Difference between revisions of "DSpace/C2/Item-Review-in-DSpace/English"
Nancyvarkey (Talk | contribs) |
|||
Line 47: | Line 47: | ||
|| Slide: '''Item Review '''in''' DSpace''' | || Slide: '''Item Review '''in''' DSpace''' | ||
|| '''Items''' are reviewed''' '''to check the suitability for inclusion in the''' Collection.''' | || '''Items''' are reviewed''' '''to check the suitability for inclusion in the''' Collection.''' | ||
− | + | ||
+ | The objective of '''Item review '''is | ||
+ | * Quality control | ||
* Improvements to the '''bibliographic record '''and | * Improvements to the '''bibliographic record '''and | ||
* Checking of '''policy'''/'''copyright''' | * Checking of '''policy'''/'''copyright''' | ||
Line 73: | Line 75: | ||
|| Point to details of '''Tasks in the Pool '''table | || Point to details of '''Tasks in the Pool '''table | ||
|| '''Tasks in the Pool '''table shows details of each '''Task''' like- | || '''Tasks in the Pool '''table shows details of each '''Task''' like- | ||
− | '''Task '''which shows a '''Task''' to be done | + | *'''Task '''which shows a '''Task''' to be done |
− | '''Item''' which is the '''Title''' of the '''Item''' | + | *'''Item''' which is the '''Title''' of the '''Item''' |
− | '''Submitted To''' which indicates the name of the '''Collection '''and | + | *'''Submitted To''' which indicates the name of the '''Collection '''and |
− | '''Submitted By''' which is the name of '''Item Submitter''' | + | *'''Submitted By''' which is the name of '''Item Submitter''' |
|- | |- | ||
|| Point to '''Take Task '''button | || Point to '''Take Task '''button | ||
Line 83: | Line 85: | ||
|- | |- | ||
|| Point to '''Single-Frame Image Super-resolution through Contourlet Learning''' | || Point to '''Single-Frame Image Super-resolution through Contourlet Learning''' | ||
− | || Now, let us preview an '''Item '''with the '''Title | + | || Now, let us preview an '''Item '''with the '''Title'''- |
'''“Single-Frame Image Super-resolution through Contourlet Learning”''' | '''“Single-Frame Image Super-resolution through Contourlet Learning”''' | ||
|- | |- | ||
Line 135: | Line 137: | ||
|- | |- | ||
|| Point to '''Owned Task''' table | || Point to '''Owned Task''' table | ||
− | || Instead, accepted '''Tasks '''are shown in the''' Owned | + | || Instead, accepted '''Tasks '''are shown in the''' Owned Tasks''' table. |
Thus, in '''DSpace '''terminology '''Accepted Tasks '''are known as '''Owned Tasks.''' | Thus, in '''DSpace '''terminology '''Accepted Tasks '''are known as '''Owned Tasks.''' | ||
|- | |- | ||
Line 221: | Line 223: | ||
|- | |- | ||
|| Slide: '''Archived Item''' | || Slide: '''Archived Item''' | ||
− | || | + | ||'''EPerson '''with the following roles can edit the archived '''Items.''' |
− | + | * '''DSpace Administrator''' | |
* '''Authorized Community Administrator''' | * '''Authorized Community Administrator''' | ||
* '''Authorized Collection Administrator''' | * '''Authorized Collection Administrator''' | ||
Line 304: | Line 306: | ||
|| Type the reason for rejection in the text box, as shown. | || Type the reason for rejection in the text box, as shown. | ||
The typed message should clearly indicate the reason for the rejection. | The typed message should clearly indicate the reason for the rejection. | ||
+ | |||
+ | |||
Also, mention whether the '''Submitter''' should fix the problem and resubmit. | Also, mention whether the '''Submitter''' should fix the problem and resubmit. | ||
|- | |- |
Latest revision as of 16:11, 31 July 2020
Script : Item Review in DSpace Author : Pankaj Patil Keywords: Item Review, Reviewer, Accept Item, Reject Item, Edit Item, Accept Tasks, Manage Tasks
Visual Cue | Narration |
Slide: Title | Welcome to this Spoken Tutorial on Item Review in DSpace. |
Slide: Learning Objectives | In this tutorial, we will learn to
|
Slide: System requirements | This tutorial is recorded using
However you may use any other web browser of your choice. |
Slide: Pre-requisites | To practice this tutorial, you should have
|
Slide: Pre-requisites |
|
Slide: Pre-requisites | To follow this tutorial, you should have
|
Slide: Prerequisites |
|
Slide: Item Review in DSpace | Items are reviewed to check the suitability for inclusion in the Collection.
