Difference between revisions of "Koha-Library-Software/C2/Catalog-Serials/English"

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(Created page with "'''Title of the Script: ''' Modify a Library '''Author: '''Vaibhavi Satardekar and Maya Hans '''Keywords: '''koha, koha 24.05, library management, edit library, modify libra...")
 
 
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'''Title of the Script: ''' Modify a Library
+
'''Title of the Script: Catalog Serials'''
  
−
'''Author: '''Vaibhavi Satardekar and Maya Hans
+
'''Author''': Vaibhavi Satardekar and Maya Hans
  
−
'''Keywords: '''koha, koha 24.05, library management, edit library, modify library, video tutorial.
+
'''Keywords: ''' Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Record, MARC 21 format, Library of Congress Subject Headings, Topical term, Cataloging source, Video tutorial.
 +
 
 +
 
 +
'''Pre-requisites:'''  '''Create MARC Framework'''
 +
 
 +
 
 +
{|border=1
  
−
{| border=1
 
−
|-
 
 
|| '''Visual Cue'''
 
|| '''Visual Cue'''
 
|| '''Narration'''
 
|| '''Narration'''
−
|-  
+
|-
−
|| Slide Number 1
+
|| '''Slide Number 1'''
  
−
Title Slide
+
'''Title Slide'''
−
|| Welcome to this Spoken Tutorial on '''Modify a Library '''in '''Koha.'''
+
|| Welcome to this Spoken Tutorial on '''Catalog Serials '''in '''Koha'''.
−
|-  
+
|-
−
|| Slide Number 2
+
|| '''Slide Number 2'''
  
−
Learning Objectives
+
'''Learning Objectives'''
  
 
We will learn how to:
 
We will learn how to:
−
* '''Edit or modify '''library details
+
* '''Catalog Serial''' in''' Koha'''
−
|| In this tutorial, we will learn how to:
+
 
−
* '''Edit or modify '''library details
+
|| In this tutorial, we will learn how to-
 +
* '''Catalog Serial '''in '''Koha.'''
 +
 
 
|-
 
|-
−
|| Slide Number 3
+
|| '''Slide Number 3'''
 +
 
 +
'''System Requirements'''
  
−
System Requirement
 
 
* '''Ubuntu Linux OS v22.04'''
 
* '''Ubuntu Linux OS v22.04'''
 
* '''Koha v24.05'''
 
* '''Koha v24.05'''
 
* '''Firefox v131.0.3'''
 
* '''Firefox v131.0.3'''
−
* A working internet connection.
+
* A working internet connection
 +
 
 
|| To record this tutorial, I am using
 
|| To record this tutorial, I am using
−
* '''Ubuntu Linux OS version 22 point 04'''
+
* '''Ubuntu Linux OS version 22 point 04'''  
 
* '''Koha version 24 point 05'''
 
* '''Koha version 24 point 05'''
−
* '''Firefox version 131 point 0 point 3'''
+
* '''Firefox version 131 point 0 point 3''
  
 
I also have a working internet connection.
 
I also have a working internet connection.
−
|-  
+
|-
−
|| Slide Number 4
+
|| '''Slide Number 4'''
  
−
Pre-requisites
+
'''Pre-requisites'''
 +
* You should have knowledge of Library Science
  
−
'''https://spoken-tutorial.org/'''
+
|| To follow this tutorial, you should have knowledge of Library Science.
−
|| To follow this tutorial, you should have  
+
|-
−
* '''Koha''' installed''' '''on your system and
+
|| '''Slide Number 5'''
−
* '''Admin''' access in '''Koha. '''
+
  
−
If not, refer to the Koha Installation tutorial on this site.
+
'''What is the '''Serials '''module?'''
  
−
Also, you should have knowledge of Library Science.
+
'''Serials''' module is used for managing subscription of-
−
|-  
+
* '''Journals'''
−
|| Show '''Koha '''login interface
+
* '''Magazines '''and
 +
* '''Periodicals'''
  
−
Open the Firefox browser and in the address bar type '''127 dot 0 dot 0 dot 0 colon 8080.'''
+
that are published periodically
−
|| Let us switch to the '''Koha log in '''interface.
+
|| Before we begin, let’s understand-
  
−
For that open the Firefox browser and in the address bar type '''127 dot 0 dot 0 dot 0 colon 8080, '''and Press''' Enter.'''
+
What is the '''Serials module'''?
  
