (KOHA).'''  
+
|Go to '''942 ADDED ENTRY ELEMENTS (KOHA).'''
  
−
|-  
+
|-
−
| 11:00  
+
| 11:00
−
|Go to the sub-field''' ‘c’: Koha item type, '''and from the drop-down select ''' Serial.'''  
+
|Go to the sub-field''' ‘c’: Koha item type, '''and from the drop-down select ''' Serial.'''
  
−
|-  
+
|-
−
|11:09  
+
|11:09
−
| After filling in all the details click on''' Save '''at the left corner of the page.  
+
| After filling in all the details click on''' Save '''at the left corner of the page.
  
−
|-  
+
|-
−
|11:16  
+
|11:16
 
|A new page opens with the title I gave.  
 
|A new page opens with the title I gave.  
  
−
|-  
+
|-
−
|11:20  
+
|11:20
−
|On my interface, it says '''Items for Indian Journal of Microbiology.'''  
+
|On my interface, it says '''Items for Indian Journal of Microbiology.'''
  
−
|-  
+
|-
−
| 11:26  
+
| 11:26
−
| Next, for '''Add item,'''  
+
| Next, for '''Add item,'''
  
−
We are prompted to fill details like- '''Date acquired''', '''Source of acquisition''',  
+
We are prompted to fill details like- '''Date acquired''', '''Source of acquisition''',
  
−
|-  
+
|-
−
|11:38  
+
|11:38
−
|'''Cost, normal purchase price, '''  '''Barcode,''' '''Cost, replacement price etc.'''  
+
|'''Cost, normal purchase price, '''  '''Barcode,''' '''Cost, replacement price etc.'''
  
−
|-  
+
|-
−
|11:47  
+
|11:47
−
|I have filled in a few details as per my '''Library.'''  
+
|I have filled in a few details as per my '''Library.'''
  
−
|-  
+
|-
−
|11:51  
+
|11:51
−
|You may pause the video and fill the details as per your '''Library.'''  
+
|You may pause the video and fill the details as per your '''Library.'''
  
−
|-  
+
|-
−
|11:56  
+
|11:56
−
|Click inside the field for '''Date acquired '''to auto-select the date. However, note that the date is editable.  
+
|Click inside the field for '''Date acquired '''to auto-select the date. However, note that the date is editable.
  
−
|-  
+
|-
−
|12:06  
+
|12:06
−
|If you do not have information for a particular field, then leave it blank.  
+
|If you do not have information for a particular field, then leave it blank.
  
−
|-  
+
|-
−
| 12:12  
+
| 12:12
−
| Remember that by default. '''Koha''' fills in the details for- '''Permanent location,'''  
+
| Remember that by default. '''Koha''' fills in the details for- '''Permanent location,'''
  
−
|-  
+
|-
−
|12:20  
+
|12:20
−
|'''Current location''', '''Full call number''' and '''Koha item type'''.  
+
|'''Current location''', '''Full call number''' and '''Koha item type'''.
  
−
|-  
+
|-
−
|12:28  
+
|12:28
−
| Additionally, you may click on the buttons- '''Add & Duplicate''',  
+
| Additionally, you may click on the buttons- '''Add & Duplicate''',
  
−
|-  
+
|-
−
|12:34  
+
|12:34
−
|'''Add multiple copies of this item''' at the bottom of the page.  
+
|'''Add multiple copies of this item''' at the bottom of the page.
  
−
|-  
+
|-
−
| 12:39  
+
| 12:39
−
| After entering all the details, click on the tab '''Add item '''at the bottom of the page.  
+
| After entering all the details, click on the tab '''Add item '''at the bottom of the page.
  
−
|-  
+
|-
−
|12:46  
+
|12:46
−
|Another page opens with the entered details of the Journal:  
+
|Another page opens with the entered details of the Journal:
  
−
'''Items for Indian Journal of Microbiology'''.  
+
'''Items for Indian Journal of Microbiology'''.
  
−
|-  
+
|-
−
|12:54  
+
|12:54
−
| With this we have cataloged the record for Journal titled- '''Indian Journal of Microbiology by Kalia, V.C. '''  
+
| With this we have cataloged the record for Journal titled- '''Indian Journal of Microbiology by Kalia, V.C. '''
  
−
|-  
+
|-
−
|13:04  
+
|13:04
−
|for '''Biology section '''of the library with appropriate details.  
+
|for '''Biology section '''of the library with appropriate details.
  
−
|-  
+
|-
−
|13:09  
+
|13:09
−
|You may now '''log out''' from''' Koha.'''  
+
|You may now '''log out''' from''' Koha.'''
  
−
|-  
+
|-
−
|13:12  
+
|13:12
−
|Go to the top right corner of the '''Koha interface'''.  
+
|Go to the top right corner of the '''Koha interface'''.
  
