Difference between revisions of "Aakash-Business-Tool/C2/Account-Management/English"

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Title of script: Account-Management
 +
 +
Author: Trupti Rajesh Kini
 +
 +
Keywords: Create Account,account code type i.e manual or automated,groups and subgroups,edit Account,delete Account
 +
 +
 
{| style="border-spacing:0;"
 
{| style="border-spacing:0;"
−
| style="border-top:1.05pt double #808080;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| '''Visual cue'''  
+
| style="border-top:1.05pt double #808080;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0.049cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Visual cue'''  
 
| style="border:1.05pt double #808080;padding:0.049cm;"| '''Narration'''  
 
| style="border:1.05pt double #808080;padding:0.049cm;"| '''Narration'''  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| '''Display desktop'''  
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| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Display desktop'''  
  
 
/* Slide 1 */  
 
/* Slide 1 */  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Hello and welcome to the spoken tutorial on '''Account Management''' in '''ABT'''.  
−
Welcome to this tutorial on '''Account Management''' in '''ABT'''.  
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| '''Show Slide '''
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Show Slide '''
  
 
'''Learning Objectives''' /*Slide 2 */  
 
'''Learning Objectives''' /*Slide 2 */  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| In this tutorial, you will be able to:  
−
In this tutorial, you will be able to:  
+
  
 
* Create Account  
 
* Create Account  
Line 24: Line 29:
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| '''Show Slide'''  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Show Slide'''  
 +
 
 +
'''System Requirements''' /*Slide 3 */
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| In this tutorial, I am using
 +
 
 +
* '''ABT''' 1.0
 +
* '''Android''' 4.2 (Jelly Bean)
 +
* Rooted tablet
 +
 
  
−
'''System Requirements'''
 
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| In this tutorial, I am using
 
−
* '''ABT''' 1.0
 
−
* '''Android''' 4.2
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| '''Prerequisites'''
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| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 4 */
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For more information please visit,
  
−
/*Slide 4*/  
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[https://github.com/androportal/ABT https://github.com/androportal/ABT] '''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| For this tutorial, you must be familiar with:  
+
 
 +
[http://aakashlabs.org/docs/abt/index.html http://aakashlabs.org/docs/abt/index.html] '''
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Prerequisites'''
 +
 
 +
/*Slide 5*/  
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For this tutorial, you must be familiar with:  
  
 
* The principles of book keeping.  
 
* The principles of book keeping.  
−
* How to run and start '''ABT'''  
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* How to run and start '''ABT''' and
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* How to Create a New Organization
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* How to create a new organization
  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Start '''ABT'''
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| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Start '''ABT'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| Select '''ABT''' application on '''Android''' 4.2
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select '''ABT''' application on '''Android''' 4.2  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| '''ABT's''' Welcome screen  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''ABT's''' Welcome screen  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| We will see '''ABT's''' welcome screen  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We will see '''ABT's''' welcome screen  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Tap on '''Select Existing Organization''' button  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| We will choose the '''Select Existing Organization''' button  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization''' button.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Select '''Free Accounting Foundation''' from Organization drop down
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Login''' button
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, let's tap on '''Login''' button and go ahead to the login screen.
−
* We had already created an organization called '''Free Accounting Foundation''' in '''Maintaining organization''' tutorial
+
  
−
* We will select it from the drop-down list.  
+
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Login window
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select '''admin''' for role.
 +
Enter username and password for '''admin'''.
  
 +
Login as '''admin'''.
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Master Menu'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We are now on the '''Master menu''' of '''ABT.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to the '''Financial year''' dates
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Create Account '''menu
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| The financial year we had set is shown now.  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Create Account '''menu.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Tap on '''Login''' button
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to alert '''Set manual account code'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| Now, we shall tap on '''Login''' button and go ahead to the login screen.  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When you enter this page for the first time, the '''alert-box''' appears on the screen.
 +
 
 +
 
 +
The '''alert''' prompts a dialog to set '''account code type''' i.e. '''manual''' or '''automated'''.
 +
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Check the check-box >> tap on '''Confirm'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For '''manual account code''', check the check-box.
−
* Select '''guest''' for role
+
−
* Automatically '''Username''' & '''Password''' will be
+
  
 +
Tap on '''Confirm''' button.
  
