Difference between revisions of "Aakash-Business-Tool/C2/Overview-of-Aakash-Business-Tool/English"

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'''Title of script''' : '''Overview of ABT'''
+
'''Title of script''': '''Overview of Aakash Business Tool'''
  
 +
'''Author: Trupti Rajesh Kini'''
  
−
'''Author: ''' Trupti Rajesh Kini
+
'''Keywords: video tutorial, Accounting software, Free and open source software, SD card, NGO & Profit making, Proxy Settings, abt.img, ABT.apk'''
  
  
−
'''Keywords''': Applications, Features, Installation, ABT, Accounting, free and open source software, SD card, NGO, Profit making, Proxy, abt.img, ABT.apk
 
  
 +
{| style="border-spacing:0;"
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Visual Clue           
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Narration
  
−
{|border=1
+
|-
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| <center>'''Visual Cue'''</center>
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| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 1&nbsp;&nbsp;&nbsp;
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| <center>'''Narration'''</center>
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| style="border:0.05pt solid #000000;padding:0.185cm;"| Hello and welcome to this series of '''spoken tutorials '''on '''Aakash Business Tool''' i.e. '''ABT'''&nbsp;&nbsp;&nbsp;
  
 
|-
 
|-
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| Slide 1
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| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 2
−
| Hello and welcome to this series of spoken tutorials on '''Aakash Business Tool ''' i.e. '''ABT'''
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| style="border:0.05pt solid #000000;padding:0.185cm;"| This tutorial will give you an introduction to '''ABT.'''&nbsp;&nbsp;&nbsp;
 +
 
 +
We will familiarise ourselves with the applications & features of '''ABT'''.
 +
&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;
 +
 
 +
We will also learn how to install '''ABT '''on an '''Aakash''' tablet.
  
 
|-
 
|-
−
| Slide 2
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| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 3
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| To record this tutorial, I am using,
 +
'''ABT''' version 1.0.
 +
'''Aakash''' Tablet with '''Android '''version 4.2 i.e '''Jelly Bean.'''
  
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Learning Objectives
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|-
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| This tutorial will give you  an introduction to '''ABT'''.
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| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 4
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT '''can be used on any '''rooted''' tablet of your choice.
 +
To install '''ABT''' on a '''rooted '''tablet, you will require a working Internet connection &
  
−
We will also see
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'''400MB''' of free space on internal/external '''SD-card.'''
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* some applications of '''ABT'''  
+
−
* some features of''' ABT.'''
+
  
−
And learn how to install '''ABT''' on an Android tablet.
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 5
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| For more information visit the following links,
 +
 
 +
'''https://github.com/androportal/ABT'''
 +
 
 +
'''http://docs.aakashlabs.org/abt'''
  
 
|-
 
|-
−
| Slide 3
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 6
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| To learn '''ABT,''' you must be familiar with the concepts of book keeping.
  
−
System Requirements
+
|-
−
| To record this tutorial, I am using
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 7
  
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* '''ABT''' 1.0  
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What is '''ABT'''?
−
* '''Android''' 4.2 i.e Jelly Bean and
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT''' is an accounting tool, which runs on '''Android''' OS.
−
* Aakash Tablet
+
  
−
You can use any '''Rooted Tablet''' of your choice.
+
It is intended for accountants and accounts-students.
  
−
To install ABT on your tablet, you will require
+
It is a Free and Open Source Software, licensed under '''GNU - GPL''' version 3.
−
* a working Internet connection and
+
−
* 400MB of free space on internal/external SD-card
+
  
 
|-
 
|-
−
| Slide 4
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 8
−
| For more information on '''Aakash Business Tool''', please visit the following links,
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT''' can be used by an '''NGO '''as well as a '''Profit making''' organization.
  
−
[https://github.com/androportal/ABT https://github.com/androportal/ABT]
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 9
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, let us look at some of the features of '''ABT.'''
  
