Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

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Title of script: Welcome to GNUKhata
 +
 +
Author: Trupti Kini
 +
 +
Keywords: video tutorial
 +
 
{| border=1
 
{| border=1
 
|| '''Visual cue'''
 
|| '''Visual cue'''
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|-
 
|-
 
||'''Display desktop'''  
 
||'''Display desktop'''  
−
|| Welcome to this series of spoken tutorials on '''GNUKhata''' version 1.1
+
|| '''Welcome to GNUKhata'''  
  
 
|-
 
|-
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'''Learning Objectives'''
 
'''Learning Objectives'''
 
||  
 
||  
−
At the end of this tutorial, you will be able to:
+
In this tutorial, you will be able to:
−
* Install '''GNUKhata''' on your local machine
+
* Install '''GNUKhata'''
−
* Use '''GNUKhata''' software
+
* Run '''GNUKhata''' on your machines
−
* Explore the interface of '''GNUKhata'''
+
* Register an organization for a financial year
−
* Explore features of '''GNUKhata'''
+
* Set Preferences for the Organization
  
 +
|-
 +
||'''Show Slide'''
 +
'''System Requirement'''
 +
||
 +
In this tutorial, I am using
 +
* '''Ubuntu 12.04''' Operating System
 +
* '''GNUKhata''' version 1.2
 +
* '''Firefox''' version 17.0
  
 
|-
 
|-
−
|| '''Show Slide'''
+
||'''Show Slide'''
 
'''System Requirements'''
 
'''System Requirements'''
 
||  
 
||  
−
* '''Ubuntu 12.04''' Operating System
 
 
* '''GNUKhata''' works well on  all versions of '''Ubuntu'''  
 
* '''GNUKhata''' works well on  all versions of '''Ubuntu'''  
 
* Starting from 11.04 and above.  
 
* Starting from 11.04 and above.  
 
* It has also been tested on '''Debian Distro''' of '''GNU/Linux'''.
 
* It has also been tested on '''Debian Distro''' of '''GNU/Linux'''.
 +
  
 
|-
 
|-
 
||
 
||
 
||
 
||
−
To open '''GNUKhata''' interface, we use:
+
To open '''GNUKhata''' interface:
−
* It is recommended that users use '''Mozilla Firefox''' version 3.6 or above.
+
* We recommend '''Mozilla Firefox''' version 3.6 or above.
−
* '''GNUKhata''' can also run smoothly on other browsers like '''Chromium''' and '''Opera'''.
+
* '''GNUKhata''' runs smoothly on browsers like '''Chromium''' and '''Opera'''.
−
 
+
  
 
|-
 
|-
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||
 
||
 
'''GNUKhata''' is a '''Free and Open Source (FOSS) Accounting Software'''.  
 
'''GNUKhata''' is a '''Free and Open Source (FOSS) Accounting Software'''.  
−
It can be deployed by:
+
It provides a  solution for basic book keeping.
−
* Both profit making and Non-profit making organisations
+
It can be deployed by:  
−
* NGOs.
+
* Profit making organizations and  
−
It provides a '''Free and Open Source(FOSS)''' solution for basic book keeping.
+
* Non-profit making organizations like  NGOs.  
−
* This project was initiated by '''Mr. Krishnakant Mane''' from '''IIT-Bombay
+
−
* He is the Team Leader of this Project.
+
  
 
|-
 
|-
 
|| '''GNUKhata''' Official Website
 
|| '''GNUKhata''' Official Website
 
||  
 
||  
−
For more information about '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
+
For more information on '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
  
−
 
−
|-
 
−
||
 
−
||
 
−
You can:
 
−
* Create accounts
 
−
* Add transactions
 
−
* View reports.
 
−
* Unique feature like '''Extended Trial Balance''' has been included.
 
−
* Stands out to be a class apart from the other existing accounting software.
 
  
 
|-
 
|-
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||
 
||
 
* So let us now see how to install '''GNUKhata''' on '''Linux''' machines.
 
* So let us now see how to install '''GNUKhata''' on '''Linux''' machines.
−
* For this, download the latest version of '''GNUKhata''' from '''http://www.gnukhata.org/public'''
+
* For this, you need to have the root admin access.
  