 +
Remember, this is only one time activity.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Screen 3
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Create account screen
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This is '''Create Account''' page.
−
Entered in the respective fields
+
−
* Tap on '''Login''' button to continue
+
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Create account screen
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An organization can have any number of accounts.
 +
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' and '''Subgroup name'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Every account falls under a '''Group''' and optionally a '''Sub-Group'''.
  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Master Menu'''
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on dropdown of '''Group Name'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| All the '''Group''' names are available in '''Group name''' drop-down.
−
* We are now on the master menu of '''ABT'''
+
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Corpus'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This organization is of the type '''NGO.'''
 +
 +
If organization type is '''NGO''', it will include '''Corpus''' in the list, or else '''Capital'''.
  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Corpus,Current Liability, Loans(Liability)'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| Let us create one more account int his tutorial
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Credit opening balance '''under groups:
 +
 
 +
'''Corpus,Current Liability, Loans(Liability) & Reserves.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Group name'''
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 6
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Corpus''' is the principal amount of an '''NGO''' or a '''trust'''.
−
Let's choose '''Direct Expense''' from group name
+
 
 +
'''Capital''' is the amount invested in the business by the owner.
 +
 
 +
'''Liabilities''' denote the amount which a business owes to a another firm/person.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to sub group
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Current Asset,Fixed Assets and Loans (Asset)'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Debit opening balance '''under '''groups''':
−
Notice that the drop-down list for sub-group does not have any sub-groups by default.
+
 
 +
* '''Current Asset'''
 +
* '''Fixed Assets'''
 +
* '''Loans (Asset)'''
 +
* '''Investment'''
 +
* '''Miscellaneous Expenses(Asset)'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 7
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Fixed Assets '''represent everything
−
* If you do not wish to create a sub-group, you can select '''No Sub-group''' option.  
+
*which a business owns and
 +
*has money value.  
 +
 
 +
 
 +
It is an asset used in business, for more than one year.
 +
 
  
−
* But for this entry, let us choose the '''Create New Subgroup '''option.  
+
They are always shown as '''debit balance'''.  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to new subgroup textbox
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Direct Income, Indirect Income, Direct Expense and Indirect Expense'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Accounts under '''groups''':
−
* As soon as we do this, a new text box appears.
+
 
−
* Here, we can type the name of the subgroup we wish to create.
+
* '''Direct Expense'''
−
* Let us type '''Salary''' in the text-box.  
+
* '''Direct Income'''
 +
* '''Indirect Expense'''
 +
* '''Indirect Income'''
 +
 
 +
will have zero '''opening balance'''.  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to subgroup list
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 8 and 9
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Direct expenses''' are expenses related to production and purchasing of goods.
−
Newly created subgroup name appears in the subgroup list after saving the account
+
 
 +
 
 +
'''Direct Income''' is earned from the business or for the services provided.
 +
 
 +
 
 +
'''Indirect Expenses - '''expenses incurred after the manufacturing process is over.
 +
 
 +
 
 +
'''Indirect income''' is one that is earned by way of non-business activities.
 +
 
 +
eg. sale of old newspaper, sale of cartons.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to account name field
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Choose '''Current Asset '''from Group Name drop down.
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| I will choose '''Current Asset''' as '''Group Name'''.
−
I will type '''Salary For Employees''' in the account name field
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| No opening balance
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Sub-Group Name->'''Tap on the dropdown of '''Sub-Group Name'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Depending upon the '''group''', select required '''subgroup'''.
−
* There is no provision to enter an opening balance for this account.
+
−
* This is because, an account under the group '''Direct Expense''' cannot have an opening balance.  
+
  
 +
 +
These are the '''subgroups''' provided by '''ABT'''.
 +
 +
 +
We can add new '''subgroup''' if required.
 +
 +
I shall choose '''Bank''' as '''subgroup'''.
  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to account code field
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account name''' text box
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
 
−
* Notice that the Account Code is automatically generated.
+
->Enter '''SBI'''
−
* You can change this account code if you wish.  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Lets enter '''Account name''' as '''SBI.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| More features – '''Editing Accounts'''  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account Code'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Recall, we had preferred to create account codes manually earlier.  
−
* Now what if we typed the name incorrectly? What do we do?
+
−
* Well, don't worry at all! We can edit as well as delete the accounts.  
+
  
  
 +
So here,we see a field for '''Account code'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Tap on '''Find / Edit''' tab
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account Code'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''ABT''' suggests an '''account code''', as you can see.
−
* When we tap on edit account tab we see page to edit account
+
  