−
[http://aakashlabs.org/docs/abt/index.html http://aakashlabs.org/docs/abt/index.html]
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| First, let see how to maintain Organizations.
  
 
|-
 
|-
−
|Slide 5
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| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00"> So, on the first page, we can see 2 buttons at the top,
  
−
Prerequisites
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<span style="background:#FFFF00">Create new organization and
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| To learn '''ABT''', you must be familiar with the principles of book keeping.
+
 
 +
<span style="background:#FFFF00">Select existing organization
 +
 
 +
<span style="background:#FFFF00">Now, on the next page, we have to fill organization details.
 +
 
 +
<span style="background:#FFFF00">Fill the organization details if required or tap on Skip button. </span>
  
 
|-
 
|-
−
| Slide 6
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| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, lets see a small clip about-
  
−
What is '''ABT?'''
+
'''User authentication and its role in an organization'''
−
| What is '''ABT'''?
+
−
*'''ABT''' is a portable accounting tool, which runs on '''Android'''.
+
  
−
*It is intended for accountants and accounts-students.
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Now, we will select role as admin
  
−
*It is free and open source software, licensed under '''GNU GPL v3'''.
+
<span style="background:#FFFF00">And login with our username and password.
 +
 
 +
<span style="background:#FFFF00">We can now view the login,logout and total time of manager and operator.</span>
  
 
|-
 
|-
−
|Slide 7
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| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Next, lets have a look at how to maintain books of accounts.
  
−
Who can use '''ABT?'''
+
|-
−
| It can be used by an '''NGO''' as well as by a '''Profit making''' organization.  
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> This is Create Account page.
 +
 
 +
<span style="background:#FFFF00">An organization can have any number of accounts.
 +
 
 +
<span style="background:#FFFF00">Every account falls under a Group and optionally a Sub-Group.
 +
 
 +
<span style="background:#FFFF00">A prompt box appears which asks whether we want to:
 +
 
 +
<span style="background:#FFFF00">Edit Account Or
 +
 
 +
<span style="background:#FFFF00">Delete Account
 +
 
 +
<span style="background:#FFFF00">Only Account name and Opening balance are editable. </span>
  
 
|-
 
|-
−
| Features of '''ABT'''
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Using '''ABT''', we can record, clone, and edit transactions.
  
−
Slide 8
+
|-
−
| Now let us look at some of the features of '''ABT'''.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
<span style="background:#FFFF00"> Here, on this page we can record transactions in ABT.  
  
−
The first features are Maintaining Organizations and User authentications
+
<span style="background:#FFFF00">Select the type of transaction from the dropdown list of Voucher type.
 +
 
 +
<span style="background:#FFFF00">After filling necessary data, save the details.
 +
 
 +
<span style="background:#FFFF00">Now, here we will learn multiple entries in a transaction
 +
 
 +
<span style="background:#FFFF00">To add a new row, tap on plus button </span>
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Here are small clips from the '''ABT''' series, on these features.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| We can also record transactions under a project.
  
 
|-
 
|-
−
| Point to slide 9
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
−
| The next feature is Maintaining books of accounts
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Here we can add project names.
 +
 
 +
<span style="background:#FFFF00">Let's us add ABT and tap on Add Project button.
 +
 
 +
<span style="background:#FFFF00">Tap on Preferences option.
 +
 
 +
<span style="background:#FFFF00">In Preferences, we can see
 +
 
 +
<span style="background:#FFFF00">Edit/Delete organisation and
 +
 
 +
<span style="background:#FFFF00">Add/Edit/Delete project options </span>
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Here is a glimpse of that.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| We can view various types of reports in '''ABT''', such as,
 +
*'''Ledger,'''
 +
*'''Trial Balance'''
 +
*'''Cash Flow,'''
 +
*'''Cash Book,'''
 +
*'''Project Statement,'''
 +
*'''Balance Sheet'''
 +
*'''Profit & Loss Account'''
  
 
|-
 
|-
−
| Point to slide 10
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|
−
| User is allowed to change the default credit/debit settings, by prefixing a negative sign during account creation.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Let us have a look at '''Bank Reconciliation'''.
  