 +
|-
 +
||Go to '''http://www.gnukhata.org/public'''
 +
||Let us go to the URL '''http://www.gnukhata.org/public'''
 +
 +
|-
 +
||/* on the browser window*/
 +
* Click on '''installer_1.2.tar.gz'''
 +
* When download window pops up, choose '''Save file''' option and click '''OK'''
 +
||From this webpage, download '''installer_1.2.tar.gz''' on your machine by clicking on it
 +
* When download window pops up, choose '''Save file''' and click on '''OK'''
 +
 +
 +
|-
 +
||Copy '''installer_1.2.tar.gz''' to '''Home''' folder.
 +
||Copy the downloaded tar file  from your '''Downloads''' to your '''Home''' folder
 +
 +
|-
 +
||Go to the '''Home''' folder
 +
||Now go to your '''Home''' folder
  
 
|-
 
|-
−
||/* switch to demo */
+
||Right-click on the '''installer_1.2.tar.gz''' then select '''Extract here'''
 
Installation of '''GNUKhata'''
 
Installation of '''GNUKhata'''
 
||
 
||
−
* The installer is named '''GNUKhata-installer_1.1.tar.gz'''
+
Right-click on the '''installer_1.2.tar.gz''' and select '''Extract here'''.  
−
* Right click on the '''installer''' and select '''Extract here'''.  
+
 
−
* Open a '''terminal''' by pressing '''Ctrl+Alt+T'''
+
  
  
 
|-
 
|-
−
||Update applications in your machine
+
||Press '''Ctrl+Alt+T'''
 +
Installation of '''GNUKhata'''
 
||
 
||
−
Type the command '''sudo apt-get update'''
+
Open '''terminal''' by pressing '''Ctrl+Alt+T'''.
 +
 
  
 
|-
 
|-
 +
||Type '''sudo apt-get update'''  and press '''Enter'''
 
||
 
||
−
||
+
* Type the command '''sudo apt-get update'''
−
Now, through the '''terminal''', go inside the '''installer''' folder by typing
+
* Press '''Enter'''
−
'''cd installer_1.1'''
+
* Give the root password if asked
  
  
 
|-
 
|-
 +
||Type '''cd installer_1.2'''  and press '''Enter'''
 
||
 
||
 +
Now, go inside the '''installer_1.2''' folder by typing '''cd installer_1.2'''
 +
* Press '''Enter'''
 +
 +
|-
 +
||Type '''sudo chmod +x ./gkinstall.sh'''  and press '''Enter'''
 
||
 
||
−
Once inside the '''installer''' directory, execute the following two commands:
+
* Once inside the '''installer_1.2''' directory, execute the following command:
−
* '''chmod +x ./gkinstall.sh'''
+
'''sudo chmod +x ./gkinstall.sh'''
 +
* Press '''Enter'''
 +
* Give the root password if asked
 
* With this command, we are giving the executable permission
 
* With this command, we are giving the executable permission
−
* '''sudo ./gkinstall.sh'''
+
 
−
* With '''sudo''' command, we are giving root user privilege.
+
−
* This installation takes some time.
+
  
 
|-
 
|-
−
||Start '''GNUKhata'''
+
||Type '''sudo ./gkinstall.sh'''  and press '''Enter'''
 
||
 
||
−
When the prompt returns without any error:
+
* Now, type '''sudo ./gkinstall.sh'''
−
* Type the command '''sudo startgk'''
+
* Press '''Enter'''
 +
* With '''sudo''' command, we are giving root user privilege.
 +
* This installation will take some time.
  
 +
|-
 +
||Type '''sudo startgk''' and press '''Enter'''
 +
||
 +
When the prompt returns without any error, type '''sudo startgk''' and press '''Enter'''
  
 
|-
 
|-
−
||Opening '''GNUKhata'''
+
||Open Firefox and type in the address bar
 +
'''http://localhost:8080'''
 
||
 
||
−
To run '''GNUKhata''' on your machine:
+
* To run '''GNUKhata''' on your machine, open the '''Firefox''' browser.  
−
* Open the '''Firefox''' browser.  
+
* Type in the address bar '''http://localhost:8080''' and then press enter.
−
* Type '''http://localhost''' in the address bar.
+
−
* You will be able to run '''GNUKhata'''.
+
−
* If you cannot run '''GNUKhata''' with this '''url''', please type '''http://localhost:8080'''  
+
  
