Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

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(Created page with '{| border=1 || '''Visual cue''' || '''Narration''' |- ||'''Display desktop''' || Welcome to this series of spoken tutorials on '''GNUKhata''' version 1.1 |- || '''Show Slide …')
 
 
(77 intermediate revisions by 2 users not shown)
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 +
Title of script: Welcome to GNUKhata
 +
 +
Author: Trupti Kini
 +
 +
Keywords: video tutorial
 +
 
{| border=1
 
{| border=1
 
|| '''Visual cue'''
 
|| '''Visual cue'''
Line 5: Line 11:
 
|-
 
|-
 
||'''Display desktop'''  
 
||'''Display desktop'''  
−
|| Welcome to this series of spoken tutorials on '''GNUKhata''' version 1.1
+
|| '''Welcome to GNUKhata'''  
  
 
|-
 
|-
Line 11: Line 17:
 
'''Learning Objectives'''
 
'''Learning Objectives'''
 
||  
 
||  
−
At the end of this tutorial, you will be able to:
+
In this tutorial, you will be able to:
−
* Use '''GNUKhata''' software
+
* Install '''GNUKhata'''
−
* Explore the interface of '''GNUKhata'''  
+
* Run '''GNUKhata''' on your machines
−
* Explore features of '''GNUKhata'''
+
* Register an organization for a financial year
 +
* Set Preferences for the Organization
  
 +
|-
 +
||'''Show Slide'''
 +
'''System Requirement'''
 +
||
 +
In this tutorial, I am using
 +
* '''Ubuntu 12.04''' Operating System
 +
* '''GNUKhata''' version 1.2
 +
* '''Firefox''' version 17.0
  
 
|-
 
|-
−
|| '''Show Slide'''
+
||'''Show Slide'''
 
'''System Requirements'''
 
'''System Requirements'''
 
||  
 
||  
−
To record this tutorial, I am using :
+
* '''GNUKhata''' works well on  all versions of '''Ubuntu'''
−
* '''GNUKhata''' version 1.1
+
* Starting from 11.04 and above.  
−
* '''Ubuntu 12.04''' Operating System
+
* It has also been tested on '''Debian Distro''' of '''GNU/Linux'''.
−
* Recommended to use '''Firefox''' version 3.6 or above.
+
 
−
It works well with other browsers, too.   
+
 
−
Eg-'''Chromium''' and '''Opera'''.
+
|-
 +
||
 +
||
 +
To open '''GNUKhata''' interface:
 +
* We recommend '''Mozilla Firefox''' version 3.6 or above.
 +
* '''GNUKhata''' runs smoothly on  browsers like '''Chromium''' and '''Opera'''.
 +
 
 +
|-
 +
|| What is '''GNUKhata'''?
 +
||
 +
'''GNUKhata''' is a '''Free and Open Source (FOSS) Accounting Software'''.
 +
It provides a  solution for basic book keeping.
 +
It can be deployed by:
 +
*  Profit making organizations and
 +
* Non-profit making organizations like  NGOs.
 +
 
 +
|-
 +
|| '''GNUKhata''' Official Website
 +
||
 +
For more information on '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
 +
 
 +
 
 +
|-
 +
||Download '''GNUKhata'''
 +
||
 +
* So let us now see how to install '''GNUKhata''' on '''Linux''' machines.
 +
* For this, you need to have the root admin access.   
 +
 
 +
|-
 +
||Go to '''http://www.gnukhata.org/public'''  
 +
||Let us go to the URL '''http://www.gnukhata.org/public'''
 +
 
 +
|-
 +
||/* on the browser window*/
 +
* Click on '''installer_1.2.tar.gz'''
 +
* When download window pops up, choose '''Save file''' option and click '''OK'''
 +
||From this webpage, download '''installer_1.2.tar.gz''' on your machine by clicking on it
 +
* When download window pops up, choose '''Save file''' and click on '''OK'''
 +
 
 +
 
 +
|-
 +
||Copy '''installer_1.2.tar.gz''' to '''Home''' folder.
 +
||Copy the downloaded tar file  from your '''Downloads''' to your '''Home''' folder
 +
 
