DSpace/C2/Item-Review-in-DSpace/English

Script : Item Review in DSpace Author : Pankaj Patil Keywords: Item Review, Reviewer, Accept Item, Reject Item, Edit Item, Accept Tasks, Manage Tasks

Visual Cue	Narration
Slide: Title	Welcome to this Spoken Tutorial on Item Review in DSpace.
Slide: Learning Objectives	In this tutorial, we will learn to Accept an Item Review Task Manage the Task and Review an Item in DSpace
Slide: System requirements	This tutorial is recorded using Ubuntu Linux OS 18.04 DSpace version 6.3 and Firefox web browser However you may use any other web browser of your choice.
Slide: Pre-requisites	To practice this tutorial, you should have A working internet connection Installed DSpace 6.3 on your system Tomcat service should be running
Slide: Pre-requisites	Have Reviewer’s authority in the Collection If not then please go through the prerequisite tutorials on this website.
Slide: Pre-requisites	To follow this tutorial, you should have Knowledge of Library Science and Familiarity with Dublin Core metadata standard
Slide: Prerequisites	This tutorial assumes that you have done the immediate previous tutorial assignment in this series. If not, pls do so before proceeding ahead.
Slide: Item Review in DSpace	Items are reviewed to check the suitability for inclusion in the Collection. The objective of Item review is Quality control Improvements to the bibliographic record and Checking of policy/copyright
Narration only	Now, let us proceed to accept the Item review Task.
Open Web Browser Address Bar >> localhost:8080	Open a web browser and go to the DSpace interface.
Log in to DSpace with Reviewer role Email ID: dspace.u4@gmail.com Password : u4pass	Log in to DSpace with a Reviewer's account. I will login with my Reviewer’s account.
Point to My DSpace	You are now in the Reviewer’s My DSpace page.
Point to Tasks in the Pool	Tasks in the Pool table show some Tasks. Reviewers can check the Item submissions from the authorized Collections only.
Point to details of Tasks in the Pool table	Tasks in the Pool table shows details of each Task like- Task which shows a Task to be done Item which is the Title of the Item Submitted To which indicates the name of the Collection and Submitted By which is the name of Item Submitter
Point to Take Task button	Reviewers can preview the Task before finally accepting the Task. To preview the specific Task, we have to click on the corresponding Take Task button.
Point to Single-Frame Image Super-resolution through Contourlet Learning	Now, let us preview an Item with the Title- “Single-Frame Image Super-resolution through Contourlet Learning”
Click on Take Task button	To do that, click on the corresponding Take Task button next to that particular Item.
Point to Preview Task	The Preview Task page opens.
Point to metadata of item	This page shows the metadata of the Item.
Point to Files in This Item table	Files in This Item table shows a list of files uploaded for this Item.
click on View/Open button	To view a file, click on the View/Open button next to the filename.
Point to Open file	The file opens in a new tab.
close tab	Review the file and then close the tab.
Click the button Accept This Task	To accept the Task, we have to click on Accept This Task button at the bottom right corner.
Point to Perform Task	The Perform Task page opens.
Point to Metadata and file	Perform Task page shows the metadata of the Item and the files submitted for the Item.
Point to Approve, Reject and Edit Metadata	Approve, Reject and Edit Metadata buttons are provided here for reviewing the Item.
Point to Do Later and Return Task to Pool	Whereas, Do Later and Return Task to Pool buttons are provided to manage the Task.
Point to Do Later	If we wish to leave this Task for now, then we can use the Do Later option.
Click on Do Later button	Click on the Do Later button.
Point to My DSpace	We will be redirected to My DSpace page.
Point to Tasks in the Pool table	Now, observe that the accepted Task is not available in the Tasks in the Pool table.
Point to Owned Task table	Instead, accepted Tasks are shown in the Owned Tasks table. Thus, in DSpace terminology Accepted Tasks are known as Owned Tasks.
Click Perform This Task button	To perform the owned Task, click on the corresponding Perform This Task button.
Point to Perform Task	The Perform Task page opens with the details of the Item.
Point to Return Task to Pool button	Next option to manage the Task is Return Task to Pool. This option can be used to return the current Task to the Pool.
Click on the Return Task to Pool button	Click on the Return Task to Pool button.
Point to My DSpace	We will be redirected to My DSpace page.
Point to Tasks in the Pool	Observe that the previously Accepted Task is now returned to Tasks in the Pool. Now, the returned Task can be owned by another reviewer.
Click on Take Task button >> Click on Accept This Task button Item: Single-Frame Image Super-resolution through Contourlet Learning	For this demonstration, I will own the returned Task again, as shown here.
Point to Perform Task	We are back on the Perform Task page.
Narration Only	Now, let us learn to review an Item using different Review options.
Narration Only	Before choosing any Review option, review the metadata and the files carefully.
Point to Approve option	If the Item is suitable for inclusion in the Collection, then we can select the Approve option. On choosing the Approve option, the Item will be published directly.
Point to Keywords	As, I have to update keywords for the Item, I will not directly approve the Item.
Click on Edit Metadata button	To update Keywords, click on the Edit Metadata button.
Point to Submit: Describe this Item	Immediately, we will be redirected to the Item submission form with the metadata of the Item.
Click Next button	I have to update Keywords, so let us locate the metadata field for Keywords.
Enter new keyword : Electrical Engineering	Now update the Keywords as shown here.
click the Next button	Click on the Next button at the bottom right corner repeatedly until the Perform Task page is reached.
