Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English-timed"

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| 04:34  
 
| 04:34  
 
|I will type''' IIT Bombay.'''  
 
|I will type''' IIT Bombay.'''  
−
 
  
  
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|-  
 
|-  
−
| 06:59
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| 07:00
 
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.'''  
 
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.'''  
  
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|-  
 
|-  
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| 08:20
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| 08:22
 
|This is because my journal is a quarterly '''Serial. '''  
 
|This is because my journal is a quarterly '''Serial. '''  
  
 
|-  
 
|-  
−
| 08:24
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| 08:27
 
|If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.  
 
|If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.  
  
 
|-  
 
|-  
−
| 08:31
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| 08:34
 
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.'''  
 
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.'''  
  
 
|-  
 
|-  
−
| 08:38
+
| 08:41
 
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''  
 
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''  
  
 
|-  
 
|-  
−
| 08:44
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| 08:47
 
|Locate the two blank boxes adjacent to''' 650 ?'''.  
 
|Locate the two blank boxes adjacent to''' 650 ?'''.  
 
Type''' 1 '''in the first blank box.  
 
Type''' 1 '''in the first blank box.  
  
 
|-  
 
|-  
−
| 08:49
+
| 08:55
 
|Note that '''1 '''is the indicator for Primary (Level of subject).'''  
 
|Note that '''1 '''is the indicator for Primary (Level of subject).'''  
  
 
|-  
 
|-  
−
| 08:57
+
| 09:00
 
|Type''' 0 '''in the second blank box.  
 
|Type''' 0 '''in the second blank box.  
  
 
|-  
 
|-  
−
| 09:01
+
| 09:04
 
|Note that ''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''  
 
|Note that ''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''  
  
 
|-  
 
|-  
−
| 09:08
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| 09:11
 
|Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''  
 
|Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''  
  
 
|-  
 
|-  
−
| 09:16
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| 09:19
 
|Here, I will type subject heading as '''Microbiology.'''  
 
|Here, I will type subject heading as '''Microbiology.'''  
  
 
|-  
 
|-  
−
| 09:21
+
| 09:24
 
|You have to type a relevant subject heading for your '''Book''' or '''Serial'''.  
 
|You have to type a relevant subject heading for your '''Book''' or '''Serial'''.  
  
 
|-  
 
|-  
−
|09:27
+
|09:31
 
|In case more than one''' keyword '''has to be added, then as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.  
 
|In case more than one''' keyword '''has to be added, then as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.  
  
 
|-  
 
|-  
−
| 09:38
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| 09:42
 
|Duplicate of the tab '''650 '''appears.  
 
|Duplicate of the tab '''650 '''appears.  
  
 
|-  
 
|-  
−
|09:43
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|09:47
 
|Go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''  
 
|Go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''  
  
 
|-  
 
|-  
−
|09:50
+
|09:54
 
| On the new page that opens, go to the tab '''700 ADDED ENTRY--PERSONAL NAME'''.  
 
| On the new page that opens, go to the tab '''700 ADDED ENTRY--PERSONAL NAME'''.  
  
 
|-  
 
|-  
−
| 09:59
+
| 10:03
 
|Locate the two blank boxes adjacent to''' 700 ?. '''  
 
|Locate the two blank boxes adjacent to''' 700 ?. '''  
  
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|-  
 
|-  
−
| 10:09
+
| 10:13
 
|Note that ''' 1 '''is the indicator for '''Surname. '''  
 
|Note that ''' 1 '''is the indicator for '''Surname. '''  
  
 
|-  
 
|-  
−
| 10:14
+
| 10:18
 
|2nd indicator is '''undefined by MARC 21'''. So, I will leave it blank.  
 
|2nd indicator is '''undefined by MARC 21'''. So, I will leave it blank.  
  
 
|-  
 
|-  
−
| 10:22
+
| 10:26
 
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields.  
 
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields.  
  
 
|-  
 
|-  
−
| 10:30
+
| 10:35
 
| In the sub-field''' ‘a' Personal name,''' enter the editor’s name.  
 
| In the sub-field''' ‘a' Personal name,''' enter the editor’s name.  
  
 
|-  
 
|-  
−
| 10:35
+
| 10:41
 
|You have to type your book or Serial editor’s name.  
 
|You have to type your book or Serial editor’s name.  
  
 
|-  
 
|-  
−
| 10:41
+
| 10:47
 
|Remember to write the surname first followed by comma and then first name.  
 
|Remember to write the surname first followed by comma and then first name.  
  
 
|-  
 
|-  
−
| 10:48
+
| 10:54
 
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9'''.  
 