−
To make changes in the library details, I have to log in as '''superlibrarian. '''
+
'''Serials '''module is used for managing subscription of-  
−
|-  
+
* '''Journals'''
−
|| Log into '''Koha '''with '''Username '''as '''Bella '''and '''Password '''as '''Library@1'''
+
* '''Magazines '''and
−
|| So, I will type the '''username '''as '''Bella '''and the '''password '''as '''Library@1.'''
+
* '''Periodicals'''
  
−
If you had given a different '''username''' and '''password''', then type that.
+
that are published periodically.
 +
|-
 +
|| '''Slide Number 6'''
  
−
To choose the '''Library, '''from the drop down select '''Spoken Tutorial Library.'''
+
'''Pearl: A journal of Library and Information Science'''
−
|-
+
−
|| Point to the main page.
+
−
|| Now click on the '''log in''' button to open the Koha main page.
+
−
|-
+
−
||
+
−
|| Let us now go ahead to make some changes in the library details.
+
−
|-
+
−
|| '''Koha administration >> Basic parameters>> Libraries'''
+
−
|| For that, click on the '''Koha administration '''module.
+
  
−
Now, on the '''Koha administration '''page, under '''Basic parameters '''click on '''Libraries'''.
+
'''Volume-18'''
−
|-
+
−
|| Libraries page
+
  
−
Show the window being resized
+
'''Issue Number- 1'''
  
−
Scroll the mouse up and down or sideways
+
'''Frequency- Quarterly publication'''
  
−
Highlight the Spoken Tutorial Library.
+
|| In this tutorial, we are going to catalog a serial publication with the following title.
  
−
Highlight Action column
+
|-
 +
|| '''Koha''' staff interface page
  
−
Highlight the Edit and Delete tabs
+
Click on '''Cataloging''' module
−
|| '''Libraries '''page opens.
+
|| To do so, I have already logged in as '''Superlibrarian'''.
  
−
On this page, we can see the list of libraries.
+
Click on the ''' Cataloging module'''.
 +
|-
 +
|| Cursor on Cataloging page
  
−
To see the full page you may have to maximize or zoom out the window.
+
Narration only
  
−
Or simply scroll the mouse up and down or sideways to view the details.
+
Click on '''+New record '''dropdown''' '''Select''' Serials'''
  
−
We will edit the details for the '''Spoken Tutorial Library'''.
+
Cursor on''' Add MARC record '''page''' '''opens.
 +
|| The '''Cataloging''' page opens.
  
−
Here we can see the details for the Spoken Tutorial Library.
+
Remember in the '''Add a new item type'''  tutorial assignment we have added a  Serial item type.  
  
−
Notice that '''Action '''column has two options here:
+
Now we will use the framework to catalog a serial.
−
* '''Edit '''and
+
−
* '''Delete'''
+
−
|-
+
−
|| '''Cursor on Action>Edit '''
+
  
−
'''Modify library ‘ST’ opens'''
+
So, click on  '''Add''' New record '''dropdown''' '''and''' '''select''' Serials.'''
−
|| To modify the details, let us click on the '''Edit '''button.
+
  
−
This will open the '''Modify library ’ST’''' page.
+
A new page '''Add MARC record '''opens.  
−
|-  
+
|-
−
|| '''Highlight '''
+
|| Cursor on red colored asterisk
−
* '''Address line 1: IIT Bombay'''
+
−
* '''Address line 2: Near Main Building'''
+
−
* '''Address line 3: Powai'''
+
−
|| On this page, we will modify the '''ST Library''' address.
+
  
−
Fill in the address as shown here.
+
Click on fields marked with red colored asterisk
−
|-
+
|| Let us proceed to fill in the details below.
−
|| Highlight '''OPAC info:Add HTML content'''
+
−
|| Now scroll down to the''' OPAC info:Add HTML content '''field.
+
−
|-
+
−
|| Highlight '''OPAC info : Add HTML content'''
+
−
|| To fill '''OPAC Info, '''right-click on '''Add HTML content.'''
+
  
−
Select '''Open Link in New Tab.'''
+
Notice that there are a few '''Required''' fields on this page.
−
|-
+
−
|| Highlight '''New HTML customization '''new tab
+
−
|| A new tab opens with the title '''New HTML customization'''.
+
−
|-
+
−
|| In '''OPAC info''':
+
  
−
Fill the following-
+
'''Koha''' auto-generates values for a few '''Required''' fields.
 +
|-
 +
|| Cursor on tabs 0 to 9
 +
|| Among the range of tabs from ''' 0 to 9''' we will start with tab''' 0.'''
 +
|-
 +
|| Click inside the field for '''000, LEADER'''.
  