  
 
|-
 
|-
−
||/* switch to '''GNUKhata''' web page */
+
|| '''GNUKhata's''' welcome screen
−
'''GNUKhata''' Demo
+
||  
−
||
+
This is the Welcome screen of '''GNUKhata'''.
−
Let us see the demo of all the features available in '''GNUKhata'''.
+
−
* This is the Main screen of '''GNUKhata'''.  
+
  
 
|-
 
|-
−
||Point to buttons
+
|| Point to buttons  
−
* '''Select Existing Organisation'''
+
* '''Select Existing Organization'''
−
* '''Create New Organisation'''.
+
* '''Create New Organization'''  
−
||
+
 
−
* Here you can see two buttons
+
||  
−
* '''Select Existing Organisation''' and '''Create New Organisation'''.
+
Here you see two buttons:
 +
* '''Selecting Existing Organization'''  
 +
* And the second is '''Create New Organization'''
  
 
|-
 
|-
−
||Click on '''Create New Organisation'''
+
||  
−
||
+
Click on '''Create New Organization''' button
−
* Let me click on '''Create New Organisation'''.
+
||  
−
* In the '''Organisation Name''' text box, you can enter your organisation's name.  
+
* Since we have just installed '''GNUKhata''', we will have to create a new organization.  
−
* In the dropdown of '''Organisation Type''', we can select either '''Profit Making''' or '''NGO'''.
+
* For this, click on '''Create New Organization''' button.
−
* We can enter the '''From Date''' and '''To Date''' for the organisation's financial year.
+
  
 
|-
 
|-
−
||Click on '''Select Existing Organisation''' button
+
||Point to the four options '''Organization Name''', '''Organization Type''', '''Financial year From date''' and '''To date'''
−
||
+
||  
−
* Since I want to show the demo, let us select an already created organisation say '''ABC'''.  
+
Four important options of GNUKhata appear on the screen:
−
* For creating new organisation see "Deploying GNUKhata" tutorial
+
* '''Organization Name'''.  
−
* Notice that the financial year appears automatically.
+
* '''Organization Type'''.
−
* Click on '''Proceed''' button.
+
* '''Financial Year  From Date''' and
 +
* '''To date'''  
  
 
|-
 
|-
−
||Screen 2
+
|| In  '''Organization Name''' text box, type '''Welcome'''
−
'''Login''' Page
+
||
−
||
+
* Here, in the '''Organization Name''' field, let's type the name of a company.
−
* We are on the login page.
+
* For example, '''Welcome'''
−
* The default username and password is '''admin'''.
+
−
* Let us login into '''GNUKhata'''.  
+
−
* Click on '''Login'''.
+
  
 
|-
 
|-
−
||Screen 3
+
|| Choose from the drop down of '''Organization Type'''
−
||
+
||
−
* Now we can see the Organisation name on top along with the Financial year. * We can also see menus like '''Master''', '''Transactions''', '''Reports''', '''Administration''' and '''Help'''.
+
* Next, under '''Organization Type''', we have two choices '''Profit Making''' and '''NGO'''
 +
* Let me select '''NGO''' as my option.  
  
 
|-
 
|-
−
||Point to '''Master''' menu
+
||Enter the financial year 
−
||
+
||
−
Under '''Master''' menu, you can see options like :
+
* Now we have to specify '''From Date''' and '''To Date'''
−
* '''Account Creation/Find/Edit'''
+
* I will type in from date
−
* '''Edit Organisation details'''  
+
**'''01''' press enter
−
* '''Add More Projects'''
+
** '''04''' press enter
−
* '''Bank Reconciliation'''.
+
**'''2011''' press enter
 +
* '''To date''' appears automatically
  
 +
|-
 +
|| Click on '''Next'''
 +
||
 +
Now, press the '''Next''' button.
  
 
|-
 
|-
−
||Click on '''Master''' and then '''Account Creation/Find/Edit'''.
+
|| Screen 2
−
||
+
Point to '''Welcome''' and Financial Year
−
In account creation, you have twelve group names.  
+
||  
 +
The name of the organization and the financial year period appears at the top.  
 +
 
  
 
|-
 
|-
−
||Click on drop down of '''Group name'''.
+
|| Point to the various text boxes
−
||
+
||  
−
* You can choose an appropriate Group.
+
* Information pertaining to the organization has to be filled here.
−
* Let us select '''Current Assets'''.
+
* For now, I will choose not to fill any of these details, as they are optional.  
  