 +
|-
 +
||Go to the '''Home''' folder
 +
||Now go to your '''Home''' folder
 +
 
 +
|-
 +
||Right-click on the '''installer_1.2.tar.gz''' then select '''Extract here'''
 +
Installation of '''GNUKhata'''
 +
||
 +
Right-click on the '''installer_1.2.tar.gz''' and select '''Extract here'''.
 +
 
 +
 
 +
 
 +
|-
 +
||Press '''Ctrl+Alt+T'''
 +
Installation of '''GNUKhata'''
 +
||
 +
Open '''terminal''' by pressing '''Ctrl+Alt+T'''.
 +
 
 +
 
 +
|-
 +
||Type '''sudo apt-get update'''  and press '''Enter'''
 +
||
 +
* Type the command '''sudo apt-get update'''
 +
* Press '''Enter'''
 +
* Give the root password if asked
 +
 
 +
 
 +
|-
 +
||Type '''cd installer_1.2'''  and press '''Enter'''
 +
||
 +
Now, go inside the '''installer_1.2''' folder by typing '''cd installer_1.2'''
 +
* Press '''Enter'''
 +
 
 +
|-
 +
||Type '''sudo chmod +x ./gkinstall.sh'''  and press '''Enter'''
 +
||
 +
* Once inside the '''installer_1.2''' directory, execute the following command:
 +
'''sudo chmod +x ./gkinstall.sh'''
 +
* Press '''Enter'''
 +
* Give the root password if asked
 +
* With this command, we are giving the executable permission
 +
 
 +
 
 +
|-
 +
||Type '''sudo ./gkinstall.sh'''  and press '''Enter'''
 +
||
 +
* Now, type '''sudo ./gkinstall.sh'''
 +
* Press '''Enter'''
 +
* With '''sudo''' command, we are giving root user privilege.
 +
* This installation will take some time.
 +
 
 +
|-
 +
||Type '''sudo startgk''' and press '''Enter'''
 +
||
 +
When the prompt returns without any error, type '''sudo startgk''' and press '''Enter'''
 +
 
 +
|-
 +
||Open Firefox and type in the address bar
 +
'''http://localhost:8080''' 
 +
||
 +
* To run '''GNUKhata''' on your machine, open the '''Firefox''' browser.
 +
* Type in the address bar '''http://localhost:8080''' and then press enter.
 +
 
 +
 
 +
|-
 +
|| '''GNUKhata's''' welcome screen
 +
||
 +
This is the Welcome screen of '''GNUKhata'''.
 +
 
 +
|-
 +
|| Point to buttons
 +
* '''Select Existing Organization'''
 +
* '''Create New Organization'''
 +
 
 +
||
 +
Here you see two buttons:
 +
* '''Selecting Existing Organization'''
 +
* And the second is '''Create New Organization'''
 +
 
 +
|-
 +
||
 +
Click on '''Create New Organization''' button
 +
||
 +
* Since we have just installed '''GNUKhata''', we will have to create a new organization.
 +
* For this, click on '''Create New Organization''' button.
 +
 
 +
|-
 +
||Point to the four options '''Organization Name''', '''Organization Type''', '''Financial year From date''' and '''To date'''
 +
||
 +
Four important options of GNUKhata appear on the screen:
 +
* '''Organization Name'''.
 +
* '''Organization Type'''.
 +
* '''Financial Year  From Date''' and
 +
* '''To date'''
 +
 
 +
|-
 +
|| In  '''Organization Name''' text box, type '''Welcome'''
 +
||
 +
* Here, in the '''Organization Name''' field, let's type the name of a company.
 +
* For example, '''Welcome'''
 +
 
 +
|-
 +
|| Choose from the drop down of '''Organization Type'''
 +
||
 +
* Next, under '''Organization Type''', we have two choices '''Profit Making''' and '''NGO''' 
 +
* Let me select '''NGO''' as my option.
 +
 
 +
|-
 +
||Enter the financial year 
 +
||
 +
* Now we have to specify '''From Date''' and '''To Date'''
 +
* I will type in from date
 +
**'''01''' press enter
 +
** '''04''' press enter
 +
**'''2011''' press enter
 +
* '''To date''' appears automatically
 +
 