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9'''.  
  
 
|-  
 
|-  
−
| 10:54
+
| 11:00
 
|Go to '''942 ADDED ENTRY ELEMENTS (KOHA).'''  
 
|Go to '''942 ADDED ENTRY ELEMENTS (KOHA).'''  
  
 
|-  
 
|-  
−
| 11:00
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| 11:06
 
|Go to the sub-field''' ‘c’: Koha item type, '''and from the drop-down select ''' Serial.'''  
 
|Go to the sub-field''' ‘c’: Koha item type, '''and from the drop-down select ''' Serial.'''  
  
 
|-  
 
|-  
−
|11:09
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|11:15
 
| After filling in all the details click on''' Save '''at the left corner of the page.  
 
| After filling in all the details click on''' Save '''at the left corner of the page.  
  
 
|-  
 
|-  
−
|11:16
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|11:22
 
|A new page opens with the title I gave.  
 
|A new page opens with the title I gave.  
  
 
|-  
 
|-  
−
|11:20
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|11:26
 
|On my interface, it says '''Items for Indian Journal of Microbiology.'''  
 
|On my interface, it says '''Items for Indian Journal of Microbiology.'''  
  
 
|-  
 
|-  
−
| 11:26
+
| 11:33
 
| Next, for '''Add item,'''  
 
| Next, for '''Add item,'''  
  
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|-  
 
|-  
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|11:38
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|11:45
 
|'''Cost, normal purchase price, '''  '''Barcode,''' '''Cost, replacement price etc.'''  
 
|'''Cost, normal purchase price, '''  '''Barcode,''' '''Cost, replacement price etc.'''  
  
 
|-  
 
|-  
−
|11:47
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|11:54
 
|I have filled in a few details as per my '''Library.'''  
 
|I have filled in a few details as per my '''Library.'''  
  
 
|-  
 
|-  
−
|11:51
+
|11:58
 
|You may pause the video and fill the details as per your '''Library.'''  
 
|You may pause the video and fill the details as per your '''Library.'''  
  
 
|-  
 
|-  
−
|11:56
+
|12:04
 
|Click inside the field for '''Date acquired '''to auto-select the date. However, note that the date is editable.  
 
|Click inside the field for '''Date acquired '''to auto-select the date. However, note that the date is editable.  
  
 
|-  
 
|-  
−
|12:06
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|12:15
 
|If you do not have information for a particular field, then leave it blank.  
 
|If you do not have information for a particular field, then leave it blank.  
  
 
|-  
 
|-  
−
| 12:12
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| 12:21
 
| Remember that by default. '''Koha''' fills in the details for- '''Permanent location,'''  
 
| Remember that by default. '''Koha''' fills in the details for- '''Permanent location,'''  
  
 
|-  
 
|-  
−
|12:20
+
|12:29
 
|'''Current location''', '''Full call number''' and '''Koha item type'''.  
 
|'''Current location''', '''Full call number''' and '''Koha item type'''.  
  
 
|-  
 
|-  
−
|12:28
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|12:37
 
| Additionally, you may click on the buttons- '''Add & Duplicate''',  
 
| Additionally, you may click on the buttons- '''Add & Duplicate''',  
  
 
|-  
 
|-  
−
|12:34
+
|12:43
 
|'''Add multiple copies of this item''' at the bottom of the page.  
 
|'''Add multiple copies of this item''' at the bottom of the page.  
  
 
|-  
 
|-  
−
| 12:39
+
| 12:49
 
| After entering all the details, click on the tab '''Add item '''at the bottom of the page.  
 
| After entering all the details, click on the tab '''Add item '''at the bottom of the page.  
  
 
|-  
 
|-  
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|12:46
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|12:56
 
|Another page opens with the entered details of the Journal:  
 
|Another page opens with the entered details of the Journal:  
  
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|-  
 
|-  
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|12:54
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|13:05
 
| With this we have cataloged the record for Journal titled- '''Indian Journal of Microbiology by Kalia, V.C. '''  
 
| With this we have cataloged the record for Journal titled- '''Indian Journal of Microbiology by Kalia, V.C. '''  
  
−
|-  
+
|-
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|13:04
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|13:15
 
|for '''Biology section '''of the library with appropriate details.  
 
|for '''Biology section '''of the library with appropriate details.  
  
 
|-  
 
|-  
−
|13:09
+
|13:20
 
|You may now '''log out''' from''' Koha.'''  
 
|You may now '''log out''' from''' Koha.'''  
  
 
|-  
 
|-  
−
|13:12
+
|13:23
 
|Go to the top right corner of the '''Koha interface'''.  
 
|Go to the top right corner of the '''Koha interface'''.  
  
 
|-  
 
|-  
−
|13:16
+
|13:28
 
|Click on''' Spoken Tutorial Library '''and select '''logout''' from the drop-down.  
 
|Click on''' Spoken Tutorial Library '''and select '''logout''' from the drop-down.  
  
 
|-  
 
|-  
−
|13:23
+
|13:35
 
|And, this brings us to the end of this tutorial.  
 
|And, this brings us to the end of this tutorial.  
  