 
|-
 
|-
−
||Click on  drop down of '''Sub- Group name'''
+
|| Point to '''Save''' button
−
||
+
||  
−
* You can choose the respective Sub-group.  
+
If you choose to fill details here, then click on '''Save''' button before proceeding.  
  
 
|-
 
|-
−
||
+
|| Click on '''Skip''' button
−
||
+
||  
−
* You can enter the new account in account name field and
+
However, since we are not entering any details here, let's press the '''Skip''' button.
−
* Opening balance in the box labeled '''Opening balance'''.
+
  
 +
|-
 +
|| Point to loader
 +
||
 +
* Note, we have to wait for some time, because the database is being created.
 +
* This is a one-time process while creating a new organization.
  
 
|-
 
|-
−
||Click on '''Master''' and then '''Editing Organisation Details'''
+
||Screen 3
−
||
+
Point to two checkboxes:
−
Here, you can edit the organisation details.  
+
* '''Projectwise Accounting'''  
 +
* '''Manual Account Codes'''
 +
||  
 +
* On the next webpage, you have to choose the '''Preferences''' for your organisation.
 +
There are two checkboxes here:
 +
* '''Projectwise Accounting'''
 +
* '''Manual Account Codes'''
 +
 
 +
|-
 +
|| Point to 1st check box '''(Projectwise Accounting)'''
 +
||
 +
If you want project wise accounting,  then check the '''Projectwise Accounting''' checkbox.  
  
  
 
|-
 
|-
−
||Click on '''Master''' and then '''Add More Projects'''
+
|| Check '''Projectwise Accounting''' checkbox >> Point to the new textboxes below.
−
||
+
||  
−
* For a large organisation,  '''GNUKhata''' provides an option for maintaining accounts Projectwise.  
+
* Note what happens when this checkbox is checked.  
−
* You can add one or more projects and view the reports projectwise.
+
* Two new textboxes appear below
  
  
 
|-
 
|-
−
||Point to '''Master''' Menu
+
|| Point to the first textbox >> Type '''spoken tutorial'''
−
Click on '''Bank Reconciliation Statement'''
+
||  
−
||
+
* We have to type the name of that project in the first textbox.
−
* In Bank Reconciliation, you can reconcile transactions at frequent intervals.
+
* So, let's type '''spoken tutorial'''.
−
* You can clear or unclear transactions.
+
−
* More on this can be found in the tutorial 'Bank Reconciliation'
+
  
 
|-
 
|-
−
||Click on '''Transaction''' menu
+
||Point to the second textbox >> Type '''800'''
 
||
 
||
−
* Under '''Transaction''' option, we have 10 different transactions
+
* Enter the '''sanctioned amount''' for that project, in the next textbox.
−
* We can add, edit or delete the transaction under this menu.  
+
* Let's enter '''800''' as the '''sanctioned amount'''.
−
* More on Transactions can be found in tutorial named '''Contra Transaction'''
+
−
 
+
  
 
|-
 
|-
−
||Click on  '''Reports''' menu
+
|| Point to '''Add more projects''' option
−
||
+
||  
−
Under '''Reports''' we can view financial reports in the form of:
+
* To add more than one project name, click on '''Add More Projects''' option.
−
* '''Ledger'''
+
* I won't do it for now since it will be a repetitive task.
−
* '''Trial Balance'''
+
−
* '''Project Statement'''
+
−
* '''Cash flow'''
+
−
* '''Balance Sheet'''
+
  
 +
.
  
 
|-
 
|-
−
||
+
|| Point to '''Manual Account Codes''' check box
−
||
+
||
−
* '''Profit and Loss''' account, in case of a '''Profit Making'''
+
* Next checkbox is for Manual Account codes.
−
* For '''NGO''', we will have '''Income and Expenditure''' report instead of '''Profit and Loss'''.
+
If you check this check-box:
−
* More on this can be found in the tutorial '''Viewing Reports in GNUKhata'''
+
* The account code will be auto-generated while creating accounts.  
 +
* You can optionally give account codes manually while creating accounts.
 +
       