−
|-  
+
|-
−
|13:16  
+
|13:16
−
|Click on''' Spoken Tutorial Library '''and select '''logout''' from the drop-down.  
+
|Click on''' Spoken Tutorial Library '''and select '''logout''' from the drop-down.
  
−
|-  
+
|-
−
|13:23  
+
|13:23
−
|And, this brings us to the end of this tutorial.  
+
|And, this brings us to the end of this tutorial.
  
−
|-  
+
|-
−
|13:27  
+
|13:27
−
|Let us summarize.  
+
|Let us summarize.
  
−
In this tutorial, we learnt how to catalog serial subscriptions.  
+
In this tutorial, we learnt how to catalog serial subscriptions.
  
−
|-  
+
|-
−
|13:36  
+
|13:36
−
|For assignment, catalog '''Journal of Molecular Biology'''.  
+
|For assignment, catalog '''Journal of Molecular Biology'''.
  
−
|-  
+
|-
−
|13:42  
+
|13:42
−
| The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.  
+
| The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.
  
−
|-  
+
|-
−
|13:49  
+
|13:49
−
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.  
+
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.
  
−
|-  
+
|-
−
|13:55  
+
|13:55
−
|For more details, please write to us.  
+
|For more details, please write to us.
  
−
|-  
+
|-
−
| 13:59  
+
| 13:59
−
|Please post your timed queries in this forum.  
+
|Please post your timed queries in this forum.
  
−
|-  
+
|-
−
|14:03  
+
|14:03
−
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.  
+
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.
  
−
|-  
+
|-
−
|14:10  
+
|14:10
−
|More information on this mission is available at this link.  
+
|More information on this mission is available at this link.
  
−
|-  
+
|-
−
|14:15  
+
|14:15
−
|This is Bella Tony from '''IIT Bombay, '''signing off. Thank you for joining.  
+
|This is Bella Tony from '''IIT Bombay, '''signing off. Thank you for joining.
  
 
|}
 
|}

Revision as of 18:14, 11 February 2019

Time narration
00:01 Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
00:07 In this tutorial, we will learn how to catalog Serial subscriptions.
00:14 To record this tutorial, I am using:

Ubuntu Linux OS 16.04 and

Koha version 16.05

00:27 To follow this tutorial, you should have knowledge of Library Science.
00:33 To practice this tutorial, you should have:

Koha installed on your system. And, you should also have Admin access in Koha.

00:44 If not, please refer to the Koha Spoken Tutorial series on this website.
00:50 Before we begin, let us understand-
00:53 what are Serials module?

Serials module is used for managing subscription of- Journals,

01:03 Magazines and Periodicals

that are published periodically.

01:10 In this demo, I am going to catalog a serial publication -

with the title- Indian Journal of Microbiology, Volume-57, Number- 1, Quarterly publication for the month of- Jan to March 2017

01:30 To do so, login with the Superlibrarian username and password.
01:36 On the Homepage, click on Cataloging.
01:41 Then click on +New record.

From the drop-down, select Serials.

01:49 A new page Add MARC record opens.
01:54 Let us proceed to fill in the details below.
01:58 Notice that there are a few mandatory fields on this page.
02:02 Interestingly, Koha auto-generates values for a few mandatory fields.
02:09 Among the range of tabs from 0 to 9, we will start with tab zero.
02:16 Click inside the field for 000, LEADER. By default, Koha shows this value.
02:26 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:35 Koha auto generates this value (20180821000559.0) for my machine.
02:40 You will see a different value on your interface.
02:44 I will skip the fields for 006 and 007.
02:50 When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,
02:57 Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d.
03:01 Next, go to the tab 022 ISSN.
03:06 Locate the two blank boxes adjacent to 022 question mark.
03:12 Note that when you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag 022 opens up.
03:24 Here, both the indicators are undefined.
03:28 Now, let us go back to the Koha interface.
03:32 So, I will skip the two blank boxes.
03:36 Next, locate the sub-field ‘a’ International Standard Serial Number.
03:43 Enter an 8 digit Journal ISSN (0046-8991).
03:48 However, you have to add the ISSN of the Journal that you have chosen to catalog.
03:55 I will skip the rest of the fields.
03:57 You may consider filling these fields as per the requirement of your library.
04:04 Next, go to the tab 040 CATALOGING SOURCE.

Locate the two blank boxes adjacent to 040 ?.

04:14 Here, both the indicators are undefined.
04:18 So, I will leave the two blank boxes as they are.
04:23 Go to sub-field c, Transcribing agency.
04:28 Type the name of the Institute/University or the Department here.
04:34 I will type IIT Bombay.
04:37 Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
04:44 In the sub-field ‘a’, Classification number enter 660.62
04:52 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
05:01 Then go to the tab 245 TITLE STATEMENT:.
05:07 Locate the two blank boxes adjacent to 245 ?.

