Difference between revisions of "Aakash-Business-Tool/C2/Account-Management/English"

/* Slide 1 */

Learning Objectives /*Slide 2 */

• Create Account
• Edit Account
• Delete Account

System Requirements

• ABT 1.0
• Android 4.2

/*Slide 4*/

• The principles of book keeping.
• How to run and start ABT
• How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

• Add username and password as admin

• Before you start creating a new account, you have to specify the account code type ie. manual or automated.
• When first time you enter into this page, the alert-box will appear on the screen
• Check the check-box if manual account code has to be provided or leave it as it is for automatic account code generation.

• Remember, This is only one time activity.
• Later on this alert-box will not appear on the screen, instead it will follow the saved preference

• So we see Corpus in the Group name list.

• If our organization type was Profit Making, we would see Capital instead of Corpus.

• These accounts will have Credit opening balance

• Capital is the amount invested in the business by the owner.

• Liabilities denote the amounts which a business owes to a person or another firm.

• Current Asset
• Fixed Assets
• Loans (Asset)

These accounts will normally have Debit opening balance

• Any asset used in business, for more than one year, is considered as a fixed asset.
• They are always shown as debit balance.

• Direct Expense
• Direct Income
• Indirect Expense
• Indirect Income

will not have any opening balance.

• Direct Income is earned from the business or for the services provided.
• Indirect Expenses are expenses incurred after the manufacturing process is over.
• Indirect income is one that is earned by way of non-business activities. eg. sale of old newspaper, sale of cartons.

• These are the subgroups provided by ABT
• You can add any Sub-Group Name as you wish.
• For now, I shall choose Bank as a Sub-Group Name

• So here,we see a field for account code.

• We can edit the suggested code.
• We can even leave it as it is

• The default value as you can see is 0.00
• You can accept this or enter any positive or negative value.

• If you are setting up a new business and is your first accounting package you need to enter opening balance.
• If you are closing a previous book-keeping system, the closing position (Trial Balance) will be the Opening Balance.

• It is so as we have not yet saved this account with its debit opening balance.

• It is so as no account with credit opening balance has been saved

• Total Credit Opening Balance depend on what type of opening balance you have entered.

• Total debit opening balance
• Total credit opening balance
• Difference in opening balance are read-only fields.

• But for this entry, let us choose the Create New Subgroup option.

• Here, we can type the name of the subgroup we wish to create.
• Let us type Salary in the text-box.

• This is because, an account under the group Direct Expense cannot have an opening balance.

• You can change this account code if you wish.

• Well, don't worry at all! We can edit as well as delete the accounts.

• The account can be searched by either Account Name or Account Code.
• There is no provision of this dropdown if Manual Account Codes was not checked
• Only Search by Account Name would have been visible

• List of account names will be seen below

• Here, the details for Salary For Employees is displayed.

• Edit Account Or

• Delete Account

• This will make the account editable.

• Salary For Employees is under the Group Direct Expense.
• Hence, we can only edit the account name and not the opening balance
• Let us modify the account name to Salary For Staffs.

• We can delete only those accounts which has no opening balance and no transaction

• Tap on Delete option

Summary

• Create Account
• Edit Account
• Delete Account

Assignment

• Account name - Purchase, Group name - Current Liability and Sub-group - Sundry Creditors for Purchase

• Account name - Sales, Group name - Current Liability and Sub-group - Sundry Creditors for Expense

• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

/*Slide 11*/

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• Thank you for watching.