−
|-  
+
|-
−
|13:27
+
|13:38
 
|Let us summarize.  
 
|Let us summarize.  
  
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|-  
 
|-  
−
|13:36
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|13:48
 
|For assignment, catalog '''Journal of Molecular Biology'''.  
 
|For assignment, catalog '''Journal of Molecular Biology'''.  
  
 
|-  
 
|-  
−
|13:42
+
|13:54
 
| The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.  
 
| The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.  
  
 
|-  
 
|-  
−
|13:49
+
|14:01
 
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.  
 
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.  
  
 
|-  
 
|-  
−
|13:55
+
|14:07
 
|For more details, please write to us.  
 
|For more details, please write to us.  
  
 
|-  
 
|-  
−
| 13:59
+
| 14:11
 
|Please post your timed queries in this forum.  
 
|Please post your timed queries in this forum.  
  
 
|-  
 
|-  
−
|14:03
+
|14:15
 
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.  
 
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.  
  
 
|-  
 
|-  
−
|14:10
+
|14:22
 
|More information on this mission is available at this link.  
 
|More information on this mission is available at this link.  
  
 
|-  
 
|-  
−
|14:15
+
|14:27
 
|This is Bella Tony from '''IIT Bombay, '''signing off. Thank you for joining.  
 
|This is Bella Tony from '''IIT Bombay, '''signing off. Thank you for joining.  
  
 
|}
 
|}

Latest revision as of 16:41, 21 February 2019

Time Narration
00:01 Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
00:07 In this tutorial, we will learn how to catalog Serial subscriptions.
00:14 To record this tutorial, I am using:

Ubuntu Linux Operating System 16.04 and

Koha version 16.05

00:27 To follow this tutorial, you should have knowledge of Library Science.
00:33 To practice this tutorial, you should have: Koha installed on your system.

And, you should also have Admin access in Koha.

00:44 If not, please refer to the Koha Spoken Tutorial series on this website.
00:50 Before we begin, let us understand- What are Serials module?
00:56 Serials module is used for managing subscription of-

Journals,

01:03 Magazines and Periodicals that are published periodically.
01:10 In this demo, I am going to catalog a serial publication -

with the title- Indian Journal of Microbiology,

01:19 Volume-57,

Number- 1,

Quarterly publication for the month of- Jan to March 2017

01:30 To do so, login with the Superlibrarian username and password.
01:36 On the Homepage, click on Cataloging.
01:41 Then click on +New record.

From the drop-down, select Serials.

01:49 A new page Add MARC record opens.
01:54 Let us proceed to fill in the details below.
01:58 Notice that there are a few mandatory fields on this page.
02:03 Interestingly, Koha auto-generates values for a few mandatory fields.
02:09 Among the range of tabs from 0 to 9, we will start with tab zero.
02:16 Click inside the field for 000, LEADER. By default, Koha shows this value.
02:26 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:35 Koha auto generates this value for my machine.
02:40 You will see a different value on your interface.
02:44 I will skip the fields for 006 and 007.
02:50 When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,

Koha auto generates this value

03:01 Next, go to the tab 022 ISSN.
03:06 Locate the two blank boxes adjacent to 022 question mark.
03:12 Note that when you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag 022 opens up.
03:24 Here, both the indicators are undefined.
03:28 Now, let us go back to the Koha interface.
03:32 So, I will skip the two blank boxes.
03:36 Next, locate the sub-field ‘a’ International Standard Serial Number.
03:43 Enter an 8 digit Journal ISSN.
03:49 However, you have to add the ISSN of the Journal that you have chosen to catalog.
03:55 I will skip the rest of the fields.
03:57 You may consider filling these fields as per the requirement of your library.
04:04 Next, go to the tab 040 CATALOGING SOURCE.

Locate the two blank boxes adjacent to 040 ?.

04:14 Here, both the indicators are undefined.
04:18 So, I will leave the two blank boxes as they are.
04:23 Go to sub-field c, Transcribing agency.
04:28 Type the name of the Institute/University or the Department here.
04:34 I will type IIT Bombay.


04:37 Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
04:44 In the sub-field ‘a’, Classification number enter 660.62
04:52 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
05:01 Then go to the tab 245 TITLE STATEMENT:.
05:07 Locate the two blank boxes adjacent to 245 ?.

