Difference between revisions of "Aakash-Business-Tool/C2/Account-Management/English"
From Script | Spoken-Tutorial
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| − | + | Title of script: Account-Management | |
| + | |||
| + | Author: Trupti Rajesh Kini | ||
| + | |||
| + | Keywords: Create Account,account code type i.e manual or automated,groups and subgroups,edit Account,delete Account | ||
| + | |||
{| style="border-spacing:0;" | {| style="border-spacing:0;" | ||
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* The principles of book keeping. | * The principles of book keeping. | ||
* How to run and start '''ABT''' and | * How to run and start '''ABT''' and | ||
| − | * How to | + | * How to create a new organization |
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org] | If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org] | ||
| Line 65: | Line 70: | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization''' button. |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Login''' button | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Login''' button | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, let's tap on '''Login''' button and go ahead to the login screen. |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Login window | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Login window | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select '''admin''' for role. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select '''admin''' for role. | ||
| − | Enter username and password for '''admin | + | Enter username and password for '''admin'''. |
| − | + | ||
| − | + | ||
| − | + | ||
| − | + | ||
| + | Login as '''admin'''. | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Master Menu''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Master Menu''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We are now on the ''' | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We are now on the '''Master menu''' of '''ABT.''' |
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Create Account '''menu | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Create Account '''menu | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Create Account '''menu. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Create Account '''menu. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to alert '''Set manual account code''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to alert '''Set manual account code''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When you enter this page for the first time, the alert-box appears on the screen. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When you enter this page for the first time, the '''alert-box''' appears on the screen. |
| − | The alert prompts a dialog to set account code type i.e. manual or automated. | + | The '''alert''' prompts a dialog to set '''account code type''' i.e. '''manual''' or '''automated'''. |
| − | For manual account code, check the check-box. | + | |- |
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Check the check-box >> tap on '''Confirm''' | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For '''manual account code''', check the check-box. | ||
Tap on '''Confirm''' button. | Tap on '''Confirm''' button. | ||
| − | + | Remember, this is only one time activity. | |
| − | Remember, this is only one time activity | + | |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Create account screen | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Create account screen | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This is '''Create Account''' page | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This is '''Create Account''' page. |
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Create account screen | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Create account screen | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An organization can have any number of accounts. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An organization can have any number of accounts. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' and '''Subgroup name''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' and '''Subgroup name''' | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Every account falls under a '''Group''' and optionally a '''Sub-Group'''. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Every account falls under a '''Group''' and optionally a '''Sub-Group'''. | ||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on dropdown of '''Group Name''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on dropdown of '''Group Name''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| All the Group | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| All the '''Group''' names are available in '''Group name''' drop-down. |
|- | |- | ||
| Line 137: | Line 128: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This organization is of the type '''NGO.''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This organization is of the type '''NGO.''' | ||
| − | If organization type is NGO, it will include Corpus in the list, or else Capital. | + | If organization type is '''NGO''', it will include '''Corpus''' in the list, or else '''Capital'''. |
| − | + | ||
| − | + | ||
| Line 146: | Line 135: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Credit opening balance '''under groups: | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Credit opening balance '''under groups: | ||
| − | '''Corpus,Current Liability, Loans(Liability) | + | '''Corpus,Current Liability, Loans(Liability) & Reserves.''' |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 6 | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 6 | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Corpus''' is the principal amount of an '''NGO''' or a trust. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Corpus''' is the principal amount of an '''NGO''' or a '''trust'''. |
'''Capital''' is the amount invested in the business by the owner. | '''Capital''' is the amount invested in the business by the owner. | ||
'''Liabilities''' denote the amount which a business owes to a another firm/person. | '''Liabilities''' denote the amount which a business owes to a another firm/person. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Current Asset,Fixed Assets and Loans (Asset)''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Current Asset,Fixed Assets and Loans (Asset)''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Debit opening balance '''under groups: | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Debit opening balance '''under '''groups''': |
* '''Current Asset''' | * '''Current Asset''' | ||