  
 
|-
 
|-
−
||Click on '''Reports''' menu and then
+
|| Check '''Manual Account Codes''' checkbox
−
Click on '''Ledger'''
+
||  
−
||
+
* Many organizations and individuals choose to maintain the account code manually
−
You can view the '''Ledger''' with or without narration by:
+
* So I will check this checkbox.
−
* Selecting an account name
+
−
* Entering the date range
+
−
* These dates must fall in between the start and end of financial year.
+
−
* You can view '''ledger''' even for individual projects.  
+
  
 
|-
 
|-
−
||Click on '''Reports''' menu then click on '''Trial Balance''' ('''Extended Trial Balance''')
+
|| Press '''Save''' button
−
||
+
||  
−
Under '''Trial Balance''', you can select one amongst the three Trial Balances i.e
+
* After stating your preference, press '''Save''' button.
−
* '''Net Trial Balance'''
+
* A message will be displayed at the top - '''Your preferences have been saved'''.
−
* '''Gross  Trial Balance'''
+
−
* '''Extended Trial Balance'''  
+
  
 
|-
 
|-
 
||
 
||
 
||
 
||
−
* Let us see the '''Extended  Trial Balance''' and click on '''View'''.
+
After adding the preferences, we can create new accounts by clicking on '''Create Account''' button
−
* Similarly, we can select '''Gross''' and '''Extended Trial Balance'''.
+
−
* '''Extended Trial Balance''' is one of the unique additions in '''GNUKhata'''.
+
  
 
|-
 
|-
−
||Click on '''Reports''' menu then click '''Project Statement'''  
+
|| Point to the '''Quit''' button
 
||
 
||
−
* In '''Project Statement''', you can view individual project statements
+
* At this point if you want to quit GNUKhata, you can click on '''Quit''' button.  
−
* In the '''Select Project''' drop down, select '''Gnukhata'''
+
* For now I will click on '''Quit''' button.
−
* Click on '''View'''.
+
−
* You will be able to see all the Transactions done under the Project Name '''Gnukhata'''
+
  
 
|-
 
|-
−
||Click on '''Reports''' menu and Go to '''Balance Sheet'''
+
||Point to welcome screen
 
||
 
||
−
You can view '''Balance Sheet''' for the selected period within the financial year in two formats. i.e
+
* You are directed to the '''Welcome Screen of GNUKhata'''
−
* '''Conventional Balance Sheet('''horizontal balance sheet''')
+
* Click on '''Select Existing Organization''' button
−
* '''Sources and application of funds'''('''vertical balance sheet''')
+
* You will notice the created organization appears in the list.
−
 
+
  
 
|-
 
|-
−
||Click on '''Reports''' menu and then select'''Profit and Loss''' (or '''Income and Expenditure''')
+
||Type '''sudo stopgk''' to stop '''GNUKhata'''
 
||
 
||
−
In '''Profit and Loss''' account you will be able to see:
+
* To stop '''GNUkhata''', switch to the terminal, type '''sudo stopgk''' and press enter.
−
* The report for '''Profit and Loss''' account
+
* Give root password if asked
−
* For a period within the financial year of an '''Profit Making'''.
+
−
* For a '''NGO''' organisation, this report will be '''Income and Expenditure'''.
+
  
 
|-
 
|-
−
||Click on Administration Menu
+
|| Show Slide
−
||
+
Summary
−
In '''Administration''' menu you can:
+
||  
−
* Create a new user
+
So in this tutorial we have learnt :
−
* Even change the password of that existing user.
+
* To install '''GNUKhata'''
 +
To create:  
 +
* New organization
 +
* Set preferences
  
  
 
|-
 
|-
−
||Click on '''Help''' Menu
+
||/*Slide 9*/
 +
Assignment
 
||
 
||
−
Under '''Help''' menu:
+
* Set Preferences
−
* You can see list of '''Shortcut keys''' for all the activities.
+
** Select '''Projectwise Accounting''' and type in first textbox '''Spoken Tutorial''' and for sanctioned amount type '''800'''
−
* You can see list of authors in the '''Authors''' option,
+
** Select '''Manual Account Code'''  
−
* The full license text in '''License''' option.
+
** Click on '''Save''' button
−
* The '''Manual''' option will have the complete manual which is under construction.
+
  
  
  
−
|-
 
−
||Stop '''GNUkhata'''
 
−
||
 
−
To stop '''GNUkhata''',  type on the '''terminal''' '''sudo stopgk'''
 
  
  
 
|-
 
|-
−
||Summary
+
||  
−
||
+
||  
−
So in this tutorial we have seen:
+
−
* How '''GNUKhata''' can be used for Accounting purposes.
+
−
* We have also seen how to install '''GNUKhata'''.
+
−
 