−
'''Display Location: OpacLibrary Info'''
+
Cursor on '''nam a22 7a 4500'''
 +
|| Click inside the field for '''000 LEADER'''.
  
−
'''Library: Spoken Tutorial Library'''
+
|-
−
|| This is where we have to fill in information about our library.
+
|| Click in the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''
  
−
For '''Display Location''', from drop-down select '''OpacLibraryInfo.'''
+
Cursor on the value
 +
|| Next click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''.
 +
|-
 +
|| Narration Only
 +
|| We will skip the fields for '''006''' and '''007'''.  
 +
|-
 +
|| Cursor '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION'''  
  
−
For '''Library''', from drop-down select '''Spoken Tutorial Library'''.
+
|| Now scroll down and click inside the field for '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION'''.
 +
|-
 +
|| Narration only
 +
|| Before moving ahead please note that each field has two blank boxes with question mark adjacent to it.
  
−
I will leave,
+
To explore more about that particular field click on the question mark.
−
* '''Publication date, '''
+
−
* '''expiry date''' and
+
−
* '''Appear in position'''
+
  
−
fields blank as they are not mandatory.
+
|-
−
|-  
+
|| Next, go to the tab '''022 International Standard Serial Number.'''  
−
|| '''Title: Spoken Tutorial Library'''
+
  
−
'''Content: '''Spoken Tutorial Library is Digital open access library.
+
Cursor on the subfield ‘'''a’ International Standard Serial Number'''
  
−
The mission of the Library is to provide information services.
+
Enter 8 digit''' ISSN 0973-7081 '''number.
−
|| I will further scroll down and fill in the details.
+
|| Next go to the field '''022''' '''International Standard Serial Number.'''
  
−
Pause the video and fill in the details as shown here.
+
And locate the sub-field '''a - International Standard Serial Number.'''
−
|-  
+
−
|| Click '''Save'''
+
−
|| Now click on '''Save '''at the top left of the page to store the '''OPAC '''info.
+
−
|-
+
−
|| Highlight '''Additional content: HTML customizations '''
+
  
−
Highlight the '''Spoken Tutorial Library row'''
+
Enter the 8 digit '''ISSN '''number as shown here.
 +
|-
 +
|| Go to the tab '''040 CATALOGING SOURCE'''
  
−
Click on '''preview content'''
+
Go to sub-field '''c, Transcribing agency'''
−
|| This will bring us back to '''Additional content: HTML customizations''' page.
+
  
−
Here we can see the details we have filled.
+
Type the name of the '''Institute/University '''or the '''Department'''
  
−
To preview the content go to the column '''News '''and click on '''preview content'''.
+
Type''' IIT Bombay'''
 +
|| Now scroll down to the field '''040 CATALOGING SOURCE.'''
  
−
A popup page opens with '''Preview of: “Spoken Tutorial Library”'''.
+
In the sub-field '''c - Transcribing agency '''type the name of the '''Institute '''or '''University '''or the '''Department'''.
  
−
It displays the details we had filled in the '''Content '''field earlier.
+
I will type''' IIT Bombay.'''
−
|-  
+
|-
−
|| Click on the '''close '''button
+
|| Cursor on tabs from '''0 to 9 >> '''click on tab''' 2'''
−
|| To close this window, click on the '''close '''button.
+
|| Now scroll up and from tabs '''0 to 9, '''click on the tab''' 2.'''
−
|-  
+
|-
−
|| Highlight '''Additional content: HTML customizations '''
+
|| Go to the tab '''245 TITLE STATEMENT:'''
−
|| This will bring us back to '''Additional content: HTML customizations''' page.
+
|| Next go to the field '''245 TITLE STATEMENT.'''
 +
|-
 +
|| Type '''0 '''in the first blank box
 +
|| Now type''' 0 '''in the first blank box.
 +
|-
 +
|| Type '''0''' in the 2nd blank box
 +
|| And also type '''0''' in the second blank box.
  
−
Now close this '''HTML customizations, Additional content, Tools, Koha '''tab.
+
I have entered '''0''', because under this''' TITLE''' there is no non-filling character.
−
|-  
+
|-
−
|| '''Modify Library ‘ST’ page open.'''
+
|| In the subfield ‘'''a’ Title '''enter''': Pearl: A Journal of Library and Information Science.'''  
  