As mentioned earlier, when you click on the ? (question mark),

05:17 the entire MARC 21 Bibliographic format for the respective tag opens up.
05:24 Let us again go back to the Koha interface.
05:28 Now, type 0 in the first blank box. Note that 0 is the indicator for No added Entry.
05:37 Type 0 in the 2nd blank box also.
05:41 2nd indicator represents a non-filling character.
05:46 I have entered 0 because under this TITLE: there is no non-filling character.
05:54 In the sub-field ‘a’, Title , type: Indian Journal of Microbiology.
06:01 You can type the title of your Journal here.
06:05 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
06:11 Locate the two blank boxes adjacent to 260?.
06:17 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
06:26 Now, I will fill the details for my book. You can type the details pertaining to your book.
06:34 In the sub-field ‘a’ Place of publication, distribution, etc., enter New Delhi.
06:42 In the sub-field ‘b’ Name of publisher, distributor, etc., enter Springer.
06:50 In the sub-field ‘c’ Date of publication, distribution, etc., enter 2017.
06:59 Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
07:07 Now, go to 300 PHYSICAL DESCRIPTION.
07:12 Locate the two blank boxes adjacent to 300 ?.
07:19 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
07:27 In the sub-field ‘a’ Extent, I will type 11 v.
07:33 Note that I am subscribing this journal from 11 v onward.
07:39 So, you will have to enter as per your journal.
07:43 Now, go to 310 CURRENT PUBLICATION FREQUENCY.
07:49 Locate the two blank boxes adjacent to 310?.
07:55 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
08:03 Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
08:12 In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
08:20 This is because my journal is a quarterly Serial.
08:24 If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.
08:31 Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
08:38 Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
08:44 Locate the two blank boxes adjacent to 650 ?.

Type 1 in the first blank box.

08:49 Note that 1 is the indicator for Primary (Level of subject).
08:57 Type 0 in the second blank box.
09:01 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
09:08 Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
09:16 Here, I will type subject heading as Microbiology.
09:21 You have to type a relevant subject heading for your Book or Serial.
09:27 In case more than one keyword has to be added, then as explained in an earlier tutorial, click on the small button: Repeat this Tag.
09:38 Duplicate of the tab 650 appears.
09:43 Go back to the top again and from the tabs 0 to 9, click on the tab 7.
09:50 On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
09:59 Locate the two blank boxes adjacent to 700 ?.

Type 1 in the first blank box.

10:09 Note that 1 is the indicator for Surname.
10:14 2nd indicator is undefined by MARC 21. So, I will leave it blank.
10:22 Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
10:30 In the sub-field ‘a' Personal name, enter the editor’s name.
10:35 You have to type your book or Serial editor’s name.
10:41 Remember to write the surname first followed by comma and then first name.
10:48 Lastly, from the tabs 0 to 9, click on the tab 9.
10:54 Go to 942 ADDED ENTRY ELEMENTS (KOHA).
11:00 Go to the sub-field ‘c’: Koha item type, and from the drop-down select Serial.
11:09 After filling in all the details click on Save at the left corner of the page.
11:16 A new page opens with the title I gave.
11:20 On my interface, it says Items for Indian Journal of Microbiology.
11:26 Next, for Add item,

We are prompted to fill details like- Date acquired, Source of acquisition,

11:38 Cost, normal purchase price, Barcode, Cost, replacement price etc.
11:47 I have filled in a few details as per my Library.
11:51 You may pause the video and fill the details as per your Library.
11:56 Click inside the field for Date acquired to auto-select the date. However, note that the date is editable.
12:06 If you do not have information for a particular field, then leave it blank.
12:12 Remember that by default. Koha fills in the details for- Permanent location,
12:20 Current location, Full call number and Koha item type.
12:28 Additionally, you may click on the buttons- Add & Duplicate,
12:34 Add multiple copies of this item at the bottom of the page.
12:39 After entering all the details, click on the tab Add item at the bottom of the page.
12:46 Another page opens with the entered details of the Journal:

Items for Indian Journal of Microbiology.

12:54 With this we have cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C.
13:04 for Biology section of the library with appropriate details.
13:09 You may now log out from Koha.
13:12 Go to the top right corner of the Koha interface.
13:16 Click on Spoken Tutorial Library and select logout from the drop-down.
13:23 And, this brings us to the end of this tutorial.
13:27 Let us summarize.

In this tutorial, we learnt how to catalog serial subscriptions.

13:36 For assignment, catalog Journal of Molecular Biology.
13:42 The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
13:49 The Spoken Tutorial Project Team conducts workshops and gives certificates.
13:55 For more details, please write to us.
13:59 Please post your timed queries in this forum.
14:03 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
14:10 More information on this mission is available at this link.
14:15 This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14

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