The objective of Item review is
|
Narration only | Now, let us proceed to accept the Item review Task. |
Open Web Browser
Address Bar >> localhost:8080 |
Open a web browser and go to the DSpace interface. |
Log in to DSpace with Reviewer role
Email ID: dspace.u4@gmail.com |
Log in to DSpace with a Reviewer's account.
I will login with my Reviewer’s account. |
Point to My DSpace | You are now in the Reviewer’s My DSpace page. |
Point to Tasks in the Pool | Tasks in the Pool table show some Tasks.
Reviewers can check the Item submissions from the authorized Collections only. |
Point to details of Tasks in the Pool table | Tasks in the Pool table shows details of each Task like-
|
Point to Take Task button | Reviewers can preview the Task before finally accepting the Task.
To preview the specific Task, we have to click on the corresponding Take Task button. |
Point to Single-Frame Image Super-resolution through Contourlet Learning | Now, let us preview an Item with the Title-
“Single-Frame Image Super-resolution through Contourlet Learning” |
Click on Take Task button | To do that, click on the corresponding Take Task button next to that particular Item. |
Point to Preview Task | The Preview Task page opens. |
Point to metadata of item | This page shows the metadata of the Item. |
Point to Files in This Item table | Files in This Item table shows a list of files uploaded for this Item. |
click on View/Open button | To view a file, click on the View/Open button next to the filename. |
Point to Open file | The file opens in a new tab. |
close tab | Review the file and then close the tab. |
Click the button Accept This Task | To accept the Task, we have to click on Accept This Task button at the bottom right corner. |
Point to Perform Task | The Perform Task page opens. |
Point to Metadata and file | Perform Task page shows the metadata of the Item and the files submitted for the Item. |
Point to Approve, Reject and Edit Metadata | Approve, Reject and Edit Metadata buttons are provided here for reviewing the Item. |
Point to Do Later and Return Task to Pool | Whereas, Do Later and Return Task to Pool buttons are provided to manage the Task. |
Point to Do Later | If we wish to leave this Task for now, then we can use the Do Later option. |
Click on Do Later button | Click on the Do Later button. |
Point to My DSpace | We will be redirected to My DSpace page. |
Point to Tasks in the Pool table | Now, observe that the accepted Task is not available in the Tasks in the Pool table. |
Point to Owned Task table | Instead, accepted Tasks are shown in the Owned Tasks table.
Thus, in DSpace terminology Accepted Tasks are known as Owned Tasks. |
Click Perform This Task button | To perform the owned Task, click on the corresponding Perform This Task button. |
Point to Perform Task | The Perform Task page opens with the details of the Item. |
Point to Return Task to Pool button | Next option to manage the Task is Return Task to Pool.
This option can be used to return the current Task to the Pool. |
Click on the Return Task to Pool button | Click on the Return Task to Pool button. |
Point to My DSpace | We will be redirected to My DSpace page. |
Point to Tasks in the Pool | Observe that the previously Accepted Task is now returned to Tasks in the Pool.
Now, the returned Task can be owned by another reviewer. |
Click on Take Task button >> Click on Accept This Task button
Item: Single-Frame Image Super-resolution through Contourlet Learning |
For this demonstration, I will own the returned Task again, as shown here. |
Point to Perform Task | We are back on the Perform Task page. |
Narration Only | Now, let us learn to review an Item using different Review options. |
Narration Only | Before choosing any Review option, review the metadata and the files carefully. |
Point to Approve option | If the Item is suitable for inclusion in the Collection, then we can select the Approve option.
On choosing the Approve option, the Item will be published directly. |
Point to Keywords | As, I have to update keywords for the Item, I will not directly approve the Item. |
Click on Edit Metadata button | To update Keywords, click on the Edit Metadata button. |
Point to Submit: Describe this Item | Immediately, we will be redirected to the Item submission form with the metadata of the Item. |
Click Next button | I have to update Keywords, so let us locate the metadata field for Keywords. |
Enter new keyword : Electrical Engineering | Now update the Keywords as shown here. |
click the Next button | Click on the Next button at the bottom right corner repeatedly until the Perform Task page is reached. |
Point to Keywords | Observe that the Keywords field is now updated. |
Narration only | Ensure that the metadata and the file for the Item is correct. |
Click Approve button | Finally, click on the Approve button for the inclusion of the Item into the Collection. |
Point to Confirmation message | Immediately, the Item gets archived and published.