| Line 168: | Line 154: | ||
* '''Investment''' | * '''Investment''' | ||
* '''Miscellaneous Expenses(Asset)''' | * '''Miscellaneous Expenses(Asset)''' | ||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 7 | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 7 | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Fixed Assets '''represent everything which a business owns and has money value. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Fixed Assets '''represent everything |
| + | *which a business owns and | ||
| + | *has money value. | ||
| Line 179: | Line 165: | ||
| − | They are always shown as debit balance. | + | They are always shown as '''debit balance'''. |
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Direct Income, Indirect Income, Direct Expense and Indirect Expense''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Direct Income, Indirect Income, Direct Expense and Indirect Expense''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Accounts under groups: | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Accounts under '''groups''': |
* '''Direct Expense''' | * '''Direct Expense''' | ||
| Line 193: | Line 176: | ||
* '''Indirect Income''' | * '''Indirect Income''' | ||
| − | will have zero opening balance. | + | will have zero '''opening balance'''. |
|- | |- | ||
| Line 213: | Line 196: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Choose '''Current Asset '''from Group Name drop down. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Choose '''Current Asset '''from Group Name drop down. | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| I will choose '''Current Asset''' as '''Group Name'''. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| I will choose '''Current Asset''' as '''Group Name'''. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Sub-Group Name->'''Tap on the dropdown of '''Sub-Group Name''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Sub-Group Name->'''Tap on the dropdown of '''Sub-Group Name''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Depending upon the group, select required subgroup . | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Depending upon the '''group''', select required '''subgroup'''. |
| − | These are the subgroups provided by ABT. | + | These are the '''subgroups''' provided by '''ABT'''. |
| − | We can add new | + | We can add new '''subgroup''' if required. |
| − | + | ||
| − | + | ||
| − | + | ||
| + | I shall choose '''Bank''' as '''subgroup'''. | ||
| Line 236: | Line 214: | ||
->Enter '''SBI''' | ->Enter '''SBI''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Lets enter | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Lets enter '''Account name''' as '''SBI.''' |
|- | |- | ||
| Line 243: | Line 221: | ||
| − | So here,we see a field for | + | So here,we see a field for '''Account code'''. |
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account Code''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account Code''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''ABT''' suggests an account code, as you can see. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''ABT''' suggests an '''account code''', as you can see. |
We can edit the suggested code or we can even leave it as it is. | We can edit the suggested code or we can even leave it as it is. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Debit opening balance''' textbox | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Debit opening balance''' textbox | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let's enter the '''Debit Opening Balance.''' |
| Line 267: | Line 239: | ||
You can accept this or enter any positive or negative value. | You can accept this or enter any positive or negative value. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| Line 278: | Line 247: | ||
You need to enter opening balance if: | You need to enter opening balance if: | ||
| − | * You are setting up a new business | + | * You are setting up a new business Or |
| − | * Its your first accounting package | + | * Its your first accounting package |
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Finally, bank balance will show the consolidated amount in the balance sheet. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Finally, bank balance will show the consolidated amount in the '''balance sheet'''. |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The total of all debit | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The total of all '''debit opening balances''' entered so far will be displayed here. |
Right now it is '''0.00''' | Right now it is '''0.00''' | ||
| − | It is so as we have not yet saved this account with its debit opening balance. | + | It is so as we have not yet saved this account with its '''debit opening balance.''' |
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Credit Opening Balance''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Credit Opening Balance''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Next, total of all Credit | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Next, total of all '''Credit opening balances''' entered so far is displayed here. |
| Line 307: | Line 272: | ||
| − | It is so as no account with credit opening balance has been saved | + | It is so as no account with '''credit opening balance''' has been saved. |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Difference in Opening Balance''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Difference in Opening Balance''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Last field displays the difference between debit and credit opening balances. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Last field displays the difference between '''debit''' and '''credit opening balances'''. |
| − | + | ||
| − | + | ||
| Line 319: | Line 282: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Press '''Save''' button | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Press '''Save''' button | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| After filling all the necessary data, save the details. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| After filling all the necessary data, save the details. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to message '''Account SBI has been saved successfully''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to message '''Account SBI has been saved successfully''' | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A message appears that you have successfully created the account. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A message appears that you have successfully created the account. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Note that the amount in the '''Total | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Note that the amount in the '''Total debit opening balance''' has been updated. |
