Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English-timed"
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Revision as of 14:15, 26 September 2018
| Time | narration |
| 00:01 | Welcome to the Spoken Tutorial on How to catalog Serial subscriptions. |
| 00:07 | In this tutorial we will learn:
How to catalog Serial subscriptions. |
| 00:14 | To record this tutorial, I am using
Ubuntu Linux OS 16.04 Koha version 16.05 |
| 00:27 | To follow this tutorial, you should have knowledge of Library Science. |
| 00:33 | To practice this tutorial,
You should have Koha in stalled on your system. You should also have Admin access in Koha. |
| 00:44 | If not, please refer to the Koha Spoken Tutorial series on this website. |
| 00:50 | Before we begin, let us understand- |
| 00:53 | What are Serials module?
Serials module is used for managing subscription of- Journals, |
| 01:03 | Magazines and
Periodicals that are published periodically. |
| 01:10 | In this demo, I am going to catalog a serial publication -
With the title- Indian Journal of Microbiology Volume-57 Number- 1 Quarterly publication for the month of- Jan to March 2017 |
| 01:30 | To do so, login with the Superlibrarian username and password. |
| 01:36 | On the Homepage click on Cataloging. |
| 01:41 | Then click on +New record
From the drop-down, select Serials. |
| 01:49 | A new page Add MARC record opens. |
| 01:54 | Let us proceed to fill in the details below. |
| 01:58 | Notice that there are a few mandatory fields on this page. |
| 02:02 | Interestingly, Koha auto-generates values for a few mandatory fields. |
| 02:09 | Among the range of tabs from 0 to 9, we will start with tab zero. |
| 02:16 | Click inside the field for 000, LEADER. By default Koha shows this value. |
| 02:26 | Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. |
| 02:35 | Koha auto generates this value (20180821000559.0) for my machine. |
| 02:40 | You will see a different value on your interface. |
| 02:44 | I will skip the fields for 006 and 007. |
| 02:50 | When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked, |
| 02:57 | Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d |
| 03:01 | Next, go to the tab 022 ISSN |
| 03:06 | Locate the two blank boxes adjacent to 022 question mark |
| 03:12 | Note that:
When you click on the ? (question mark) then- the entire MARC 21 Bibliographic format for the respective tag 022 opens up. |
| 03:24 | Here, both the indicators are undefined. |
| 03:28 | Now, let us go back to the Koha interface |
| 03:32 | So, I will skip the two blank boxes. |
| 03:36 | Next, locate the sub-field ‘a’ International Standard Serial Number. |
| 03:43 | Enter an 8 digit Journal ISSN (0046-8991) |
| 03:48 | However, you have to add the ISSN of the Journal that you have chosen to catalog. |
| 03:55 | I will skip the rest of the fields. |
| 03:57 | You may consider filling these fields as per the requirement of your library. |
| 04:04 | Next, go to the tab 040 CATALOGING SOURCE.
Locate the two blank boxes adjacent to 040 ? |
| 04:14 | Here, both the indicators are undefined. |
| 04:18 | So, I will leave the two blank boxes as they are. |
| 04:23 | Go to sub-field c, Transcribing agency |
| 04:28 | Type the name of the Institute/University or the Department here. |
| 04:34 | I will type IIT Bombay. |
| 04:37 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
| 04:46 | Then go to the tab 245 TITLE STATEMENT: |
| 04:52 | Locate the two blank boxes adjacent to 245 ?
As mentioned earlier when you click on the ? (question mark) |
| 05:02 | the entire MARC 21 Bibliographic format for the respective tag opens up. |
| 05:09 | Let us again go back to the Koha interface. |
| 05:13 | Now, type 0 in the first blank box. Note that: 0 is the indicator for No added Entry. |
| 05:22 | Type 0 in the 2nd blank box also. |
| 05:26 | 2nd indicator represents a non-filling character. |
| 05:31 | I have entered 0, because under this TITLE: there is no non-filling character. |
| 05:39 | In the subfield ‘a’ Title type: Indian Journal of Microbiology. |
| 05:46 | You can type the title of your Journal here. |
| 05:50 | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
| 05:56 | Locate the two blank boxes adjacent to 260? |
| 06:02 | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
| 06:11 | Now, I will fill the details for my book. You can type the details pertaining to your book. |
| 06:18 | In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi. |
| 06:27 | In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer. |
| 06:35 | In the subfield ‘c’ Date of publication, distribution, etc, enter 2017. |
| 06:44 | Now, go back to the top again and from the tabs 0 to 9, click on tab 3. |
| 06:52 | Now, go to 300 PHYSICAL DESCRIPTION. |
| 06:57 | Locate, the two blank boxes adjacent to 300 ? |
| 07:04 | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
| 07:12 | In the subfield ‘a’ Extent- I will type 11 v. |
| 07:18 | Note that, I am subscribing this journal from 11 v onwards. |
| 07:24 | So you will have to enter as per your journal. |
| 07:28 | Now, go to 310 CURRENT PUBLICATION FREQUENCY. |
| 07:34 | Locate, the two blank boxes adjacent to 310? |
| 07:40 | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
| 07:48 | Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields. |
| 07:57 | In the sub-field ‘a’ Current publication frequency, I will type Quarterly. |
| 08:05 | This is because my journal is a quarterly Serial. |
| 08:09 | If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly. |
| 08:16 | Next, go back to the top again and from the tabs 0 to 9, click on the tab 6. |
| 08:23 | Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM. |
| 08:29 | Locate the two blank boxes adjacent to 650 ?