−
'''Highlight Address '''
+
|| In the subfield '''a Title '''type''' Pearl: A Journal of Library and Information Science.'''
−
|| This brings us back to the '''Modify Library ‘ST’ '''page.
+
|-
 +
|| Go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''
  
−
Now scroll down the''' '''page and click on''' Submit button.'''
+
Fill the fields
  
−
This brings us back to the '''Libraries''' page.
+
In the subfield ‘'''a’ Place of publication, distribution, etc, '''type''' Hyderabad'''
  
−
Here we can see the library '''Address '''is modified successfully.
+
In the subfield ‘'''b’ Name of publisher, distributor, etc, '''type '''University Library Teachers Association Of Andhra Pradesh'''
  
−
We also see a message in the blue highlight '''Library updated successfully'''.
+
In the subfield ‘'''c’ Date of publication, distribution, etc, '''type '''2024'''
 +
 
 +
|| Now scroll down and go to the field '''260 PUBLICATION DISTRIBUTION ETC. '''
 +
 
 +
Let us proceed to fill in the details below.
 +
 
 +
In the subfield- '''a Place of publication distribution etc '''type''' Hyderabad.'''
 +
 
 +
In the subfield-'''b Name of publisher, distributor etc '''type '''University Library Teachers Association Of Andhra Pradesh.'''
 +
 
 +
In the subfield-'''c Date of publication, distribution etc '''type '''2024.'''
 
|-
 
|-
−
|| '''Libraries '''page
+
|| Cursor on tabs from '''0 to 9 >> '''Click on tab''' 3'''
−
|| With this, we come to the end of this tutorial.
+
|| Next scroll up and from tabs '''0 to 9, '''click on the tab''' 3.'''
−
|-  
+
|-
−
|| Logout
+
|| Now go to '''300 PHYSICAL DESCRIPTION'''.
−
|| If you wish to continue with the next tutorial stay logged in.
+
  
−
Else, you can '''logout '''from the current session.
+
Subfield''' ‘a’ Extent- '''Enter '''18v.'''
 +
|| Now go to field '''300 PHYSICAL DESCRIPTION.'''
  
−
For that, go to the top right corner of the page.
+
In the subfield''' a Extent '''we will type '''18v.'''
  
−
Click on '''Bella, Spoken Tutorial Library'''.
+
Note that I am subscribing to this journal from '''18 '''th''' volume '''onwards.
 +
|-
 +
|| Now, go to '''310 CURRENT PUBLICATION FREQUENCY'''
  
−
From the drop down select '''Logout'''.
+
Click on the tag '''Current Publication Frequency '''
 +
|| Now go to the field '''310''' '''CURRENT PUBLICATION FREQUENCY.'''
 +
 
 +
Here we will fill in the details of our serial.
 +
 
 +
Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the field so that we can fill in the sub-fields.  
 
|-
 
|-
−
|| Slide Number 5
+
|| In the subfield '''‘a’ Current publication frequency '''type '''Quarterly'''
 +
|| In the sub-field '''a Current publication frequency '''we will type '''Quarterly.'''
  
−
Summary
+
Because this journal is '''quarterly periodical serial.'''
 +
|-
 +
|| Cursor on tabs from '''0 to 9 >> '''Click in tab '''6'''
 +
|| Now, from the tabs '''0 to 9 '''click on the tab''' 6.'''
 +
|-
 +
|| Go to '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''
 +
|| Scroll down and locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''
 +
|-
 +
|| Locate the two blank boxes adjacent to''' 650 ?'''
  
−
In this tutorial, we learned to:
+
In the first blank box type''' 1.'''
−
* Edit or Modify library details
+
−
|| Let’s recap!
+
  
−
Today, we learned to,
+
In the second blank box type '''0.'''
−
* Edit or Modify library details
+
|| Locate the two blank boxes adjacent to''' '''the '''650 question mark.'''
−
|-
+
−
|| Slide Number 6
+
  
−
Assignment
+
In the first blank box type ''' 1.'''
  
−
Make the following changes in the ICP Library details
+
In the second blank box type '''0.'''
−
* Add a Note and
+
|-
−
* Add a phone number
+
|| In the subfield '''‘a’ Topical term or geographic name entry element '''
−
|| As an assignment
+
  
−
Practice by modifying ICP library details.
+
Type subject heading as '''Library Science'''
 +
|| Next comes the sub-field-'''a Topical term or geographic name entry element.'''
  