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance '''and '''Total Credit Opening Balance''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance '''and '''Total Credit Opening Balance''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Total | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| |
| − | + | *'''Total debit opening balance,''' | |
| − | + | *'''Total credit opening balance,''' | |
| − | '''Total | + | |
| − | + | ||
| − | + | ||
| − | + | ||
| − | + | ||
| + | depend on what type of '''opening balance''' you have entered. | ||
|- | |- | ||
| Line 354: | Line 304: | ||
* '''Total debit opening balance''' | * '''Total debit opening balance''' | ||
| − | * '''Total credit opening balance''' | + | * '''Total credit opening balance''' & |
| − | * '''Difference in opening | + | * '''Difference in opening balances''' are read-only fields. |
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us create one more account and select Direct Expense as | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us create one more account and select '''Direct Expense''' as '''Group name'''. |
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''sub group ''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''sub group ''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice, the | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice, the '''Subgroup''' list does not have any '''sub-groups''' by default. |
|- | |- | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Create New Subgroup '''. |
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| If you do not wish to create a | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| If you do not wish to create a '''subgroup''', you can select '''No Sub-group''' option. |
| + | |||
For this entry, let us select the '''Create New Subgroup '''option. | For this entry, let us select the '''Create New Subgroup '''option. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| Line 381: | Line 327: | ||
| − | Here, we have to type the name of the subgroup we wish to create. | + | Here, we have to type the name of the '''subgroup''' we wish to create. |
Let us type '''Salary'''. | Let us type '''Salary'''. | ||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to subgroup list | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to subgroup list | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The created subgroup | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The created '''subgroup''' appears in the '''subgroup''' list after saving the account. |
|- | |- | ||
| Line 399: | Line 343: | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| No '''opening balance''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| No '''opening balance''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An account under the group '''Direct expense''' cannot have an opening balance. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An account under the group '''Direct expense''' cannot have an '''opening balance'''. |
| − | + | ||
| − | + | ||
| − | + | ||
| + | So, there is no provision to enter an '''opening balance''' for this account. | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to account code field | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to account code field | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice that the Account | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice that the '''Account code''' is automatically generated. |
| − | You can change this account code if you wish | + | You can change this '''account code''' if you wish. |
| − | + | ||
| − | + | ||
| + | |- | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Save''' | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|Now, let us save the details. | ||
| + | We have successfully learnt to create accounts. | ||
|- | |- | ||
| Line 423: | Line 367: | ||
Well, don't worry at all! We can edit as well as delete the accounts. | Well, don't worry at all! We can edit as well as delete the accounts. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Find / Edit''' tab | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Find / Edit''' tab | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When we tap on | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When we tap on '''Edit Account''' tab, we see a list of accounts created till now. |
| − | + | ||
| − | + | ||
| − | + | ||
| − | + | ||
| + | We can edit them as well as delete them. | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Search Account By''' drop-down | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Search Account By''' drop-down | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now you can see a drop-down menu - '''Search Account By '''by tapping on it. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, you can see a drop-down menu - '''Search Account By '''by tapping on it. |
| Line 447: | Line 385: | ||
| − | Only | + | Only '''Search by Account Name''' would have been visible. |
| − | + | ||
| − | + | ||
| Line 455: | Line 391: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Account Name''' from the dropdown | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Account Name''' from the dropdown | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us search the account by '''Account Name''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us search the account by '''Account Name''' | ||
| − | |||
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| − | |||
| + | |- | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Type '''Salary'''. | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|Type '''Salary'''. | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to the Search result | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to the Search result | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Salary For Employees''' from search | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Salary For Employees''' from the search results. |
| − | + | ||
| − | + | ||
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|- | |- | ||
| Line 475: | Line 408: | ||
* '''Delete Account ''' | * '''Delete Account ''' | ||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Edit''' button | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Edit''' button | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| To edit name and opening balance of this account, let us tap on Edit Account. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| To edit '''name''' and '''opening balance''' of this account, let us tap on '''Edit Account''' option. |