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|  <span style="background:#FFFF00"> Tap on Clearance Date field to enter the clearance date of voucher.
 +
 +
<span style="background:#FFFF00">We can give Memo as a statement while clearing transaction.
 +
 +
<span style="background:#FFFF00">Let us give Memo as cleared.
 +
 +
<span style="background:#FFFF00">Total Debit & Total Credit amounts are present at the end of the table.
 +
 +
<span style="background:#FFFF00">Bank Reconciliation Statement is located at the bottom of the table. </span>
  
 
|-
 
|-
−
| Point to slide 11
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|
−
| The next feature is Record, clone, and edit transactions.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| We can even export a report to '''PDF''' as well as '''CSV ''' formats using '''ABT'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Let us look at a small clip of that feature.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Tap on Export as pdf option.
 +
 
 +
<span style="background:#FFFF00">A new window appears.
 +
 
 +
<span style="background:#FFFF00">You can secure your file by giving it a password.
 +
 
 +
<span style="background:#FFFF00">And then tap on Set password and save file button. </span>
  
 
|-
 
|-
−
| Point to slide 12
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the video
−
| Using '''ABT''', one can record transactions under a project.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Using '''ABT''', we can export an organization's data from one '''rooted''' tablet to another.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Here is demo of how one can do that.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00"> Tap on Import organization.
 +
 
 +
<span style="background:#FFFF00">It will show all available exported organizations and financial years to be imported. </span>
  
 
|-
 
|-
−
| Point to slide 13
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|
−
| We generate reports such as,
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Another useful feature is '''Rollover'''
  
−
'''Ledger, '''
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00">  Here in financial year we will see 2 financial year periods:
  
−
'''Trial Balance(Net, Gross,Extended), '''
+
<span style="background:#FFFF00">The period for which we created the organization and
  
−
'''Cash Flow, '''
+
<span style="background:#FFFF00">The period after rollover </span>
  
−
'''Cash Book, '''
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| The next feature is remote access to the '''ABT''' server.
  
−
'''Project Statement, '''
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Change server location, prompts a dialog to enter remote server IP address. </span>
  
−
'''Balance Sheet(Conventional or Sources of application and funds),'''
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Empty Slide
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| So, these are the glimpses of what you will learn through the '''ABT''' series of '''Spoken Tutorials'''.
  
−
'''Profit & Loss Account'''
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 21
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, let's learn how to install '''ABT''' on an '''Aakash''' tablet.
  
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to the '''Aakash''' Tablet.
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| We need a working internet connection to download files onto the tablet.
  
 
|-
 
|-
−
| Point to slide 14
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the '''proxy '''settings configuration
−
| Then we come to '''Bank Reconciliation'''.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| If you work behind a proxy server, ensure that,
  
 +
You bypass '''localhost '''under '''proxy''' settings.
 +
 +
You can skip this step if you have a direct Internet connection.
 +
 +
I am behind a proxy.
 +
 +
So, let us learn to configure the proxy settings now.
  
 
|-
 
|-
−
| Point to slide 15
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Settings->WiFi'''
−
| The Next feature is Remote access to '''ABT '''server.
+
 
 +
Switch on the '''WiFi'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| You can find this option under '''Settings '''and '''WiFi.'''
 +
 
 +
Ensure that '''WIFI '''is turned '''ON'''.
 +
 
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Long press on '''spoken_static.'''
 +
 
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Long press on the '''WIFI '''network that you want to connect to.
 +
 
 +
I will choose '''spoken_static.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Modify network.'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|We have a tutorial on that, too.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Then, choose '''Modify network'''.
  
 
|-
 
|-
−
| Point to slide 16
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Type the password.
−
| We can Export reports in '''PDF/CSV''' format
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Enter the password for the selected '''WIFI''' network.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Check '''Show Advanced Options''' checkbox.
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Let's go and have a look at that.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Check '''Show Advanced Options''' checkbox.
  
 
|-
 
|-
−
| Point to slide 17
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Lets select '''Proxy settings '''as '''manual.'''
−
| Import/Export organization data to another tablet.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Choose '''Proxy settings '''as '''manual'''.
  