−
Make the following changes in the ICP Library details
+
Here, we will type the subject heading as '''Library Science.'''
−
* Add a Note and
+
−
* Add a phone number.
+
 
|-
 
|-
−
|| Slide Number 7
+
|| Cursor on the small button: '''Repeat this Tag'''
 +
|| In case, more than one ''' keyword ''' has to be added.
  
−
About '''Spoken Tutorial project'''
+
Then, as explained in an earlier tutorial, click on the small button '''Repeat this Tag.'''
  
−
Watch the video available at [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-tutorial.org/What_is_a_Spoken_Tutorial]
+
The duplicate of the tab '''650''' will appear.
 +
|-
 +
|| Cursor on the tabs '''0 to 9'''
  
−
It summarizes the Spoken Tutorial project.
+
Click on the tab''' 7.'''
 +
|| Now from the tabs '''0 to 9 '''click on tab''' 7.'''
 +
|-
 +
|| Go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''
  
−
If you do not have good bandwidth, you can download and watch it
+
*Type''' 1 '''in the first blank box.
−
|| The video at the following link summarizes the '''Spoken Tutorial project'''.
+
*Type '''0 '''in the second blank box'''.'''
  
−
Please download and watch it.
+
|| Next go to the field 700 '''ADDED ENTRY--PERSONAL NAME'''.
−
|-
+
−
|| Slide Number 8
+
  
−
'''Spoken Tutorial''' workshops
+
Locate the two blank boxes adjacent to the 700 question mark.
  
−
The '''Spoken Tutorial Project''' Team
+
Type ''' 1 '''in the first blank box.
−
* Conducts workshops using spoken tutorials
+
−
* Gives certificates for those who pass an online test
+
−
* For more details, please write to [about:blank [http://contact@spoken-tutorial.org/ http://contact@spoken-tutorial.org]]
+
−
|| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.
+
  
−
For more details, please write to us.
+
And type '''0 ''' in the second blank box'''.
−
|-  
+
|-
−
|| Slide Number 9
+
|| Click on '''ADDED ENTRY--PERSONAL NAME'''
 +
|| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the field to fill in the sub-fields.  
 +
|-
 +
|| In the '''subfield ‘a' Personal name-''' enter the '''Editor’s''' name
 +
* '''G, Sujatha '''
  
−
Forum for specific questions
+
|| In the sub-field'''-a Personal name''' type the '''Editor’s''' name.
−
|| We will be happy to answer your specific questions regarding this tutorial.  
+
* '''G, Sujatha '''
  
−
Post your questions in the forum and our team will get back to you.
+
Remember to write the '''Surname '''first followed by a comma and then '''First name'''.
 
|-
 
|-
−
|| Slide Number 10
+
|| Go to tab 9
  
−
Acknowledgment
+
'''942 ADDED ENTRY ELEMENTS (KOHA)'''
 +
 
 +
In the subfield''' 942 ‘c’: item type, '''from the drop down''' '''select-''' Serial'''
 +
|| Lastly, from the tabs '''0 to 9 '''click on the tab '''9.'''
 +
 
 +
Go to the field '''942 ADDED ENTRY ELEMENTS (KOHA).'''
 +
 
 +
From the sub-field'''-c Koha item type '''from the drop down''' '''select '''Serial.'''
 +
|-
 +
|| Click on '''Save'''
 +
|| After filling all the details click on''' Save '''at the top left corner of the page.
 +
|-
 +
|| Cursor on '''Items for Pearl: A Journal of Library and Information Science (Record #) '''
 +
 
 +
|| A new page opens with the title '''Items for Pearl: A Journal of Library and Information Science.'''
 +
 
 +
|-
 +
|| Cursor on various fields under the section '''Add item'''
 +
 
 +
'''0 - Withdrawn status: '''leave it blank
 +
 
 +
'''1 - Lost status :''' leave it blank
 +
 
 +
'''2- Source of classification or shelving scheme: '''Select '''Dewey Decimal Classification'''
 +
 
 +
'''3- Materials specified (bound volume or other part): '''Leave blank
 +
 
 +
'''4 - Damaged status:''' if the '''book '''is damaged then select''' Damaged '''else leave it blank
 +
 