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Change '''Salary For Employees''' to '''Salary for Staffs''' | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Change '''Salary For Employees''' to '''Salary for Staffs''' | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Only | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Only '''Account name''' and '''Opening balance''' are editable. |
| Line 496: | Line 424: | ||
| − | Let us modify the | + | Let us modify the '''Account name''' to '''Salary For Staff'''. |
| − | + | ||
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|- | |- | ||
| Line 508: | Line 433: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Confirmation Message | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Confirmation Message | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Message appears saying changes saved successfully. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Message appears saying changes saved successfully. | ||
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|- | |- | ||
| Line 522: | Line 443: | ||
|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on delete button | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on delete button | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select an account '''Salary For Staff '''from the list and tap on '''Delete''' option. | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select an account '''Salary For Staff '''from the list and tap on '''Delete account''' option. |
| − | + | ||
| − | + | ||
| − | + | ||
| − | + | ||
| − | + | ||
| − | + | ||
| + | |- | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Yes''' | ||
| + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| it will a prompt a confirmation diolog. Tap on '''Yes''' to delete. | ||
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| Line 538: | Line 456: | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We now successfully edited and deleted an account. | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We now successfully edited and deleted an account. | ||
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| Line 546: | Line 461: | ||
Summary | Summary | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| So, in this tutorial we have learnt | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| So, in this tutorial we have learnt to: |
* Create Account | * Create Account | ||
* Edit Account | * Edit Account | ||
* Delete Account | * Delete Account | ||
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| Line 558: | Line 471: | ||
Assignment | Assignment | ||
| − | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| As an assignment create account | + | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| As an assignment create account: |
| − | * | + | * '''Purchase''', Group name - '''Current Liability''' and Sub-group - '''Sundry Creditors for Purchase''' |
| − | + | ||
| − | + | ||
| + | * '''Sales''', Group name - '''Current Liability''' and Sub-group - '''Sundry Creditors for Expense''' | ||
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* It summarizes the Spoken Tutorial project | * It summarizes the Spoken Tutorial project | ||
* If you do not have good bandwidth, you can download and watch it | * If you do not have good bandwidth, you can download and watch it | ||
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* Gives certificates to those who pass an online test | * Gives certificates to those who pass an online test | ||
* For more details, please write to contact@spoken-tutorial.org | * For more details, please write to contact@spoken-tutorial.org | ||
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* It is supported by the National Mission on Education through ICT, MHRD, Government of India | * It is supported by the National Mission on Education through ICT, MHRD, Government of India | ||
* More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro | * More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro | ||
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|- | |- | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Thanks for joining | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Thanks for joining | ||
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| | ||
| − | + | That’s it for this tutorial. This is Trupti Kini from IIT Bombay. | |
| − | + | ||
| − | + | ||
| + | Thank you very much for watching. | ||
|} | |} | ||
Latest revision as of 21:48, 10 February 2014
Title of script: Account-Management
Author: Trupti Rajesh Kini
Keywords: Create Account,account code type i.e manual or automated,groups and subgroups,edit Account,delete Account
| Visual cue | Narration |
| Display desktop
/* Slide 1 */ |
Hello and welcome to the spoken tutorial on Account Management in ABT. |
| Show Slide
Learning Objectives /*Slide 2 */ |
In this tutorial, you will be able to:
|
| Show Slide
System Requirements /*Slide 3 */ |
In this tutorial, I am using
|
| /*Slide 4 */ | For more information please visit, |
| Prerequisites
/*Slide 5*/ |
For this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org |
| Start ABT | Select ABT application on Android 4.2 |
| ABT's Welcome screen | We will see ABT's welcome screen |
| Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select Existing Organization button. |
| Tap on Login button | Now, let's tap on Login button and go ahead to the login screen. |
| Point to Login window | Select admin for role.
Enter username and password for admin. Login as admin. |
| Point to Master Menu | We are now on the Master menu of ABT. |
| Point to Create Account menu | Tap on Create Account menu. |
| Point to alert Set manual account code | When you enter this page for the first time, the alert-box appears on the screen.
|
| Check the check-box >> tap on Confirm | For manual account code, check the check-box.
Tap on Confirm button. Remember, this is only one time activity. |
| Point to Create account screen | This is Create Account page. |
| Create account screen | An organization can have any number of accounts. |
| Point to Group name and Subgroup name | Every account falls under a Group and optionally a Sub-Group.
|
| Tap on dropdown of Group Name | All the Group names are available in Group name drop-down. |
| Point to Corpus | This organization is of the type NGO.
If organization type is NGO, it will include Corpus in the list, or else Capital.
|
| Point to Corpus,Current Liability, Loans(Liability) | The accounts will have Credit opening balance under groups:
Corpus,Current Liability, Loans(Liability) & Reserves. |
| Slide 6 | Corpus is the principal amount of an NGO or a trust.