A confirmation message is shown saying The submission has been placed in the main archive. |
Point to Identifier | DSpace generates an Identifier for the Item and displays it. |
Click on Identifier Link | To cross-verify the published Items, click on the Identifier Link. |
Point to metadata and file of Item | Items are displayed with their respective metadata and files. |
Slide: Archived Item |
|
Slide: Archived Item | EPerson with the following roles can edit the archived Items.
|
Narration only | Also, an email is sent to the Submitter which confirms the Item inclusion in the Collection. |
Narration only | Let us proceed to cross-verify the email sent to the Submitter. |
Log into submitter email account
Email: dspace.u5@gmail.com Password: ******** |
Login to the Submitter’s email account now. |
Point to mail
DSpace: Submission Approved and Archived |
Here’s the mail with the subject DSpace: Submission Approved and Archived. |
Open a mail | Open the email. |
Point to Confirmation message | It confirms the acceptance of the Item. |
Point to Identifier link | Also, an Identifier for the Item is shown. |
Narration Only | Approved Items are successfully included in the Collection. |
Switch back to DSpace | Switch back to the DSpace interface. |
Narration only | Now, let us proceed to learn the remaining options of the Item review. |
Click Logged in | Click on the logged in tab at the top right corner. |
Select My DSpace | Select My DSpace from the drop-down. |
Point to My DSpace | We are now on the My DSpace page of the Reviewer. |
Narration only | Observe that, as the owned Task is completed, there are no more owned Tasks shown here. |
Click on Take Task button >> Click on Accept This Task button
Item Title: Design and Analysis of Double-Gate |
So now, let us own another Task from the Pool.
Click on the Take Task button next to the item title which starts with Design and Analysis. |
Point to Preview Task page
Click Accept This Task button |
We will be redirected to the Preview Task page.
Click on the Accept This Task button at the bottom. |
Point to Perform Task | Now, we are redirected to the Perform Task page. |
Point to Reject button | If an Item is not suitable for inclusion in the Collection, the Reviewer can reject the Item. |
Point to metadata of Item | For example, Description has not been submitted for this Item, which is crucial for accepting it.
So, this Item is not suitable for inclusion into the Collection. |
select Reject | To reject the Item, just click on the Reject button. |
Point to Enter Reason for Rejection | We will be redirected to the page with the title Enter Reason for Rejection. |
Enter the reason in text box
Enter : The Description field is empty. Fix the problem and resubmit the Item. |
Type the reason for rejection in the text box, as shown.
The typed message should clearly indicate the reason for the rejection.
|
Click on Reject Item button | Then click on the Reject Item button below the text box. |
Point to Confirmation message | The Task is now complete.
A notification will be sent to the Item Submitter. |
Narration only | Let us proceed to cross-verify the rejection email sent to the Submitter. |
Open submitter mail account | Switch back to the Submitter’s email account. |
Point to DSpace: Submission Rejected | In the Inbox, we see a mail with the subject DSpace: Submission Rejected. |
Open a mail | Open the mail. |
Point to Confirmation message | It confirms the rejection of the item. |
Point to reason for rejection | The reason for rejection has also been mentioned. |
Narration Only | Now, let’s proceed to check the My DSpace page of the Submitter. |
Switch back to DSpace | Switch back to DSpace. |
Logout from DSpace | Let us logout this user with the Reviewer role. |
Log in to DSpace with Submitter role
Email ID: dspace.u5@gmail.com |
Then login to DSpace with the Submitter's account.
I will login with my Submitter’s account. |
Only narration | We are now in the Submitter’s My DSpace page. |
Point to Unfinished Submissions table | Notice that the Rejected Item submission appears in the Unfinished Submissions table. |
Point to Open button | Submitters can correct the rejected Item using the corresponding Open button.
After correction, the Submitter can re-submit the Item. |
Point to Remove button | Submitters can also remove an Item from DSpace using the corresponding Remove button. |
Click on the View Accepted Submissions button | The Submitter can view all the accepted submissions, which are self-submitted, as well.
To do so, click on the View Accepted Submissions button in the My DSpace section. |
Point to Your Submissions | We will be redirected to Your Submissions page.
It shows all the accepted submissions. |
Only Narration | So, this is how to cross-verify accepted and rejected submissions using Submitter authority. |
Logout from DSpace | Let us logout this user from the DSpace interface now. |
Only Narration | This brings us to the end of this tutorial.
Let us summarise. |
Slide: Summary | In this tutorial we learnt to
|
Slide : About Spoken Tutorial project | The video at the following link summarises the Spoken Tutorial project.
Please download and watch it. |
Slide : Spoken Tutorial workshops | The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
Slide: Forums | Please post your timed queries in this Forum. |
Slide: Acknowledgement -I | Spoken Tutorial project is funded by MHRD, Government of India. |
Slide: Acknowledgement -II | DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India. |
Narration only | The script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay.
And this is Nancy Varkey signing off. Thanks for joining. |