 +
Fill all the required details.
  
 
|-
 
|-
−
| Point to slide 18
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Type '''127.0.0.1 '''
−
| Next, '''Rollover'''
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Add an entry for '''127.0.0.1 '''to bypass the '''localhost.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Switch to the tab where this tutorial is and play it for 5-6 secs.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Save.'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|This is quite a useful feature.  Let's take a look at that.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| And finally '''save''' the details.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open web browser on '''Aakash'''.
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|So, these are the glimpses of what you will learn through the '''ABT''' series of '''Spoken Tutorials.'''
+
 
 +
Slide 22
 +
 
 +
 
 +
 
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, open the web browser on your tablet.
 +
 
 +
We have to type this URL in the address bar
 +
 
 +
[http://aakashlabs.org/ac/iitb/ http://aakashlabs.org/ac/iitb/].'''
  
 
|-
 
|-
−
|  
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to the browser
−
| Now let's learn how to install '''ABT''' on a tablet PC.
+
 
 +
Tap on '''Go'''.
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
 
 +
We will download apk file from this webpage.
  
 
|-
 
|-
−
| '''Settings -> WiFi -> Advance Options'''
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Scroll down.
−
| If you work behind a '''proxy server''', then ensure that you bypass '''proxy''' settings.
+
Tap on '''Download.'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"|
 +
 
 +
Search for '''Aakash Business Tool '''and tap on '''Download'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|Go to '''Settings -> WiFi -> Advance Options'''
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|To do so, go to  
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| It will download '''ABT.'''apk file to Download folder of internal '''SD card.'''
−
'''Settings -> WiFi -> Advanced Options'''
+
−
Fill the details.
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to '''File Manager->SD Card->Download'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Also, add an additional entry of '''127.0.0.1''' to bypass '''localhost'''.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to that location.
  
−
Skip this step for direct Internet connection.
+
'''File Manager->SD Card->Download'''
  
 
|-
 
|-
−
| Point to web browser
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''apk file
−
| Open the browser on your tablet and visit this link:
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| To install, tap on the '''ABT''' apk file which we downloaded.
  
−
[http://aakashlabs.org/ac/iitb/ http://aakashlabs.org/ac/iitb/]
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Package Installer.'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| It will pop-up two options:
  
−
Search for '''''Aakash Business Tool''''' & tap on '''Download'''.
+
1.'''Package Installer '''and
  
 +
2.'''Verify and Install'''.
 +
 +
Tap on '''Package Installer.'''
  
 
|-
 
|-
−
| Point to '''sdcard''' location
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Just once.'''
−
|  
+
−
Now, from the downloads move the apk file to '''sdcard'''.
+
  
−
Install the apk file.
+
Tap on '''Install.'''
  
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Select '''Just once'''.
 +
 +
Tap on '''Install'''.
 +
 +
It will install the apk on your tablet.
 +
 +
The installation process will take some time.
  
 
|-
 
|-
−
| Point to '''ABT''' application
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the '''ABT '''icon.
−
|  
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Once it is done, the '''ABT''' icon will be available on the Applications menu.
−
Now, open the '''ABT''' application.
+
 
 +
Now the Front End of the '''ABT''' is installed with the help of '''ABT''''s apk.
 +
 
 +
Next lets install the Back End of '''ABT.'''
  
 
|-
 
|-
−
| Point to the prompt
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|  
−
| It will give a prompt that,
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| There are two methods to install '''ABT''''s Back End.
−
'''File system does not exist!
+
−
Do you want to download and install?'''
+
  
−
Tap on '''Yes'''.
+
'''Recommended '''Method and '''Manual '''Method.
  
 
|-
 
|-
−
| Point to progress bar
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the prompt &nbsp;for superuser permission
−
| It will download '''abt.tar.gz''' in the '''/mnt/sdcard''' location.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| If in case the application asks for superuser permission, say '''GRANT'''.
  
 
|-
 
|-
−
| Point to extraction
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 23
−
| After downloading the file, it will automatically extract abt.tar.gz.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| First we will learn the '''recommended '''method of installation.
  