Capital is the amount invested in the business by the owner. Liabilities denote the amount which a business owes to a another firm/person. |
| Point to Current Asset,Fixed Assets and Loans (Asset) | The accounts will have Debit opening balance under groups:
|
| Slide 7 | Fixed Assets represent everything
|
| Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense | Accounts under groups:
will have zero opening balance. |
| Slide 8 and 9 | Direct expenses are expenses related to production and purchasing of goods.
eg. sale of old newspaper, sale of cartons. |
| Choose Current Asset from Group Name drop down. | I will choose Current Asset as Group Name. |
| Point to Sub-Group Name->Tap on the dropdown of Sub-Group Name | Depending upon the group, select required subgroup.
I shall choose Bank as subgroup.
|
| Point to Account name text box
->Enter SBI |
Lets enter Account name as SBI. |
| Point to Account Code | Recall, we had preferred to create account codes manually earlier.
|
| Point to Account Code | ABT suggests an account code, as you can see.
|
| Point to Debit opening balance textbox | Let's enter the Debit Opening Balance.
|
| Enter 5000 in Debit opening balance textbox | I will enter 5000 in Debit opening balance textbox
|
| Finally, bank balance will show the consolidated amount in the balance sheet. | |
| Point to Total Debit Opening Balance | The total of all debit opening balances entered so far will be displayed here.
Right now it is 0.00 It is so as we have not yet saved this account with its debit opening balance.
|
| Point to Total Credit Opening Balance | Next, total of all Credit opening balances entered so far is displayed here.
|
| Point to Difference in Opening Balance | Last field displays the difference between debit and credit opening balances.
|
| Press Save button | After filling all the necessary data, save the details. |
| Point to message Account SBI has been saved successfully | A message appears that you have successfully created the account. |
| Point to Total Debit Opening Balance | Note that the amount in the Total debit opening balance has been updated. |
| Point to Total Debit Opening Balance and Total Credit Opening Balance |
depend on what type of opening balance you have entered. |
| Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances | Note that,
|
| Point to Group name | Let us create one more account and select Direct Expense as Group name. |
| Point to sub group | Notice, the Subgroup list does not have any sub-groups by default. |
| Select Create New Subgroup . | If you do not wish to create a subgroup, you can select No Sub-group option.
|
| Point to new subgroup textbox | As soon as we do this, a new text box appears.
|
| Point to subgroup list | The created subgroup appears in the subgroup list after saving the account. |
| Point to account name field | Let us create an account Salary For Employees. |
| No opening balance | An account under the group Direct expense cannot have an opening balance.
So, there is no provision to enter an opening balance for this account.
|
| Point to account code field | Notice that the Account code is automatically generated.
|
| Tap on Save | Now, let us save the details.
We have successfully learnt to create accounts. |
| More features – Editing Accounts | Now what if we typed the name incorrectly? What do we do?
|
| Tap on Find / Edit tab | When we tap on Edit Account tab, we see a list of accounts created till now.
We can edit them as well as delete them. |
| Point to Search Account By drop-down | Now, you can see a drop-down menu - Search Account By by tapping on it.
|
| Select Account Name from the dropdown | Let us search the account by Account Name
|
| Type Salary. | Type Salary. |
| Point to the Search result | Tap on Salary For Employees from the search results. |
| Point to prompt box | A prompt box appears which asks whether we want to:
|
| Tap on Edit button | To edit name and opening balance of this account, let us tap on Edit Account option. |
| Change Salary For Employees to Salary for Staffs | Only Account name and Opening balance are editable.
|
| Tap on Save button | Save the changes. |
| Point to Confirmation Message | Message appears saying changes saved successfully. |
| Point to Delete Account | Now we will see how to delete an account.
|
| Tap on delete button | Select an account Salary For Staff from the list and tap on Delete account option. |
| Tap on Yes | it will a prompt a confirmation diolog. Tap on Yes to delete. |
| Point to Success message | A success message then appears saying desired account deleted. |
| We now successfully edited and deleted an account. | |
| /*Slide 10*/
Summary |
So, in this tutorial we have learnt to:
|
| /*Slide 11*/
Assignment |
As an assignment create account:
|
| /*Slide 12*/ |
|
| Spoken Tutorial Workshops
/*Slide 13*/ |
The Spoken Tutorial Project Team
|
| Show Acknowledgement Slide
Acknowledgement /*Slide 14*/ |
|
| Thanks for joining |
That’s it for this tutorial. This is Trupti Kini from IIT Bombay. Thank you very much for watching. |