Type 1 in the first blank box. |
| 08:36 | Note that: 1 is the indicator for Primary (Level of subject). |
| 08:42 | Type 0 in the second blank box. |
| 08:46 | Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
| 08:53 | Next comes the sub-field ‘a’ Topical term or geographic name as entry element. |
| 09:01 | Here, I will type subject heading as Microbiology. |
| 09:06 | You have to type a relevant, subject heading for your Book or Serial. |
| 09:12 | In case, more than one keyword has to be added: |
| 09:16 | Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag. |
| 09:23 | Duplicate of the tab 650 appears. |
| 09:27 | go back to the top again and from the tabs 0 to 9, click on the tab 7. |
| 09:35 | On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME. |
| 09:44 | Locate the two blank boxes adjacent to 700 ?
Type 1 in the first blank box. |
| 09:54 | Note that: 1 is the indicator for Surname. |
| 09:58 | 2nd indicator is undefined by MARC 21, so I will leave it blank. |
| 10:07 | Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields. |
| 10:15 | In the sub-field ‘a' Personal name- enter the Editor’s name.
Kalia, V.C. |
| 10:20 | You have to type your book or Serial editor’s name. |
| 10:26 | Remember to write the surname first followed by comma and then first name. |
| 10:33 | Lastly, from the tabs 0 to 9, click on the tab 9 |
| 10:39 | Go to 942 ADDED ENTRY ELEMENTS (KOHA). |
| 10:45 | Go to sub-field ‘c’: Koha item type, and from the drop down select Serial. |
| 10:54 | After filling all the details click on Save at the left corner of the page. |
| 11:01 | A new page opens with the title I gave. |
| 11:05 | On my interface it says Items for Indian Journal of Microbiology. |
| 11:10 | Next, for Add item-
We are prompted to fill details like- Date acquired Source of acquisition |
| 11:22 | Cost, normal purchase price,
Barcode, Cost, replacement price etc. |
| 11:31 | I have filled in a few details as per my Library. |
| 11:36 | You may pause the video and fill the details as per your Library. |
| 11:41 | Click inside the field for Date acquired to auto-select the date. However, note that the date is editable. |
| 11:51 | If you do not have information for a particular field, then leave it blank. |
| 11:57 | Remember that- by default Koha fills in the details for-
Permanent location |
| 12:05 | Current location
Full call number and Koha item type |
| 12:13 | Additionally, you may click on the buttons-
Add & Duplicate |
| 12:19 | Add multiple copies of this item at the bottom of the page. |
| 12:24 | After entering all the details, click on the tab Add item at the bottom of the page. |
| 12:31 | Another page opens with the entered details of the Journal:
Items for Indian Journal of Microbiology |
| 12:39 | With this we have Cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C |
| 12:49 | For Biology section of the library with appropriate details. |
| 12:54 | You may now log out from Koha. |
| 12:57 | Go to the top right corner of the Koha interface. |
| 13:01 | Click on Spoken Tutorial Library and select logout from the drop-down. |
| 13:08 | And this brings us to the end of this tutorial. |
| 13:12 | Let us summarize
In this tutorial we learnt: How to catalog serial subscriptions |
| 13:21 | For assignment:
Catalog- Journal of Molecular Biology |
| 13:27 | The video at the following link summarizes the Spoken Tutorial project.Please download and watch it. |
| 13:34 | The Spoken Tutorial Project Team conducts workshops and gives certificates. |
| 13:40 | For more details, please write to us. |
| 13:44 | Please post your timed queries in this forum. |
| 13:48 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. |
| 13:55 | More information on this mission is available at this link. |
| 14:00 | This is Bella Tony from IIT Bombay signing off.Thank you for joining. |