  
 +
We can edit the suggested code or we can even leave it as it is.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Search Account By''' drop-down
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Debit opening balance''' textbox
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let's enter the '''Debit Opening Balance.'''
−
* Now you can see a drop-down menu - '''Search Account By'''
+
−
* The account can be searched by either '''Account Name''' or '''Account Code'''.  
+
−
* There is no provision of this dropdown if '''Manual Account Codes''' was not checked
+
−
* Only Search by '''Account Name''' would have been visible
+
  
  
 +
The default value as you can see is '''0.00'''.
 +
 +
 +
You can accept this or enter any positive or negative value.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Select '''Account Name''' from the dropdown
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Enter '''5000''' in '''Debit opening balance''' textbox
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| I will enter '''5000''' in '''Debit opening balance''' textbox
−
* Let us search the account by '''Account Name'''.
+
 
 +
 
 +
You need to enter opening balance if:
 +
 
 +
* You are setting up a new business Or
 +
* Its your first accounting package
  
−
* List of account names will be seen below
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to the Search result
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"|  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Finally, bank balance will show the consolidated amount in the '''balance sheet'''.  
−
* Tap on '''Salary For Employees'''
+
−
* Here, the details for '''Salary For Employees''' is displayed.  
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to prompt box
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The total of all '''debit opening balances''' entered so far will be displayed here.
−
A prompt box appears which asks whether we want to:
+
  
−
* '''Edit Account''' Or
+
Right now it is '''0.00'''
 +
 
 +
It is so as we have not yet saved this account with its '''debit opening balance.'''
  
−
* '''Delete Account '''
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Tap on '''Edit''' button
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Credit Opening Balance'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Next, total of all '''Credit opening balances''' entered so far is displayed here.  
−
* To edit the details of this account, let us tap on '''Edit''' '''Account '''
+
−
* This will make the account '''editable'''.  
+
  
  
 +
Right now it is '''0.00'''
 +
 +
 +
It is so as no account with '''credit opening balance''' has been saved.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Change '''Salary For Employees''' to '''Salary for Staffs'''  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Difference in Opening Balance'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Last field displays the difference between '''debit''' and '''credit opening balances'''.  
−
* Only account name and opening balance are editable
+
−
* '''Salary For Employees''' is under the Group '''Direct Expense'''.
+
−
* Hence, we can only edit the account name and not the opening balance
+
−
* Let us modify the account name to '''Salary For Staffs'''.  
+
  
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Press '''Save''' button
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| After filling all the necessary data, save the details.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Tap on '''Save''' button
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to message '''Account SBI has been saved successfully'''  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A message appears that you have successfully created the account.  
−
To save the changes made, tap on '''Save''' button.  
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to Confirmation Message
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Note that the amount in the '''Total debit opening balance''' has been updated.
−
* Message appears saying changes made successfully
+
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance '''and '''Total Credit Opening Balance'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|
 +
*'''Total debit opening balance,'''
 +
*'''Total credit opening balance,'''
  
 +
depend on what type of '''opening balance''' you have entered.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance, Total Credit Opening Balance '''and '''Difference in Opening Balances'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Note that,  
−
* Similarly, you can edit the Account details by searching with '''Account Code'''.
+
  
 +
* '''Total debit opening balance'''
 +
* '''Total credit opening balance''' &
 +
* '''Difference in opening balances''' are read-only fields.
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us create one more account and select '''Direct Expense''' as '''Group name'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to Delete Account
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''sub group '''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice, the '''Subgroup''' list does not have any '''sub-groups''' by default.
−
* Now we will see how to delete this account
+
−
* We can delete only those accounts which has no opening balance and no transaction
+
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Create New Subgroup '''.
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| If you do not wish to create a '''subgroup''', you can select '''No Sub-group''' option.
  
 +
 +
For this entry, let us select the '''Create New Subgroup '''option.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Tap on delete button
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to''' new subgroup''' textbox
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| As soon as we do this, a new text box appears.
−
* To delete the account, tap on the '''Salary For Staffs'''
+
 
 +
 
 +
Here, we have to type the name of the '''subgroup''' we wish to create.
 +
 
 +
 
 +
Let us type '''Salary'''.
  
−
* Tap on '''Delete''' option
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Point to message confirmation
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to subgroup list
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| A confirmation message appears where we will choose '''Yes''' to delete.
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The created '''subgroup''' appears in the '''subgroup''' list after saving the account.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Success message
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to account name field
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| A success message then appears saying desired account deleted.
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us create an account '''Salary For Employees.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| No '''opening balance'''
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| We now successfully edited and deleted an account.  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An account under the group '''Direct expense''' cannot have an '''opening balance'''.  
  
 +
So, there is no provision to enter an '''opening balance''' for this account.
  