 +
'''5 - Use restrictions:''' Leave blank
 +
 
 +
'''7 - Not for loan: '''Leave it blank
 +
 
 +
'''8 - Collection: '''Leave it blank
 +
 
 +
'''a - Home library: Spoken Tutorial Library'''
 +
 
 +
'''b - Current library: Spoken Tutorial Library'''
 +
 
 +
'''c - Shelving location: '''
 +
 
 +
'''D- Date acquired: 12-30-2024 '''
 +
 
 +
'''e - Source of acquisition: ('''Vendor name)
 +
 
 +
'''f - Coded location qualifier- '''blank
 +
 
 +
'''g - Cost, normal purchase price: Rs 5400'''
 +
 
 +
'''h - Serial Enumeration / chronology: '''Leave it blank
 +
 
 +
'''i - Inventory number: '''Leave it blank
 +
 
 +
'''j - Shelving control number- '''Leave it blank
 +
 
 +
'''o - Full call number- '''Leave it blank
 +
 
 +
'''p- Barcode- 01'''
 +
 
 +
'''t - Copy number- '''Leave it blank
 +
 
 +
'''u - Uniform Resource Identifier- '''Leave it blank
 +
 
 +
'''v - Cost, replacement price- '''Leave it blank
 +
 
 +
'''w - Price effective from-12/30/2024'''
 +
 
 +
'''x - Non-public note-''' Leave blank
 +
 
 +
'''y - Koha item type: Serial ('''if not selected by default)
 +
 
 +
'''z - Public note: '''Leave it blank
 +
|| Next, for '''Add item ''' we are prompted to fill in some details.
 +
 
 +
Note that '''Koha ''' by default fills in the details for-
 +
* '''Home library '''and
 +
* '''Current library '''
 +
 
 +
Now scroll down and click inside the field for '''Date acquired.'''
 +
 
 +
'''Koha ''' auto-selected this date however note this date is editable.
 +
 
 +
I have filled in a few details.
 +
 
 +
You may pause the video and fill in the details as shown.
 +
 
 +
If you do not have information for a particular field, then leave it blank.
 +
 
 +
|-
 +
|| Cursor on
 +
* '''Add and duplicate'''
 +
* '''Add multiple copies of this item'''
 +
* '''Save as template'''
 +
 
 +
|| Additionally, you can click on the buttons
 +
* '''Add and duplicate'''
 +
* '''Add multiple copies of this item ''' and
 +
* '''Save as template ''' at the bottom of the page.
 +
 
 +
For now we will not click on any of these buttons.
 +
|-
 +
|| Click on the tab '''Add item'''
 +
|| After entering all the details, click on the tab '''Add item ''' at the bottom of the page.
 +
|-
 +
|| Cursor on '''Items for Pearl: A Journal of Library and Information Science (Record #) '''
 +
|| A page '''Items for Pearl: A Journal of Library and Information Science '''opens with the filled details.
 +
|-
 +
|| Click on '''Normal'''
 +
|| Now from the left side menu click on '''Normal '''to view the cataloged record of the journal.
 +
|-
 +
|| Cursor on '''Pearl: A Journal of Library and Information Science '''by''' G. Sujatha.'''
 +
|| With this we have successfully '''Cataloged''' the serial '''Pearl: A Journal of Library and Information Science '''by''' G. Sujatha.'''
 +
|-
 +
|| Narration Only
 +
|| This brings us to the end of this tutorial.
 +
|-
 +
|| '''Slide Number 7 '''
 +
 
 +
'''Summary'''
 +
 
 +
In this tutorial we learned to:
 +
* '''Catalog''' '''serial''' in''' Koha'''
 +
 
 +
|| Let’s quickly recap.
 +
 
 +
|-
 +
|| '''Slide Number 8'''
 +
 
 +
'''Assignment'''
 +
 
 +
Under the '''Spoken Tutorial Library''' catalog the following journal
 +
* '''Journal of Chemical Education'''
 +
* '''Volume : 101'''
 +
* '''Issue Number : 1'''
 +
* '''Monthly publication for the month of Jan 2024'''
 +
* '''ISSN : 0021-9584'''
 +
 
 +
|| As an assignment
 +
* Catalog the following journal.
 +
 
 +
|-
 +
|| '''Slide Number 9'''
  
−
Thank you
+
'''Thank you'''
 
|| Thank you for joining.
 
|| Thank you for joining.
 
|-
 
|-
 
|}
 
|}

Latest revision as of 14:50, 13 June 2025

Title of the Script: Catalog Serials

Author: Vaibhavi Satardekar and Maya Hans

Keywords: Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Record, MARC 21 format, Library of Congress Subject Headings, Topical term, Cataloging source, Video tutorial.


