Difference between revisions of "Aakash-Business-Tool/C2/Account-Management/English"

/* Slide 1 */

Learning Objectives /*Slide 2 */

• Create Account
• Edit Account
• Delete Account

System Requirements /*Slide 3 */

• ABT 1.0
• Android 4.2 (Jelly Bean)
• Rooted tablet

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

/*Slide 5*/

• The principles of book keeping.
• How to run and start ABT and
• How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Enter username and password for admin.

Login as admin.

The alert prompts a dialog to set account code type i.e. manual or automated.

Tap on Confirm button.

Remember, this is only one time activity.

If organization type is NGO, it will include Corpus in the list, or else Capital.

Corpus,Current Liability, Loans(Liability) & Reserves.

Capital is the amount invested in the business by the owner.

Liabilities denote the amount which a business owes to a another firm/person.

• Current Asset
• Fixed Assets
• Loans (Asset)
• Investment
• Miscellaneous Expenses(Asset)

• which a business owns and
• has money value.

It is an asset used in business, for more than one year.

They are always shown as debit balance.

• Direct Expense
• Direct Income
• Indirect Expense
• Indirect Income

will have zero opening balance.

Direct Income is earned from the business or for the services provided.

Indirect Expenses - expenses incurred after the manufacturing process is over.

Indirect income is one that is earned by way of non-business activities.

eg. sale of old newspaper, sale of cartons.

These are the subgroups provided by ABT.

We can add new subgroup if required.

I shall choose Bank as subgroup.

->Enter SBI

So here,we see a field for Account code.

We can edit the suggested code or we can even leave it as it is.

The default value as you can see is 0.00.

You can accept this or enter any positive or negative value.

You need to enter opening balance if:

• You are setting up a new business Or
• Its your first accounting package

Right now it is 0.00

It is so as we have not yet saved this account with its debit opening balance.

Right now it is 0.00

It is so as no account with credit opening balance has been saved.

• Total debit opening balance,
• Total credit opening balance,

depend on what type of opening balance you have entered.

• Total debit opening balance
• Total credit opening balance &
• Difference in opening balances are read-only fields.

For this entry, let us select the Create New Subgroup option.

Here, we have to type the name of the subgroup we wish to create.

Let us type Salary.

So, there is no provision to enter an opening balance for this account.

You can change this account code if you wish.

We have successfully learnt to create accounts.

Well, don't worry at all! We can edit as well as delete the accounts.

We can edit them as well as delete them.

The account can be searched by either Account Name or Account Code.

There is no provision of this dropdown if Manual Account Codes was not checked.

Only Search by Account Name would have been visible.

• Edit Account Or

• Delete Account

Salary For Employees is under the Group Direct Expense.

Hence, we can only edit the account name and not the opening balance.

Let us modify the Account name to Salary For Staff.

We can delete only those accounts which are not under any transaction.

Summary

• Create Account
• Edit Account
• Delete Account

Assignment

• Purchase, Group name - Current Liability and Sub-group - Sundry Creditors for Purchase

• Sales, Group name - Current Liability and Sub-group - Sundry Creditors for Expense

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

/*Slide 13*/

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

/*Slide 14*/

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

That’s it for this tutorial. This is Trupti Kini from IIT Bombay.

Thank you very much for watching.