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open '''ABT '''application.
 +
 +
Point to the prompt,
 +
 +
'''File system does not exist!'''
 +
 +
'''Do you want to download and install?'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| When we open '''ABT''' for the first time it will prompt,
 +
 +
'''File system does not exist! Do you want to download and install?'''
  
 
|-
 
|-
−
| Point to the prompt
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Yes.'''
−
| It will say,
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Yes.'''
−
'''File system not mounted, device requires a reboot'''
+
  
−
Tap on '''Reboot'''.
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the downloading file '''abt.tar.gz'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| This will download '''abt.tar.gz''' file in your internal memory.
  
−
This was the recommended method of installation.
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the extraction of '''abt.tar.gz'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| After downloading the file, it will automatically extract '''abt.tar.gz''' file.
  
 
|-
 
|-
−
| Manual Installation
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the prompt,
  
−
Point to web browser
+
'''File system is not mounted, device requires a reboot.'''
−
| Visit '''http://aakashlabs.org/ac/iitb/''' from your web browser.
+
  
−
Search for '''Aakash Business Tool '''and tap on '''Download '''to download the APK.  
+
Tap on '''Reboot.'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| After extraction, it will again prompt.
  
−
Download a compressed image file from
+
'''File system is not mounted, device requires a reboot.'''
  
−
'''http://www.it.iitb.ac.in/AakashApps/repo/abt.tar.gz
+
Now tap on '''Reboot''', to reboot the tablet.
−
'''
+
  
 
|-
 
|-
−
| Point to extracted image file
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''icon
−
| Extract image file.  
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| After reboot, tap on '''ABT '''icon.
  
−
Image file name will be '''abt.img'''.
+
You can see the information about ABT.
 +
 
 +
'''ABT '''is now ready to use.
  
 
|-
 
|-
−
| Point to sd card
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 24
−
| Copy '''abt.img''' and '''ABT.apk''' to '''sdcard'''(internal or external) of
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now lets learn how to install '''ABT''' manually.
  
−
'your tablet.
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open browser
  
−
Using a file browser, install '''ABT''' by clicking on '''ABT.apk''' file.
+
Tap on '''Go.'''
  
−
When prompted, say '''Yes'''.
+
'''Slide 25 for URL'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Once we have installed '''ABT''' apk,
 +
 
 +
Open web browser.
 +
 
 +
Type this link in the address bar '''http://www.it.iitb.ac.in/AakashApps/repo/abt.tar.gz'''
  
 
|-
 
|-
−
| Point to reboot option
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to '''File Manager->SD Card->Download'''
−
| Reboot the device
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''abt.tar.gz '''will get downloaded to '''Download''' folder of internal '''SDcard'''.
 +
 
 +
Go to '''File Manager->SD Card->Download.'''
  
 
|-
 
|-
−
| Point to '''ABT '''application
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Copy or move '''abt.tar.gz '''to root folder of internal '''SD Card.'''
−
| '''ABT''' application is now ready for use.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now copy or move this '''abt.tar.gz ''' to the root folder of internal &nbsp;'''SDcard.'''
  
 
|-
 
|-
−
|  
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open '''ABT''' application.
−
|In the subsequent tutorials of '''ABT''' series, we will learn how to use '''ABT''' for accounting purposes.
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, open '''ABT''' application.
  
 
|-
 
|-
−
| Slide 19
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the extraction of '''abt.tar.gz'''
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| It will directly start the extraction of abt.tar.gz file.
  