Point to Keywords	Observe that the Keywords field is now updated.
Narration only	Ensure that the metadata and the file for the Item is correct.
Click Approve button	Finally, click on the Approve button for the inclusion of the Item into the Collection.
Point to Confirmation message	Immediately, the Item gets archived and published. A confirmation message is shown saying The submission has been placed in the main archive.
Point to Identifier	DSpace generates an Identifier for the Item and displays it.
Click on Identifier Link	To cross-verify the published Items, click on the Identifier Link.
Point to metadata and file of Item	Items are displayed with their respective metadata and files.
Slide: Archived Item	The archived Item is publicly visible. The Submitter and Reviewer cannot edit the archived Items.
Slide: Archived Item	EPerson with the following roles can edit the archived Items. DSpace Administrator Authorized Community Administrator Authorized Collection Administrator
Narration only	Also, an email is sent to the Submitter which confirms the Item inclusion in the Collection.
Narration only	Let us proceed to cross-verify the email sent to the Submitter.
Log into submitter email account Email: dspace.u5@gmail.com Password: ********	Login to the Submitter’s email account now.
Point to mail DSpace: Submission Approved and Archived	Here’s the mail with the subject DSpace: Submission Approved and Archived.
Open a mail	Open the email.
Point to Confirmation message	It confirms the acceptance of the Item.
Point to Identifier link	Also, an Identifier for the Item is shown.
Narration Only	Approved Items are successfully included in the Collection.
Switch back to DSpace	Switch back to the DSpace interface.
Narration only	Now, let us proceed to learn the remaining options of the Item review.
Click Logged in	Click on the logged in tab at the top right corner.
Select My DSpace	Select My DSpace from the drop-down.
Point to My DSpace	We are now on the My DSpace page of the Reviewer.
Narration only	Observe that, as the owned Task is completed, there are no more owned Tasks shown here.
Click on Take Task button >> Click on Accept This Task button Item Title: Design and Analysis of Double-Gate MOSFETs for Ultra-Low Power Radio Frequency Identification (RFID): Device and Circuit Co-Design	So now, let us own another Task from the Pool. Click on the Take Task button next to the item title which starts with Design and Analysis.
Point to Preview Task page Click Accept This Task button	We will be redirected to the Preview Task page. Click on the Accept This Task button at the bottom.
Point to Perform Task	Now, we are redirected to the Perform Task page.
Point to Reject button	If an Item is not suitable for inclusion in the Collection, the Reviewer can reject the Item.
Point to metadata of Item	For example, Description has not been submitted for this Item, which is crucial for accepting it. So, this Item is not suitable for inclusion into the Collection.
select Reject	To reject the Item, just click on the Reject button.
Point to Enter Reason for Rejection	We will be redirected to the page with the title Enter Reason for Rejection.
Enter the reason in text box Enter : The Description field is empty. Fix the problem and resubmit the Item.	Type the reason for rejection in the text box, as shown. The typed message should clearly indicate the reason for the rejection. Also, mention whether the Submitter should fix the problem and resubmit.
Click on Reject Item button	Then click on the Reject Item button below the text box.
Point to Confirmation message	The Task is now complete. A notification will be sent to the Item Submitter.
Narration only	Let us proceed to cross-verify the rejection email sent to the Submitter.
Open submitter mail account	Switch back to the Submitter’s email account.
Point to DSpace: Submission Rejected	In the Inbox, we see a mail with the subject DSpace: Submission Rejected.
Open a mail	Open the mail.
Point to Confirmation message	It confirms the rejection of the item.
Point to reason for rejection	The reason for rejection has also been mentioned.
Narration Only	Now, let’s proceed to check the My DSpace page of the Submitter.
Switch back to DSpace	Switch back to DSpace.
Logout from DSpace	Let us logout this user with the Reviewer role.
Log in to DSpace with Submitter role Email ID: dspace.u5@gmail.com Password : u5pass	Then login to DSpace with the Submitter's account. I will login with my Submitter’s account.
Only narration	We are now in the Submitter’s My DSpace page.
Point to Unfinished Submissions table	Notice that the Rejected Item submission appears in the Unfinished Submissions table.
Point to Open button	Submitters can correct the rejected Item using the corresponding Open button. After correction, the Submitter can re-submit the Item.
Point to Remove button	Submitters can also remove an Item from DSpace using the corresponding Remove button.
Click on the View Accepted Submissions button	The Submitter can view all the accepted submissions, which are self-submitted, as well. To do so, click on the View Accepted Submissions button in the My DSpace section.
Point to Your Submissions	We will be redirected to Your Submissions page. It shows all the accepted submissions.
Only Narration	So, this is how to cross-verify accepted and rejected submissions using Submitter authority.
Logout from DSpace	Let us logout this user from the DSpace interface now.
Only Narration	This brings us to the end of this tutorial. Let us summarise.
Slide: Summary	In this tutorial we learnt to Accept an Item Review Task Manage the Task and Review an Item in DSpace
Slide : About Spoken Tutorial project	The video at the following link summarises the Spoken Tutorial project. Please download and watch it.
Slide : Spoken Tutorial workshops	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
Slide: Forums	Please post your timed queries in this Forum.
Slide: Acknowledgement -I	Spoken Tutorial project is funded by MHRD, Government of India.
Slide: Acknowledgement -II	DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
Narration only	The script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay. And this is Nancy Varkey signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Pankajpatil694