Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

 First tutorial in this series is Welcome to GNUKhata 

Learning Objectives

At the end of this tutorial, you will be able to:

• Install GNUKhata
• Run GNUKhata on your machines
• Register an organization for a financial year
• Set Preferences for the Organization

System Requirement

To record this tutorial, I am using

• Ubuntu 12.04 Operating System
• GNUKhata version 1.2
• Firefox version 17.0

System Requirements

• GNUKhata works well on all versions of Ubuntu
• Starting from 11.04 and above.
• It has also been tested on Debian Distro of GNU/Linux.

To open GNUKhata interface:

• We recommend Mozilla Firefox version 3.6 or above.
• GNUKhata runs smoothly on browsers like Chromium and Opera.

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It provides a solution for basic book keeping. It can be deployed by:

• Both Profit making organizations and
• Non-profit making organizations like NGOs.

For more information about GNUKhata, please visit our website http://gnukhata.org.

• So let us now see how to install GNUKhata on Linux machines.
• For this, you need to have the root admin access.

• Click on installer_1.2.tar.gz
• When download window pops up, choose Save file option and click OK

• When download window pops up, choose Save file option and click OK

Installation of GNUKhata

Right-click on the installer_1.2.tar.gz and select Extract here.

Installation of GNUKhata

Open terminal by pressing Ctrl+Alt+T and type following commands.

• Type the command sudo apt-get update
• Press Enter
• Give the root password if asked
• Press Enter

Now, go inside the installer_1.2 folder by typing cd installer_1.2

• Press Enter

• Once inside the installer_1.2 directory, execute the following command:

sudo chmod +x ./gkinstall.sh

• With this command, we are giving the executable permission
• Press Enter
• Give the root password if asked
• Press Enter

• Now, type sudo ./gkinstall.sh
• With sudo command, we are giving root user privilege.
• Press Enter
• This installation takes some time.

When the prompt returns without any error, type the command sudo startgk and hit Enter

http://localhost:8080

• To run GNUKhata on your machine, open the Firefox browser.
• Type http://localhost in the address bar.
• If you cannot run GNUKhata with this url, please type http://localhost:8080 and hit Enter

This is the Welcome screen of GNUKhata.

• Select Existing Organization
• Create New Organization

Here you see two buttons:

• The first one is Selecting Existing Organization
• And the second is Create New Organization

Click on Create New Organization button

• Since we have just installed GNUKhata, we will have to create a new organization.
• For this, click on Create New Organization button.

Four important options of GNUKhata appear on the screen:

• Organization Name.
• Organization Type.
• Financial Year From Date and
• To date

• Here, in the Organization Name field, let's type the name of a company.
• For example, Welcome

• Next, under Organization Type, we have two choices NGO and a Profit Making organization.
• Let me select NGO as my option.

• Now we have to specify From Date and To Date for the financial year.
• I will type 01-04-2011 for from date
• To date appears automatically

Now, press the Next button.

Point to Welcome and Financial Year

The name of the organization and the financial year period appears at the top.

• Information pertaining to the organization has to be filled here.
• For now, I will choose not to fill any of these details, as they are optional.

If you choose to fill details here, then click the Save button before proceeding.

However, since we are not entering any details, let's press the Skip button.

• Note, we have to wait for some time, because the database is being created.
• This is a one-time process while creating a new organization.

Point to two checkboxes:

• Projectwise Accounting
• Manual Account Codes

• On the next webpage, you have to choose the Preferences for your organisation.

There are two checkboxes here:

• Check Projectwise Accounting
• Manual Account Codes

If you want project wise accounting, then check the Projectwise Accounting box.

• Note what happens when this checkbox is checked.
• Two new textboxes appear below

• We have to type the name of the project in the first textbox.
• So, let's type spoken tutorial.

• Enter the sanctioned amount for that project, in the next textbox.
• Let's enter 800 as the sanctioned amount.

• To add more than one project name, click Add More Projects option.
• I won't do it now since it will be a repetitive task.

.

• Next checkbox is for Manual Account codes.

If you check this check-box:

• The account code will be auto-generated while creating accounts.
• You can optionally give account codes manually while creating accounts.

• Many organizations or individuals choose to maintain the account code manually
• So I will check this checkbox.

• After stating your preference, press Save button.
• A message will be displayed at the top - Your preferences have been saved.

After adding the preferences, we can create new accounts.

At this point if you want to quit GNUKhata, you can press the Quit button. For now I will click on Quit button.

• You are directed to the Welcome Screen of GNUKhata
• Click on Select Existing Organization button
• You will notice the created organization appeared in the list.

• To stop GNUkhata, switch to the terminal, type sudo stopgk and press enter.
• Give root password if asked

Summary

So in this tutorial we have learnt :

• To install GNUKhata

To create:

• New organization
• Set preferences

Assignment

• Create new organization Free Accounting Foundation
• Set Preferences
  • Select Projectwise Accounting and type in first textbox Spoken Tutorial and for sanctioned amount type 800
  • Select Manual Account Code
  • Click on Save button

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
• Thank you for watching.