Pre-requisites: Create MARC Framework


Visual Cue Narration
Slide Number 1

Title Slide

Welcome to this Spoken Tutorial on Catalog Serials in Koha.
Slide Number 2

Learning Objectives

We will learn how to:

  • Catalog Serial in Koha
In this tutorial, we will learn how to-
  • Catalog Serial in Koha.
Slide Number 3

System Requirements

  • Ubuntu Linux OS v22.04
  • Koha v24.05
  • Firefox v131.0.3
  • A working internet connection
To record this tutorial, I am using
  • Ubuntu Linux OS version 22 point 04
  • Koha version 24 point 05
  • 'Firefox version 131 point 0 point 3

I also have a working internet connection.

Slide Number 4

Pre-requisites

  • You should have knowledge of Library Science
To follow this tutorial, you should have knowledge of Library Science.
Slide Number 5

What is the Serials module?

Serials module is used for managing subscription of-

  • Journals
  • Magazines and
  • Periodicals

that are published periodically

Before we begin, let’s understand-

What is the Serials module?

Serials module is used for managing subscription of-

  • Journals
  • Magazines and
  • Periodicals

that are published periodically.

Slide Number 6

Pearl: A journal of Library and Information Science

Volume-18

Issue Number- 1

Frequency- Quarterly publication

In this tutorial, we are going to catalog a serial publication with the following title.
Koha staff interface page

Click on Cataloging module

To do so, I have already logged in as Superlibrarian.

Click on the Cataloging module.

Cursor on Cataloging page

Narration only

Click on +New record dropdown Select Serials

Cursor on Add MARC record page opens.

The Cataloging page opens.

Remember in the Add a new item type tutorial assignment we have added a Serial item type.

Now we will use the framework to catalog a serial.

So, click on Add New record dropdown and select Serials.

A new page Add MARC record opens.

Cursor on red colored asterisk

Click on fields marked with red colored asterisk

Let us proceed to fill in the details below.

Notice that there are a few Required fields on this page.

Koha auto-generates values for a few Required fields.

Cursor on tabs 0 to 9 Among the range of tabs from 0 to 9 we will start with tab 0.
Click inside the field for 000, LEADER.

Cursor on nam a22 7a 4500

Click inside the field for 000 LEADER.
Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION

Cursor on the value

Next click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
Narration Only We will skip the fields for 006 and 007.
Cursor 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION Now scroll down and click inside the field for 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION.
Narration only Before moving ahead please note that each field has two blank boxes with question mark adjacent to it.

To explore more about that particular field click on the question mark.

Next, go to the tab 022 International Standard Serial Number.

Cursor on the subfield ‘a’ International Standard Serial Number

Enter 8 digit ISSN 0973-7081 number.

Next go to the field 022 International Standard Serial Number.

And locate the sub-field a - International Standard Serial Number.

Enter the 8 digit ISSN number as shown here.

Go to the tab 040 CATALOGING SOURCE

Go to sub-field c, Transcribing agency

Type the name of the Institute/University or the Department

Type IIT Bombay

Now scroll down to the field 040 CATALOGING SOURCE.

In the sub-field c - Transcribing agency type the name of the Institute or University or the Department.

I will type IIT Bombay.

Cursor on tabs from 0 to 9 >> click on tab 2 Now scroll up and from tabs 0 to 9, click on the tab 2.
Go to the tab 245 TITLE STATEMENT: Next go to the field 245 TITLE STATEMENT.
Type 0 in the first blank box Now type 0 in the first blank box.
Type 0 in the 2nd blank box And also type 0 in the second blank box.

I have entered 0, because under this TITLE there is no non-filling character.

In the subfield ‘a’ Title enter: Pearl: A Journal of Library and Information Science. In the subfield a Title type Pearl: A Journal of Library and Information Science.
Go to 260 PUBLICATION, DISTRIBUTION, ETC.

Fill the fields

In the subfield ‘a’ Place of publication, distribution, etc, type Hyderabad

In the subfield ‘b’ Name of publisher, distributor, etc, type University Library Teachers Association Of Andhra Pradesh

In the subfield ‘c’ Date of publication, distribution, etc, type 2024

Now scroll down and go to the field 260 PUBLICATION DISTRIBUTION ETC.

Let us proceed to fill in the details below.

In the subfield- a Place of publication distribution etc type Hyderabad.