−
Summary
+
|-
−
| In this tutorial we learnt
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the prompt,
  
−
* About '''ABT?'''
+
'''File system is not mounted, device requires a reboot'''
−
* Applications of '''ABT'''
+
 
−
* Features of''' ABT''' and
+
Tap on '''Reboot.'''
−
* How to install '''ABT.'''
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| After extraction, it will prompt the message,
 +
 
 +
'''File system is not mounted, device requires a reboot'''
 +
 
 +
Now click on '''Reboot''', to Reboot the tablet.
  
 
|-
 
|-
−
| Slide 20
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''icon
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| After reboot, tap on '''ABT '''icon.
  
−
Assignment
+
You can see the information about ABT.
−
| As an assignment, install '''ABT''' on your tablet.
+
 
 +
We have successfully installed '''Aakash Business Tool.'''
  
 
|-
 
|-
−
| Slide 21
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 26
−
| Watch the video available at http:spoken-tutorial.org/
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Note:
  
−
It summarizes the Spoken Tutorial project
+
In case there is not enough space in internal memory,
  
−
If you do not have good bandwidth, you can download and watch it
+
Download and Extract '''abt.tar.gz''' file on your computer.
 +
 
 +
Once extraction is done, we will get an '''abt.img '''file.
 +
 
 +
Copy the '''abt.img''' file to the root folder of tablet's external '''SD card '''and reboot the tablet.
  
 
|-
 
|-
−
| Slide 22
+
| style="border:0.05pt solid #000000;padding:0.185cm;"|
−
| The Spoken Tutorial Project Team
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now ABT is ready to use. &nbsp;
  
−
Conducts workshops using spoken tutorials  
+
In the subsequent tutorials, we will learn how to use '''ABT'''.
  
−
Gives certificates to those who pass an online test
+
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Summary
  
−
For more details, please write to contact@spoken-tutorial.org
+
Slide 27
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Lets summarize,
 +
 
 +
In this tutorial we learnt,
 +
 
 +
About '''ABT'''
 +
 
 +
Applications & features of '''ABT'''
 +
 
 +
How to install '''ABT'''.
  
 
|-
 
|-
−
| Slide 23
+
| style="border:0.05pt solid #000000;padding:0.185cm;"| Assignment
−
| Spoken Tutorial Project is a part of the Talk to a Teacher project  
+
Slide 28
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| As an assignment, install '''ABT''' on any rooted tablet by recommended method.
 +
 
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 29
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Watch the video available at the given link
 +
 
 +
It summarizes the Spoken Tutorial project
 +
 
 +
If you do not have good bandwidth, you can download and watch it
 +
 
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 30
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| The Spoken Tutorial Project Team
 +
 
 +
Conducts workshops using spoken tutorials
 +
 
 +
Gives certificates to those who pass an online test
 +
 
 +
For more details, please write to contact@spoken-tutorial.org
 +
 
 +
|-
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 31
 +
| style="border:0.05pt solid #000000;padding:0.185cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project
 +
 
 +
It is supported by the National Mission on Education through ICT, MHRD, Government of India
  
−
It is supported by the National Mission on Education through ICT, MHRD, Government of India
+
More information on this Mission is available at
  
−
More information on this Mission is available at
+
http://spoken-tutorial.org/NMEICT-Intro
  
−
[http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro
+
This is '''Trupti Kini '''from '''IIT Bombay''' signing off.
  
 +
Thanks for watching.
 
|}
 
|}

Latest revision as of 10:04, 1 July 2014

Title of script: Overview of Aakash Business Tool

Author: Trupti Rajesh Kini

Keywords: video tutorial, Accounting software, Free and open source software, SD card, NGO & Profit making, Proxy Settings, abt.img, ABT.apk


Visual Clue            Narration
Slide 1    Hello and welcome to this series of spoken tutorials on Aakash Business Tool i.e. ABT   
Slide 2 This tutorial will give you an introduction to ABT.   

We will familiarise ourselves with the applications & features of ABT.            

We will also learn how to install ABT on an Aakash tablet.

Slide 3 To record this tutorial, I am using,

ABT version 1.0. Aakash Tablet with Android version 4.2 i.e Jelly Bean.

Slide 4 ABT can be used on any rooted tablet of your choice.