+
−
|-
+
−
||
+
−
||
+
 
* Watch the video available at:  http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
 
* Watch the video available at:  http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
 
* It summarizes the Spoken Tutorial project  
 
* It summarizes the Spoken Tutorial project  
Line 331: Line 357:
  
 
|-
 
|-
−
||Spoken Tutorial Workshops
+
|| Spoken Tutorial Workshops
−
||
+
||  
 
The Spoken Tutorial Project Team  
 
The Spoken Tutorial Project Team  
 
* Conducts workshops using spoken tutorials  
 
* Conducts workshops using spoken tutorials  
Line 339: Line 365:
  
 
|-
 
|-
−
||Acknowledgement
+
|| Show Acknowledgement Slide
−
||
+
Acknowledgement
 +
||  
 
* Spoken Tutorial Project is a part of the Talk to a Teacher  project
 
* Spoken Tutorial Project is a part of the Talk to a Teacher  project
 
* It is supported by the National Mission on Education through  ICT, MHRD, Government of India
 
* It is supported by the National Mission on Education through  ICT, MHRD, Government of India
 
* More information on this Mission is available at:  http://spoken-tutorial.org\NMEICT-Intro
 
* More information on this Mission is available at:  http://spoken-tutorial.org\NMEICT-Intro
−
 
  
 
|-
 
|-
−
||Thank You!
+
|| Thanks for joining
−
||
+
||  
−
* That’s it for this tutorial.  
+
* That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
−
* In the upcoming tutorials, we shall learn more about  deploying  '''GNUKhata'''.  
+
 
* Thank you for watching.  
 
* Thank you for watching.  
−
* This is '''Trupti''' signing off, Good Bye.
+
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
|}

Latest revision as of 11:16, 22 July 2013

Title of script: Welcome to GNUKhata

Author: Trupti Kini

Keywords: video tutorial

Visual cue Narration
Display desktop Welcome to GNUKhata
Show Slide

Learning Objectives

In this tutorial, you will be able to:

  • Install GNUKhata
  • Run GNUKhata on your machines
  • Register an organization for a financial year
  • Set Preferences for the Organization
Show Slide

System Requirement

In this tutorial, I am using

  • Ubuntu 12.04 Operating System
  • GNUKhata version 1.2
  • Firefox version 17.0
Show Slide

System Requirements

  • GNUKhata works well on all versions of Ubuntu
  • Starting from 11.04 and above.
  • It has also been tested on Debian Distro of GNU/Linux.


To open GNUKhata interface:

  • We recommend Mozilla Firefox version 3.6 or above.
  • GNUKhata runs smoothly on browsers like Chromium and Opera.
What is GNUKhata?

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It provides a solution for basic book keeping. It can be deployed by:

  • Profit making organizations and
  • Non-profit making organizations like NGOs.
GNUKhata Official Website

For more information on GNUKhata, please visit our website http://gnukhata.org.


Download GNUKhata
  • So let us now see how to install GNUKhata on Linux machines.
  • For this, you need to have the root admin access.
Go to http://www.gnukhata.org/public Let us go to the URL http://www.gnukhata.org/public
/* on the browser window*/
  • Click on installer_1.2.tar.gz
  • When download window pops up, choose Save file option and click OK
From this webpage, download installer_1.2.tar.gz on your machine by clicking on it
  • When download window pops up, choose Save file and click on OK


Copy installer_1.2.tar.gz to Home folder. Copy the downloaded tar file from your Downloads to your Home folder
Go to the Home folder Now go to your Home folder
Right-click on the installer_1.2.tar.gz then select Extract here

Installation of GNUKhata

Right-click on the installer_1.2.tar.gz and select Extract here.


Press Ctrl+Alt+T

Installation of GNUKhata

Open terminal by pressing Ctrl+Alt+T.


Type sudo apt-get update and press Enter
  • Type the command sudo apt-get update
  • Press Enter
  • Give the root password if asked


Type cd installer_1.2 and press Enter

Now, go inside the installer_1.2 folder by typing cd installer_1.2

  • Press Enter
Type sudo chmod +x ./gkinstall.sh and press Enter
  • Once inside the installer_1.2 directory, execute the following command:

sudo chmod +x ./gkinstall.sh

  • Press Enter
  • Give the root password if asked
  • With this command, we are giving the executable permission


Type sudo ./gkinstall.sh and press Enter
  • Now, type sudo ./gkinstall.sh
  • Press Enter
  • With sudo command, we are giving root user privilege.
  • This installation will take some time.
Type sudo startgk and press Enter

When the prompt returns without any error, type sudo startgk and press Enter

Open Firefox and type in the address bar

http://localhost:8080

  • To run GNUKhata on your machine, open the Firefox browser.
  • Type in the address bar http://localhost:8080 and then press enter.