 +
|-
 +
|| Click on '''Next'''
 +
||
 +
Now, press the '''Next''' button.
 +
 
 +
|-
 +
|| Screen 2
 +
Point to '''Welcome''' and Financial Year
 +
||
 +
The name of the organization and the financial year period appears at the top.
 +
 
 +
 
 +
|-
 +
|| Point to the various text boxes
 +
||
 +
* Information pertaining to the organization has to be filled here.
 +
* For now, I will choose not to fill any of these details, as they are optional.
 +
 
 +
|-
 +
|| Point to '''Save''' button
 +
||
 +
If you choose to fill details here, then click on '''Save''' button before proceeding.
 +
 
 +
|-
 +
|| Click on '''Skip''' button
 +
||
 +
However, since we are not entering any details here, let's press the '''Skip''' button.
 +
 
 +
|-
 +
|| Point to loader
 +
||
 +
* Note, we have to wait for some time, because the database is being created.
 +
* This is a one-time process while creating a new organization.
 +
 
 +
|-
 +
||Screen 3
 +
Point to two checkboxes:
 +
* '''Projectwise Accounting'''
 +
* '''Manual Account Codes'''
 +
||
 +
* On the next webpage, you have to choose the '''Preferences''' for your organisation.
 +
There are two checkboxes here:
 +
* '''Projectwise Accounting'''
 +
* '''Manual Account Codes'''
 +
 
 +
|-
 +
|| Point to 1st check box '''(Projectwise Accounting)'''
 +
||
 +
If you want project wise accounting,  then check the '''Projectwise Accounting''' checkbox.
 +
 
 +
 
 +
|-
 +
|| Check '''Projectwise Accounting''' checkbox >> Point to the new textboxes below.
 +
||
 +
* Note what happens when this checkbox is checked.
 +
* Two new textboxes appear below
 +
 
 +
 
 +
|-
 +
|| Point to the first textbox >> Type '''spoken tutorial'''
 +
||
 +
* We have to type the name of that project in the first textbox.
 +
* So, let's type '''spoken tutorial'''.
 +
 
 +
|-
 +
||Point to the second textbox >> Type '''800'''
 +
||
 +
* Enter the '''sanctioned amount''' for that project, in the next textbox.
 +
* Let's enter '''800''' as the '''sanctioned amount'''.
 +
 
 +
|-
 +
|| Point to '''Add more projects''' option
 +
||
 +
* To add more than one project name, click on '''Add More Projects''' option.
 +
* I won't do it for now since it will be a repetitive task.
 +
 
 +
.
 +
 
 +
|-
 +
|| Point to '''Manual Account Codes''' check box
 +
||
 +
* Next checkbox is for Manual Account codes.
 +
If you check this check-box:
 +
* The account code will be auto-generated while creating accounts.
 +
* You can optionally give account codes manually while creating accounts.
 +
       
 +
 
 +
|-
 +
|| Check '''Manual Account Codes''' checkbox
 +
||
 +
* Many organizations and individuals choose to maintain the account code manually
 +
* So I will check this checkbox.
 +
 
 +
|-
 +
|| Press '''Save''' button
 +
||
 +
* After stating your preference, press '''Save''' button.
 +
* A message will be displayed at the top - '''Your preferences have been saved'''.
 +
 
 +
|-
 +
||
 +
||
 +
After adding the preferences, we can create new accounts by clicking on '''Create Account''' button
 +
 
 +
|-
 +
|| Point to the '''Quit''' button
 +
||
 +
* At this point if you want to quit GNUKhata, you can click on '''Quit''' button.
 +
* For now I will click on '''Quit''' button.
 +
 
 +
|-
 +
||Point to welcome screen
 +
||
 +
* You are directed to the '''Welcome Screen of GNUKhata'''
 +
* Click on '''Select Existing Organization''' button
 +
* You will notice the created organization appears in the list.
 +
 
 +
|-
 +
||Type '''sudo stopgk''' to stop '''GNUKhata'''
 +
||
 +
* To stop '''GNUkhata''', switch to the terminal, type '''sudo stopgk''' and press enter.
 +
* Give root password if asked
 +
 
 +
|-
 +
|| Show Slide
 +
Summary
 +
||
 +
So in this tutorial we have learnt :
 +
* To install '''GNUKhata'''
 +
To create:
 +
* New organization
 +
* Set preferences
 +
 