  
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to account code field
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice that the '''Account code''' is automatically generated.
 +
 +
 +
You can change this '''account code''' if you wish.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| /*Slide 8*/  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Save'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|Now, let us save the details.
 +
 
 +
We have successfully learnt to create accounts.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| More features – '''Editing Accounts'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now what if we typed the name incorrectly? What do we do?
 +
 
 +
 
 +
Well, don't worry at all! We can edit as well as delete the accounts.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Find / Edit''' tab
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When we tap on '''Edit Account''' tab, we see a list of accounts created till now.
 +
 
 +
We can edit them as well as delete them.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Search Account By''' drop-down
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, you can see a drop-down menu - '''Search Account By '''by tapping on it.
 +
 
 +
 
 +
The account can be searched by either '''Account Name''' or '''Account Code'''.
 +
 
 +
 
 +
There is no provision of this dropdown if '''Manual Account Codes''' was not checked.
 +
 
 +
 
 +
Only '''Search by Account Name''' would have been visible.
 +
 
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Account Name''' from the dropdown
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us search the account by '''Account Name'''
 +
 
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Type '''Salary'''.
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|Type '''Salary'''.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to the Search result
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Salary For Employees''' from the search results.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to prompt box
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A prompt box appears which asks whether we want to:
 +
 
 +
* '''Edit Account''' Or
 +
 
 +
* '''Delete Account '''
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Edit''' button
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| To edit '''name''' and '''opening balance''' of this account, let us tap on '''Edit Account''' option.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Change '''Salary For Employees''' to '''Salary for Staffs'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Only '''Account name''' and '''Opening balance''' are editable.
 +
 
 +
 
 +
'''Salary For Employees''' is under the Group '''Direct Expense'''.
 +
 
 +
 
 +
Hence, we can only edit the account name and not the opening balance.
 +
 
 +
 
 +
Let us modify the '''Account name''' to '''Salary For Staff'''.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Save''' button
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Save the changes.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Confirmation Message
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Message appears saying changes saved successfully.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Delete Account '''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now we will see how to delete an account.
 +
 
 +
 
 +
We can delete only those accounts which are not under any transaction.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on delete button
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select an account '''Salary For Staff '''from the list and tap on '''Delete account''' option.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Yes'''
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| it will a prompt a confirmation diolog. Tap on '''Yes''' to delete.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Success message
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A success message then appears saying desired account deleted.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"|
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We now successfully edited and deleted an account.
 +
 
 +
|-
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 10*/  
  
 
Summary  
 
Summary  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| So, in this tutorial we have learnt to:  
−
In this tutorial we have learnt about:  
+
  
 
* Create Account  
 
* Create Account  
 
* Edit Account  
 
* Edit Account  
 
* Delete Account  
 
* Delete Account  
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| /*Slide 9*/  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 11*/  
  
 
Assignment  
 
Assignment  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| As an assignment create account:
−
Create account with:
+
−
* Group name - '''Current Asset''', Sub Group name - '''Bank''' and Account Name - '''SBI'''.  
+
−
* Group name - '''Current Asset''' and Sub-group name – '''Cash '''and Account Name''' - Cash On Hand. '''
+
−
* Group name - '''Current Asset''' and Sub-group name - '''Cash''' and Account Name''' - Cash'''
+
  
 +
* '''Purchase''', Group name - '''Current Liability''' and Sub-group - '''Sundry Creditors for Purchase'''
 +
 +
* '''Sales''', Group name - '''Current Liability''' and Sub-group - '''Sundry Creditors for Expense'''
  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| /*Slide 10*/  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 12*/  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|  
−
* Watch the video available at: [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-tutorial.org/What_is_a_Spoken_Tutorial]  
+
* Watch the video available at: [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-][http://spoken-tutorial.org/What_is_a_Spoken_Tutorial tutorial.org/What_is_a_Spoken_Tutorial]  
 
* It summarizes the Spoken Tutorial project  
 
* It summarizes the Spoken Tutorial project  
 
* If you do not have good bandwidth, you can download and watch it  
 
* If you do not have good bandwidth, you can download and watch it  
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Spoken Tutorial Workshops  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Spoken Tutorial Workshops  
  
−
/*Slide 11*/  
+
/*Slide 13*/  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| The Spoken Tutorial Project Team  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The Spoken Tutorial Project Team  
  
