Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

Learning Objectives

At the end of this tutorial, you will be able to:

• Install GNUKhata on your local machine
• Use GNUKhata software
• Explore the interface of GNUKhata
• Explore features of GNUKhata

System Requirements

• Ubuntu 12.04 Operating System
• GNUKhata works well on all versions of Ubuntu
• Starting from 11.04 and above.
• It has also been tested on Debian Distro of GNU/Linux.

To open GNUKhata interface, we use:

• It is recommended that users use Mozilla Firefox version 3.6 or above.
• GNUKhata can also run smoothly on other browsers like Chromium and Opera.

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It can be deployed by:

• Both profit making and Non-profit making organisations
• NGOs.

It provides a Free and Open Source(FOSS) solution for basic book keeping.

It provides a free and open source solution for basic book keeping. It includes all reports needed by accountants such as:

• Ledgers
• Trial Balance
• Balance Sheet

• This project was initiated by Mr. Krishnakant Mane from IIT-Bombay

• He is the Team Leader of this Project.

• Here Free means not just free of cost
• It is the freedom to modify the software
• Re-distribute several copies of it.

Please read the GNU General Public License(GPL) version 3 under which GNUKhata is released.

GNUKhata supports a wide range of economic activity applications including:

• Factories,
• Farm-based productions,
• Sales accounting &

Very soon will support Inventory.

• Soon to be available in various Indian languages,
• This is Linux based software
• Will soon be available for Windows.

It will serve as a tool for remote banking

For more information about GNUKhata, please visit our website http://gnukhata.org.

• It is light weight
• Robust
• Modular
• Simple to use by the end user.

• It can be used on wide variety of data categories
• It scales up with large volumes of data
• Perfect for both small scale and large scale organisation.

You can:

• Create accounts
• Add transactions
• View reports.

• Unique feature like Extended Trial Balance has been included.
• Stands out to be a class apart from the other existing accounting software.

• This software is also compatible with a screen reader Orca
• Orca is of immense help, for the visually impaired.

GNUKhata Demo

Let us see the demo of all the features available in GNUKhata.

• This is the Main screen of GNUKhata.

On the top you can see:

• Organization name
• Dates for the financial year.

• There are various menus listed one next to each other.
• Let us quickly go through each of them.

Under Master menu, you can see options like :

• Account Creation/Find/Edit
• Edit Organisation details
• Add More Projects
• Bank Reconciliation.

In account creation, you have twelve group names.

You can choose an appropriate Group.

• You can choose the respective Sub-group.

• You can enter the new account in account name field and
• Opening balance in the box labeled Opening balance.

Here, you can edit the organisation details.

• For a large organisation, GNUKhata provides an option for maintaining accounts Projectwise.

• You can add one or more projects and view the reports projectwise.

A Bank reconciliation is a process which:

• Explains the difference between the bank balance
• It is shown in an organization's bank statement as supplied by the bank,
• The corresponding amount is shown in the organization's own accounting records at a particular point in time.

In Bank Reconciliation, you can reconcile transactions at frequent intervals.

• Under Transaction option, we have 10 different transactions
• We can add, edit or delete the transaction under this menu.

Under Reports we can view financial reports in the form of:

• Ledger
• Trial Balance
• Project Statement
• Cash flow
• Balance Sheet

• Profit and Loss account, in case of a Profit Making
• For NGO, we will have Income and Expenditure report instead of Profit and Loss.

You can view the Ledger with or without narration by:

• Selecting an account name
• Entering the date range
• These dates must fall in between the start and end of financial year.
• You can view ledger even for individual projects.

Under Trial Balance, you can select one amongst the three Trial Balances i.e

• Net Trial Balance
• Gross Trial Balance
• Extended Trial Balance

• Let us see the Extended Trial Balance and click on View.
• Similarly, we can select Gross and Extended Trial Balance.
• Extended Trial Balance is one of the unique additions in GNUKhata.

• In Project Statement, you have:
• cash inflow
• outflow for individual projects.

You can view Balance Sheet for the selected period within the financial year in two formats. i.e

• Conventional Balance Sheet(horizontal balance sheet)
• Sources and application of funds(vertical balance sheet)

In Profit and Loss account you will be able to see:

• The report for Profit and Loss account
• For a period within the financial year of an Profit Making.
• For a NGO organisation, this report will be Income and Expenditure.

In Administration menu you can:

• Create a new user
• Even change the password of that existing user.

Under Help menu:

• You can see list of Shortcut keys for all the activities.
• You can see list of authors in the Authors option,
• The full license text in License option.
• The Manual option will have the complete manual which is under construction.

• So let us now see how to install GNUKhata on Linux machines.
• For this, download the latest version of GNUKhata from http://www.gnukhata.org/public

Installation of GNUKhata

• The installer is named GNUKhata-installer_1.1.tar.gz
• Right click on the installer and select Extract here.
• Open a terminal by pressing Ctrl+Alt+T

Type the command sudo apt-get update

Now, through the terminal, go inside the installer folder by typing cd installer_1.1

Once inside the installer directory, execute the following two commands:

• chmod +x ./gkinstall.sh
• With this command, we are giving the executable permission
• sudo ./gkinstall.sh
• With sudo command, we are giving root user privilege.
• This installation takes some time.

When the prompt returns without any error:

• Type the command sudo startgk

To run GNUKhata on your machine:

• Open the Firefox browser.
• Type http://localhost in the address bar.
• You will be able to run GNUKhata.
• If you cannot run GNUKhata with this url, please type http://localhost:8080

To stop GNUkhata, type on the terminal sudo stopgk

So in this tutorial we have seen:

• How GNUKhata can be used for Accounting purposes.
• We have also seen how to install GNUKhata.

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial.
• In the upcoming tutorials, we shall learn more about GNUKhata.
• Thank you for watching.
• This is Trupti signing off, Good Bye.