 +
 
 +
|-
 +
||/*Slide 9*/
 +
Assignment
 +
||
 +
* Set Preferences
 +
** Select '''Projectwise Accounting''' and type in first textbox '''Spoken Tutorial''' and for sanctioned amount type '''800'''
 +
** Select '''Manual Account Code'''
 +
** Click on '''Save''' button
 +
 
 +
 
 +
 
 +
 
 +
 
 +
|-
 +
||
 +
||
 +
* Watch the video available at:  http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
 +
* It summarizes the Spoken Tutorial project
 +
* If you do not have good bandwidth, you can download and watch it
 +
 
 +
|-
 +
|| Spoken Tutorial Workshops
 +
||
 +
The Spoken Tutorial Project Team
 +
* Conducts workshops using spoken tutorials
 +
* Gives certificates to those who pass an online test
 +
* For more details, please write to contact@spoken-tutorial.org
 +
 
 +
|-
 +
|| Show Acknowledgement Slide
 +
Acknowledgement
 +
||
 +
* Spoken Tutorial Project is a part of the Talk to a Teacher  project
 +
* It is supported by the National Mission on Education through  ICT, MHRD, Government of India
 +
* More information on this Mission is available at:  http://spoken-tutorial.org\NMEICT-Intro
 +
 
 +
|-
 +
|| Thanks for joining
 +
||
 +
* That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
 +
* Thank you for watching.
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
|}

Latest revision as of 11:16, 22 July 2013

Title of script: Welcome to GNUKhata

Author: Trupti Kini

Keywords: video tutorial

Visual cue Narration
Display desktop Welcome to GNUKhata
Show Slide

Learning Objectives

In this tutorial, you will be able to:

  • Install GNUKhata
  • Run GNUKhata on your machines
  • Register an organization for a financial year
  • Set Preferences for the Organization
Show Slide

System Requirement

In this tutorial, I am using

  • Ubuntu 12.04 Operating System
  • GNUKhata version 1.2
  • Firefox version 17.0
Show Slide

System Requirements

  • GNUKhata works well on all versions of Ubuntu
  • Starting from 11.04 and above.
  • It has also been tested on Debian Distro of GNU/Linux.


To open GNUKhata interface:

  • We recommend Mozilla Firefox version 3.6 or above.
  • GNUKhata runs smoothly on browsers like Chromium and Opera.
What is GNUKhata?

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It provides a solution for basic book keeping. It can be deployed by:

  • Profit making organizations and
  • Non-profit making organizations like NGOs.
GNUKhata Official Website

For more information on GNUKhata, please visit our website http://gnukhata.org.


Download GNUKhata
  • So let us now see how to install GNUKhata on Linux machines.
  • For this, you need to have the root admin access.
Go to http://www.gnukhata.org/public Let us go to the URL http://www.gnukhata.org/public
/* on the browser window*/
  • Click on installer_1.2.tar.gz
  • When download window pops up, choose Save file option and click OK
From this webpage, download installer_1.2.tar.gz on your machine by clicking on it
  • When download window pops up, choose Save file and click on OK


Copy installer_1.2.tar.gz to Home folder. Copy the downloaded tar file from your Downloads to your Home folder
Go to the Home folder Now go to your Home folder
Right-click on the installer_1.2.tar.gz then select Extract here

Installation of GNUKhata

Right-click on the installer_1.2.tar.gz and select Extract here.


Press Ctrl+Alt+T

Installation of GNUKhata

Open terminal by pressing Ctrl+Alt+T.


Type sudo apt-get update and press Enter
  • Type the command sudo apt-get update
  • Press Enter
  • Give the root password if asked


Type cd installer_1.2 and press Enter

Now, go inside the installer_1.2 folder by typing cd installer_1.2

  • Press Enter
Type sudo chmod +x ./gkinstall.sh and press Enter
  • Once inside the installer_1.2 directory, execute the following command:

sudo chmod +x ./gkinstall.sh

  • Press Enter
  • Give the root password if asked
  • With this command, we are giving the executable permission


Type sudo ./gkinstall.sh and press Enter
  • Now, type sudo ./gkinstall.sh
  • Press Enter
  • With sudo command, we are giving root user privilege.
  • This installation will take some time.
Type sudo startgk and press Enter

When the prompt returns without any error, type sudo startgk and press Enter

Open Firefox and type in the address bar

http://localhost:8080

  • To run GNUKhata on your machine, open the Firefox browser.
  • Type in the address bar http://localhost:8080 and then press enter.