 
* Conducts workshops using spoken tutorials  
 
* Conducts workshops using spoken tutorials  
 
* Gives certificates to those who pass an online test  
 
* Gives certificates to those who pass an online test  
 
* For more details, please write to contact@spoken-tutorial.org  
 
* For more details, please write to contact@spoken-tutorial.org  
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Show Acknowledgement Slide  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Show Acknowledgement Slide  
  
 
Acknowledgement  
 
Acknowledgement  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
 
 +
/*Slide 14*/
 +
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|  
 
* Spoken Tutorial Project is a part of the Talk to a Teacher project  
 
* Spoken Tutorial Project is a part of the Talk to a Teacher project  
 
* It is supported by the National Mission on Education through ICT, MHRD, Government of India  
 
* It is supported by the National Mission on Education through ICT, MHRD, Government of India  
 
* More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro  
 
* More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro  
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding:0.049cm;"| Thanks for joining  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Thanks for joining  
−
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"|  
+
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|  
−
* That’s it for this tutorial. This is Trupti Kini, IIT Bombay.  
+
That’s it for this tutorial. This is Trupti Kini from IIT Bombay.  
−
* Thank you for watching.
+
−
 
+
  
 +
Thank you very much for watching.
  
 
|}
 
|}

Latest revision as of 21:48, 10 February 2014

Title of script: Account-Management

Author: Trupti Rajesh Kini

Keywords: Create Account,account code type i.e manual or automated,groups and subgroups,edit Account,delete Account


Visual cue Narration
Display desktop

/* Slide 1 */

Hello and welcome to the spoken tutorial on Account Management in ABT.
Show Slide

Learning Objectives /*Slide 2 */

In this tutorial, you will be able to:
  • Create Account
  • Edit Account
  • Delete Account


Show Slide

System Requirements /*Slide 3 */

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (Jelly Bean)
  • Rooted tablet


/*Slide 4 */ For more information please visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Prerequisites

/*Slide 5*/

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT and
  • How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select Existing Organization button.
Tap on Login button Now, let's tap on Login button and go ahead to the login screen.
Point to Login window Select admin for role.

Enter username and password for admin.

Login as admin.

Point to Master Menu We are now on the Master menu of ABT.
Point to Create Account menu Tap on Create Account menu.
Point to alert Set manual account code When you enter this page for the first time, the alert-box appears on the screen.


The alert prompts a dialog to set account code type i.e. manual or automated.


Check the check-box >> tap on Confirm For manual account code, check the check-box.

Tap on Confirm button.

Remember, this is only one time activity.

Point to Create account screen This is Create Account page.
Create account screen An organization can have any number of accounts.
Point to Group name and Subgroup name Every account falls under a Group and optionally a Sub-Group.


Tap on dropdown of Group Name All the Group names are available in Group name drop-down.
Point to Corpus This organization is of the type NGO.

If organization type is NGO, it will include Corpus in the list, or else Capital.


Point to Corpus,Current Liability, Loans(Liability) The accounts will have Credit opening balance under groups:

Corpus,Current Liability, Loans(Liability) & Reserves.

Slide 6 Corpus is the principal amount of an NGO or a trust.

Capital is the amount invested in the business by the owner.

Liabilities denote the amount which a business owes to a another firm/person.

Point to Current Asset,Fixed Assets and Loans (Asset) The accounts will have Debit opening balance under groups:
  • Current Asset
  • Fixed Assets
  • Loans (Asset)
  • Investment
  • Miscellaneous Expenses(Asset)
Slide 7 Fixed Assets represent everything
  • which a business owns and
  • has money value.


It is an asset used in business, for more than one year.


They are always shown as debit balance.

Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense Accounts under groups:
  • Direct Expense
  • Direct Income
  • Indirect Expense
  • Indirect Income

will have zero opening balance.

Slide 8 and 9 Direct expenses are expenses related to production and purchasing of goods.


Direct Income is earned from the business or for the services provided.


Indirect Expenses - expenses incurred after the manufacturing process is over.


Indirect income is one that is earned by way of non-business activities.

eg. sale of old newspaper, sale of cartons.

Choose Current Asset from Group Name drop down. I will choose Current Asset as Group Name.
Point to Sub-Group Name->Tap on the dropdown of Sub-Group Name Depending upon the group, select required subgroup.


These are the subgroups provided by ABT.


We can add new subgroup if required.

I shall choose Bank as subgroup.


Point to Account name text box

->Enter SBI

Lets enter Account name as SBI.
Point to Account Code Recall, we had preferred to create account codes manually earlier.


So here,we see a field for Account code.

Point to Account Code ABT suggests an account code, as you can see.