As mentioned earlier, when you click on the ? (question mark),

05:17 the entire MARC 21 Bibliographic format for the respective tag opens up.
05:24 Let us again go back to the Koha interface.
05:28 Now, type 0 in the first blank box. Note that 0 is the indicator for No added Entry.
05:37 Type 0 in the 2nd blank box also.
05:41 2nd indicator represents a non-filling character.
05:46 I have entered 0 because under this TITLE: there is no non-filling character.
05:54 In the sub-field ‘a’, Title , type: Indian Journal of Microbiology.
06:01 You can type the title of your Journal here.
06:05 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
06:11 Locate the two blank boxes adjacent to 260?.
06:17 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
06:26 Now, I will fill the details for my book. You can type the details pertaining to your book.
06:34 In the sub-field ‘a’ Place of publication, distribution, etc., enter New Delhi.
06:42 In the sub-field ‘b’ Name of publisher, distributor, etc., enter Springer.
06:50 In the sub-field ‘c’ Date of publication, distribution, etc., enter 2017.
07:00 Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
07:07 Now, go to 300 PHYSICAL DESCRIPTION.
07:12 Locate the two blank boxes adjacent to 300 ?.
07:19 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
07:27 In the sub-field ‘a’ Extent, I will type 11 v.
07:33 Note that I am subscribing this journal from 11 v onward.
07:39 So, you will have to enter as per your journal.
07:43 Now, go to 310 CURRENT PUBLICATION FREQUENCY.
07:49 Locate the two blank boxes adjacent to 310?.
07:55 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
08:03 Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
08:12 In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
08:22 This is because my journal is a quarterly Serial.
08:27 If yours is different, for eg: monthly, bi-monthly etc. then fill accordingly.
08:34 Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
08:41 Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
08:47 Locate the two blank boxes adjacent to 650 ?.

Type 1 in the first blank box.

08:55 Note that 1 is the indicator for Primary (Level of subject).
09:00 Type 0 in the second blank box.
09:04 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
09:11 Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
09:19 Here, I will type subject heading as Microbiology.
09:24 You have to type a relevant subject heading for your Book or Serial.
09:31 In case more than one keyword has to be added, then as explained in an earlier tutorial, click on the small button: Repeat this Tag.
09:42 Duplicate of the tab 650 appears.
09:47 Go back to the top again and from the tabs 0 to 9, click on the tab 7.
09:54 On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
10:03 Locate the two blank boxes adjacent to 700 ?.

Type 1 in the first blank box.

10:13 Note that 1 is the indicator for Surname.
10:18 2nd indicator is undefined by MARC 21. So, I will leave it blank.
10:26 Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
10:35 In the sub-field ‘a' Personal name, enter the editor’s name.
10:41 You have to type your book or Serial editor’s name.
10:47 Remember to write the surname first followed by comma and then first name.
10:54 Lastly, from the tabs 0 to 9, click on the tab 9.
11:00 Go to 942 ADDED ENTRY ELEMENTS (KOHA).
11:06 Go to the sub-field ‘c’: Koha item type, and from the drop-down select Serial.
11:15 After filling in all the details click on Save at the left corner of the page.
11:22 A new page opens with the title I gave.
11:26 On my interface, it says Items for Indian Journal of Microbiology.
11:33 Next, for Add item,

We are prompted to fill details like- Date acquired, Source of acquisition,

11:45 Cost, normal purchase price, Barcode, Cost, replacement price etc.
11:54 I have filled in a few details as per my Library.
11:58 You may pause the video and fill the details as per your Library.
12:04 Click inside the field for Date acquired to auto-select the date. However, note that the date is editable.
12:15 If you do not have information for a particular field, then leave it blank.
12:21 Remember that by default. Koha fills in the details for- Permanent location,
12:29 Current location, Full call number and Koha item type.
12:37 Additionally, you may click on the buttons- Add & Duplicate,
12:43 Add multiple copies of this item at the bottom of the page.
12:49 After entering all the details, click on the tab Add item at the bottom of the page.
12:56 Another page opens with the entered details of the Journal:

Items for Indian Journal of Microbiology.

13:05 With this we have cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C.
13:15 for Biology section of the library with appropriate details.
13:20 You may now log out from Koha.
13:23 Go to the top right corner of the Koha interface.
13:28 Click on Spoken Tutorial Library and select logout from the drop-down.
13:35 And, this brings us to the end of this tutorial.
13:38 Let us summarize.

In this tutorial, we learnt how to catalog serial subscriptions.

13:48 For assignment, catalog Journal of Molecular Biology.
13:54 The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
14:01 The Spoken Tutorial Project Team conducts workshops and gives certificates.
14:07 For more details, please write to us.
14:11 Please post your timed queries in this forum.
14:15 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
14:22 More information on this mission is available at this link.
14:27 This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14

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