To install ABT on a rooted tablet, you will require a working Internet connection &

400MB of free space on internal/external SD-card.

Slide 5 For more information visit the following links,

https://github.com/androportal/ABT

http://docs.aakashlabs.org/abt

Slide 6 To learn ABT, you must be familiar with the concepts of book keeping.
Slide 7

What is ABT?

ABT is an accounting tool, which runs on Android OS.

It is intended for accountants and accounts-students.

It is a Free and Open Source Software, licensed under GNU - GPL version 3.

Slide 8 ABT can be used by an NGO as well as a Profit making organization.
Slide 9 Now, let us look at some of the features of ABT.
First, let see how to maintain Organizations.
Video playing So, on the first page, we can see 2 buttons at the top,

Create new organization and

Select existing organization

Now, on the next page, we have to fill organization details.

Fill the organization details if required or tap on Skip button.

Now, lets see a small clip about-

User authentication and its role in an organization

Video playing Now, we will select role as admin

And login with our username and password.

We can now view the login,logout and total time of manager and operator.

Next, lets have a look at how to maintain books of accounts.
Video playing This is Create Account page.

An organization can have any number of accounts.

Every account falls under a Group and optionally a Sub-Group.

A prompt box appears which asks whether we want to:

Edit Account Or

Delete Account

Only Account name and Opening balance are editable.

Using ABT, we can record, clone, and edit transactions.
Video playing

Here, on this page we can record transactions in ABT.

Select the type of transaction from the dropdown list of Voucher type.

After filling necessary data, save the details.

Now, here we will learn multiple entries in a transaction

To add a new row, tap on plus button

We can also record transactions under a project.
Video playing Here we can add project names.

Let's us add ABT and tap on Add Project button.

Tap on Preferences option.

In Preferences, we can see

Edit/Delete organisation and

Add/Edit/Delete project options

Slide We can view various types of reports in ABT, such as,
  • Ledger,
  • Trial Balance
  • Cash Flow,
  • Cash Book,
  • Project Statement,
  • Balance Sheet
  • Profit & Loss Account
Let us have a look at Bank Reconciliation.
Video playing Tap on Clearance Date field to enter the clearance date of voucher.

We can give Memo as a statement while clearing transaction.

Let us give Memo as cleared.

Total Debit & Total Credit amounts are present at the end of the table.

Bank Reconciliation Statement is located at the bottom of the table.

We can even export a report to PDF as well as CSV formats using ABT.
Video playing Tap on Export as pdf option.

A new window appears.

You can secure your file by giving it a password.

And then tap on Set password and save file button.

Point to the video Using ABT, we can export an organization's data from one rooted tablet to another.
Video playing Tap on Import organization.

It will show all available exported organizations and financial years to be imported.

Another useful feature is Rollover
Video playing Here in financial year we will see 2 financial year periods:

The period for which we created the organization and

The period after rollover

The next feature is remote access to the ABT server.
Video playing Change server location, prompts a dialog to enter remote server IP address.
Empty Slide So, these are the glimpses of what you will learn through the ABT series of Spoken Tutorials.
Slide 21 Now, let's learn how to install ABT on an Aakash tablet.
Go to the Aakash Tablet. We need a working internet connection to download files onto the tablet.
Point to the proxy settings configuration If you work behind a proxy server, ensure that,

You bypass localhost under proxy settings.

You can skip this step if you have a direct Internet connection.

I am behind a proxy.

So, let us learn to configure the proxy settings now.

Tap on Settings->WiFi

Switch on the WiFi

You can find this option under Settings and WiFi.

Ensure that WIFI is turned ON.

Long press on spoken_static. Long press on the WIFI network that you want to connect to.

I will choose spoken_static.

Tap on Modify network. Then, choose Modify network.
Type the password. Enter the password for the selected WIFI network.
Check Show Advanced Options checkbox. Check Show Advanced Options checkbox.
Lets select Proxy settings as manual. Choose Proxy settings as manual.