GNUKhata's welcome screen

This is the Welcome screen of GNUKhata.

Point to buttons
  • Select Existing Organization
  • Create New Organization

Here you see two buttons:

  • Selecting Existing Organization
  • And the second is Create New Organization

Click on Create New Organization button

  • Since we have just installed GNUKhata, we will have to create a new organization.
  • For this, click on Create New Organization button.
Point to the four options Organization Name, Organization Type, Financial year From date and To date

Four important options of GNUKhata appear on the screen:

  • Organization Name.
  • Organization Type.
  • Financial Year From Date and
  • To date
In Organization Name text box, type Welcome
  • Here, in the Organization Name field, let's type the name of a company.
  • For example, Welcome
Choose from the drop down of Organization Type
  • Next, under Organization Type, we have two choices Profit Making and NGO
  • Let me select NGO as my option.
Enter the financial year
  • Now we have to specify From Date and To Date
  • I will type in from date
    • 01 press enter
    • 04 press enter
    • 2011 press enter
  • To date appears automatically
Click on Next

Now, press the Next button.

Screen 2

Point to Welcome and Financial Year

The name of the organization and the financial year period appears at the top.


Point to the various text boxes
  • Information pertaining to the organization has to be filled here.
  • For now, I will choose not to fill any of these details, as they are optional.
Point to Save button

If you choose to fill details here, then click on Save button before proceeding.

Click on Skip button

However, since we are not entering any details here, let's press the Skip button.

Point to loader
  • Note, we have to wait for some time, because the database is being created.
  • This is a one-time process while creating a new organization.
Screen 3

Point to two checkboxes:

  • Projectwise Accounting
  • Manual Account Codes
  • On the next webpage, you have to choose the Preferences for your organisation.

There are two checkboxes here:

  • Projectwise Accounting
  • Manual Account Codes
Point to 1st check box (Projectwise Accounting)

If you want project wise accounting, then check the Projectwise Accounting checkbox.


Check Projectwise Accounting checkbox >> Point to the new textboxes below.
  • Note what happens when this checkbox is checked.
  • Two new textboxes appear below


Point to the first textbox >> Type spoken tutorial
  • We have to type the name of that project in the first textbox.
  • So, let's type spoken tutorial.
Point to the second textbox >> Type 800
  • Enter the sanctioned amount for that project, in the next textbox.
  • Let's enter 800 as the sanctioned amount.
Point to Add more projects option
  • To add more than one project name, click on Add More Projects option.
  • I won't do it for now since it will be a repetitive task.

.

Point to Manual Account Codes check box
  • Next checkbox is for Manual Account codes.

If you check this check-box:

  • The account code will be auto-generated while creating accounts.
  • You can optionally give account codes manually while creating accounts.


Check Manual Account Codes checkbox
  • Many organizations and individuals choose to maintain the account code manually
  • So I will check this checkbox.
Press Save button
  • After stating your preference, press Save button.
  • A message will be displayed at the top - Your preferences have been saved.

After adding the preferences, we can create new accounts by clicking on Create Account button

Point to the Quit button
  • At this point if you want to quit GNUKhata, you can click on Quit button.
  • For now I will click on Quit button.
Point to welcome screen
  • You are directed to the Welcome Screen of GNUKhata
  • Click on Select Existing Organization button
  • You will notice the created organization appears in the list.
Type sudo stopgk to stop GNUKhata
  • To stop GNUkhata, switch to the terminal, type sudo stopgk and press enter.
  • Give root password if asked
Show Slide

Summary

So in this tutorial we have learnt :

  • To install GNUKhata

To create:

  • New organization
  • Set preferences


/*Slide 9*/

Assignment

  • Set Preferences
    • Select Projectwise Accounting and type in first textbox Spoken Tutorial and for sanctioned amount type 800
    • Select Manual Account Code
    • Click on Save button



Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining
  • That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
  • Thank you for watching.




Contributors and Content Editors

Nancyvarkey, Trupti

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