We can edit the suggested code or we can even leave it as it is.

Point to Debit opening balance textbox Let's enter the Debit Opening Balance.


The default value as you can see is 0.00.


You can accept this or enter any positive or negative value.

Enter 5000 in Debit opening balance textbox I will enter 5000 in Debit opening balance textbox


You need to enter opening balance if:

  • You are setting up a new business Or
  • Its your first accounting package


Finally, bank balance will show the consolidated amount in the balance sheet.
Point to Total Debit Opening Balance The total of all debit opening balances entered so far will be displayed here.

Right now it is 0.00

It is so as we have not yet saved this account with its debit opening balance.


Point to Total Credit Opening Balance Next, total of all Credit opening balances entered so far is displayed here.


Right now it is 0.00


It is so as no account with credit opening balance has been saved.

Point to Difference in Opening Balance Last field displays the difference between debit and credit opening balances.


Press Save button After filling all the necessary data, save the details.
Point to message Account SBI has been saved successfully A message appears that you have successfully created the account.
Point to Total Debit Opening Balance Note that the amount in the Total debit opening balance has been updated.
Point to Total Debit Opening Balance and Total Credit Opening Balance
  • Total debit opening balance,
  • Total credit opening balance,

depend on what type of opening balance you have entered.

Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances Note that,
  • Total debit opening balance
  • Total credit opening balance &
  • Difference in opening balances are read-only fields.
Point to Group name Let us create one more account and select Direct Expense as Group name.
Point to sub group Notice, the Subgroup list does not have any sub-groups by default.
Select Create New Subgroup . If you do not wish to create a subgroup, you can select No Sub-group option.


For this entry, let us select the Create New Subgroup option.

Point to new subgroup textbox As soon as we do this, a new text box appears.


Here, we have to type the name of the subgroup we wish to create.


Let us type Salary.


Point to subgroup list The created subgroup appears in the subgroup list after saving the account.
Point to account name field Let us create an account Salary For Employees.
No opening balance An account under the group Direct expense cannot have an opening balance.

So, there is no provision to enter an opening balance for this account.


Point to account code field Notice that the Account code is automatically generated.


You can change this account code if you wish.

Tap on Save Now, let us save the details.

We have successfully learnt to create accounts.

More features – Editing Accounts Now what if we typed the name incorrectly? What do we do?


Well, don't worry at all! We can edit as well as delete the accounts.

Tap on Find / Edit tab When we tap on Edit Account tab, we see a list of accounts created till now.

We can edit them as well as delete them.

Point to Search Account By drop-down Now, you can see a drop-down menu - Search Account By by tapping on it.


The account can be searched by either Account Name or Account Code.


There is no provision of this dropdown if Manual Account Codes was not checked.


Only Search by Account Name would have been visible.


Select Account Name from the dropdown Let us search the account by Account Name


Type Salary. Type Salary.
Point to the Search result Tap on Salary For Employees from the search results.
Point to prompt box A prompt box appears which asks whether we want to:
  • Edit Account Or
  • Delete Account
Tap on Edit button To edit name and opening balance of this account, let us tap on Edit Account option.
Change Salary For Employees to Salary for Staffs Only Account name and Opening balance are editable.


Salary For Employees is under the Group Direct Expense.


Hence, we can only edit the account name and not the opening balance.


Let us modify the Account name to Salary For Staff.

Tap on Save button Save the changes.
Point to Confirmation Message Message appears saying changes saved successfully.
Point to Delete Account Now we will see how to delete an account.


We can delete only those accounts which are not under any transaction.

Tap on delete button Select an account Salary For Staff from the list and tap on Delete account option.
Tap on Yes it will a prompt a confirmation diolog. Tap on Yes to delete.
Point to Success message A success message then appears saying desired account deleted.
We now successfully edited and deleted an account.
/*Slide 10*/

Summary

So, in this tutorial we have learnt to:
  • Create Account
  • Edit Account
  • Delete Account
/*Slide 11*/

Assignment

As an assignment create account:
  • Purchase, Group name - Current Liability and Sub-group - Sundry Creditors for Purchase
  • Sales, Group name - Current Liability and Sub-group - Sundry Creditors for Expense


/*Slide 12*/
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/*Slide 13*/

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Show Acknowledgement Slide

Acknowledgement

/*Slide 14*/

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
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Thanks for joining

That’s it for this tutorial. This is Trupti Kini from IIT Bombay.

Thank you very much for watching.

Contributors and Content Editors

Nancyvarkey, Trupti

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