GNUKhata's welcome screen

This is the Welcome screen of GNUKhata.

Point to buttons
  • Select Existing Organization
  • Create New Organization

Here you see two buttons:

  • Selecting Existing Organization
  • And the second is Create New Organization

Click on Create New Organization button

  • Since we have just installed GNUKhata, we will have to create a new organization.
  • For this, click on Create New Organization button.
Point to the four options Organization Name, Organization Type, Financial year From date and To date

Four important options of GNUKhata appear on the screen:

  • Organization Name.
  • Organization Type.
  • Financial Year From Date and
  • To date
In Organization Name text box, type Welcome
  • Here, in the Organization Name field, let's type the name of a company.
  • For example, Welcome
Choose from the drop down of Organization Type
  • Next, under Organization Type, we have two choices Profit Making and NGO
  • Let me select NGO as my option.
Enter the financial year
  • Now we have to specify From Date and To Date
  • I will type in from date
    • 01 press enter
    • 04 press enter
    • 2011 press enter
  • To date appears automatically
Click on Next

Now, press the Next button.

Screen 2

Point to Welcome and Financial Year

The name of the organization and the financial year period appears at the top.


Point to the various text boxes
  • Information pertaining to the organization has to be filled here.
  • For now, I will choose not to fill any of these details, as they are optional.
Point to Save button

If you choose to fill details here, then click on Save button before proceeding.

Click on Skip button

However, since we are not entering any details here, let's press the Skip button.

Point to loader
  • Note, we have to wait for some time, because the database is being created.
  • This is a one-time process while creating a new organization.
Screen 3

Point to two checkboxes:

  • Projectwise Accounting
  • Manual Account Codes
  • On the next webpage, you have to choose the Preferences for your organisation.

There are two checkboxes here:

  • Projectwise Accounting
  • Manual Account Codes
Point to 1st check box (Projectwise Accounting)

If you want project wise accounting, then check the Projectwise Accounting checkbox.


Check Projectwise Accounting checkbox >> Point to the new textboxes below.
  • Note what happens when this checkbox is checked.
  • Two new textboxes appear below


Point to the first textbox >> Type spoken tutorial
  • We have to type the name of that project in the first textbox.
  • So, let's type spoken tutorial.
Point to the second textbox >> Type 800
  • Enter the sanctioned amount for that project, in the next textbox.
  • Let's enter 800 as the sanctioned amount.
Point to Add more projects option
  • To add more than one project name, click on Add More Projects option.
  • I won't do it for now since it will be a repetitive task.

.

Point to Manual Account Codes check box
  • Next checkbox is for Manual Account codes.

If you check this check-box:

  • The account code will be auto-generated while creating accounts.
  • You can optionally give account codes manually while creating accounts.


Check Manual Account Codes checkbox
  • Many organizations and individuals choose to maintain the account code manually
  • So I will check this checkbox.
Press Save button
  • After stating your preference, press Save button.
  • A message will be displayed at the top - Your preferences have been saved.

After adding the preferences, we can create new accounts by clicking on Create Account button

Point to the Quit button
  • At this point if you want to quit GNUKhata, you can click on Quit button.
  • For now I will click on Quit button.
Point to welcome screen
  • You are directed to the Welcome Screen of GNUKhata
  • Click on Select Existing Organization button
  • You will notice the created organization appears in the list.
Type sudo stopgk to stop GNUKhata
  • To stop GNUkhata, switch to the terminal, type sudo stopgk and press enter.
  • Give root password if asked
Show Slide

Summary

So in this tutorial we have learnt :

  • To install GNUKhata

To create:

  • New organization
  • Set preferences


/*Slide 9*/

Assignment

  • Set Preferences
    • Select Projectwise Accounting and type in first textbox Spoken Tutorial and for sanctioned amount type 800
    • Select Manual Account Code
    • Click on Save button



Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining
  • That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
  • Thank you for watching.




Contributors and Content Editors

Nancyvarkey, Trupti

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