Fill all the required details.

Type 127.0.0.1 Add an entry for 127.0.0.1 to bypass the localhost.
Tap on Save. And finally save the details.
Open web browser on Aakash.

Slide 22


Now, open the web browser on your tablet.

We have to type this URL in the address bar

http://aakashlabs.org/ac/iitb/.

Go to the browser

Tap on Go.

We will download apk file from this webpage.

Scroll down.

Tap on Download.

Search for Aakash Business Tool and tap on Download.

It will download ABT.apk file to Download folder of internal SD card.
Go to File Manager->SD Card->Download Go to that location.

File Manager->SD Card->Download

Tap on ABT apk file To install, tap on the ABT apk file which we downloaded.
Tap on Package Installer. It will pop-up two options:

1.Package Installer and

2.Verify and Install.

Tap on Package Installer.

Tap on Just once.

Tap on Install.

Select Just once.

Tap on Install.

It will install the apk on your tablet.

The installation process will take some time.

Point to the ABT icon. Once it is done, the ABT icon will be available on the Applications menu.

Now the Front End of the ABT is installed with the help of ABT's apk.

Next lets install the Back End of ABT.

There are two methods to install ABT's Back End.

Recommended Method and Manual Method.

Point to the prompt  for superuser permission If in case the application asks for superuser permission, say GRANT.
Slide 23 First we will learn the recommended method of installation.
Open ABT application.

Point to the prompt,

File system does not exist!

Do you want to download and install?

When we open ABT for the first time it will prompt,

File system does not exist! Do you want to download and install?

Tap on Yes. Tap on Yes.
Point to the downloading file abt.tar.gz This will download abt.tar.gz file in your internal memory.
Point to the extraction of abt.tar.gz After downloading the file, it will automatically extract abt.tar.gz file.
Point to the prompt,

File system is not mounted, device requires a reboot.

Tap on Reboot.

After extraction, it will again prompt.

File system is not mounted, device requires a reboot.

Now tap on Reboot, to reboot the tablet.

Tap on ABT icon After reboot, tap on ABT icon.

You can see the information about ABT.

ABT is now ready to use.

Slide 24 Now lets learn how to install ABT manually.
Open browser

Tap on Go.

Slide 25 for URL

Once we have installed ABT apk,

Open web browser.

Type this link in the address bar http://www.it.iitb.ac.in/AakashApps/repo/abt.tar.gz

Go to File Manager->SD Card->Download abt.tar.gz will get downloaded to Download folder of internal SDcard.

Go to File Manager->SD Card->Download.

Copy or move abt.tar.gz to root folder of internal SD Card. Now copy or move this abt.tar.gz to the root folder of internal  SDcard.
Open ABT application. Now, open ABT application.
Point to the extraction of abt.tar.gz It will directly start the extraction of abt.tar.gz file.
Point to the prompt,

File system is not mounted, device requires a reboot

Tap on Reboot.

After extraction, it will prompt the message,

File system is not mounted, device requires a reboot

Now click on Reboot, to Reboot the tablet.

Tap on ABT icon After reboot, tap on ABT icon.

You can see the information about ABT.

We have successfully installed Aakash Business Tool.

Slide 26 Note:

In case there is not enough space in internal memory,

Download and Extract abt.tar.gz file on your computer.

Once extraction is done, we will get an abt.img file.

Copy the abt.img file to the root folder of tablet's external SD card and reboot the tablet.

Now ABT is ready to use.  

In the subsequent tutorials, we will learn how to use ABT.

Summary

Slide 27

Lets summarize,

In this tutorial we learnt,

About ABT

Applications & features of ABT

How to install ABT.

Assignment

Slide 28

As an assignment, install ABT on any rooted tablet by recommended method.
Slide 29 Watch the video available at the given link

It summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

Slide 30 The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Slide 31 Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org/NMEICT-Intro

This is Trupti Kini from IIT Bombay signing off.

Thanks for watching.

Contributors and Content Editors

Nancyvarkey, Trupti

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