In the subfield-b Name of publisher, distributor etc type University Library Teachers Association Of Andhra Pradesh.

In the subfield-c Date of publication, distribution etc type 2024.

Cursor on tabs from 0 to 9 >> Click on tab 3 Next scroll up and from tabs 0 to 9, click on the tab 3.
Now go to 300 PHYSICAL DESCRIPTION.

Subfield ‘a’ Extent- Enter 18v.

Now go to field 300 PHYSICAL DESCRIPTION.

In the subfield a Extent we will type 18v.

Note that I am subscribing to this journal from 18 th volume onwards.

Now, go to 310 CURRENT PUBLICATION FREQUENCY

Click on the tag Current Publication Frequency

Now go to the field 310 CURRENT PUBLICATION FREQUENCY.

Here we will fill in the details of our serial.

Click on CURRENT PUBLICATION FREQUENCY to expand the field so that we can fill in the sub-fields.

In the subfield ‘a’ Current publication frequency type Quarterly In the sub-field a Current publication frequency we will type Quarterly.

Because this journal is quarterly periodical serial.

Cursor on tabs from 0 to 9 >> Click in tab 6 Now, from the tabs 0 to 9 click on the tab 6.
Go to 650 SUBJECT ADDED ENTRY--TOPICAL TERM Scroll down and locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
Locate the two blank boxes adjacent to 650 ?

In the first blank box type 1.

In the second blank box type 0.

Locate the two blank boxes adjacent to the 650 question mark.

In the first blank box type 1.

In the second blank box type 0.

In the subfield ‘a’ Topical term or geographic name entry element

Type subject heading as Library Science

Next comes the sub-field-a Topical term or geographic name entry element.

Here, we will type the subject heading as Library Science.

Cursor on the small button: Repeat this Tag In case, more than one keyword has to be added.

Then, as explained in an earlier tutorial, click on the small button Repeat this Tag.

The duplicate of the tab 650 will appear.

Cursor on the tabs 0 to 9

Click on the tab 7.

Now from the tabs 0 to 9 click on tab 7.
Go to the tab 700 ADDED ENTRY--PERSONAL NAME
  • Type 1 in the first blank box.
  • Type 0 in the second blank box.
Next go to the field 700 ADDED ENTRY--PERSONAL NAME.

Locate the two blank boxes adjacent to the 700 question mark.

Type 1 in the first blank box.

And type 0 in the second blank box.

Click on ADDED ENTRY--PERSONAL NAME Click on ADDED ENTRY--PERSONAL NAME to expand the field to fill in the sub-fields.
In the subfield ‘a' Personal name- enter the Editor’s name
  • G, Sujatha
In the sub-field-a Personal name type the Editor’s name.
  • G, Sujatha

Remember to write the Surname first followed by a comma and then First name.

Go to tab 9

942 ADDED ENTRY ELEMENTS (KOHA)

In the subfield 942 ‘c’: item type, from the drop down select- Serial

Lastly, from the tabs 0 to 9 click on the tab 9.

Go to the field 942 ADDED ENTRY ELEMENTS (KOHA).

From the sub-field-c Koha item type from the drop down select Serial.

Click on Save After filling all the details click on Save at the top left corner of the page.
Cursor on Items for Pearl: A Journal of Library and Information Science (Record #) A new page opens with the title Items for Pearl: A Journal of Library and Information Science.
Cursor on various fields under the section Add item

0 - Withdrawn status: leave it blank

1 - Lost status : leave it blank

2- Source of classification or shelving scheme: Select Dewey Decimal Classification

3- Materials specified (bound volume or other part): Leave blank

4 - Damaged status: if the book is damaged then select Damaged else leave it blank

5 - Use restrictions: Leave blank

7 - Not for loan: Leave it blank

8 - Collection: Leave it blank

a - Home library: Spoken Tutorial Library

b - Current library: Spoken Tutorial Library

c - Shelving location:

D- Date acquired: 12-30-2024

e - Source of acquisition: (Vendor name)

f - Coded location qualifier- blank

g - Cost, normal purchase price: Rs 5400

h - Serial Enumeration / chronology: Leave it blank

i - Inventory number: Leave it blank

j - Shelving control number- Leave it blank

o - Full call number- Leave it blank

p- Barcode- 01

t - Copy number- Leave it blank

u - Uniform Resource Identifier- Leave it blank

v - Cost, replacement price- Leave it blank

w - Price effective from-12/30/2024

x - Non-public note- Leave blank

y - Koha item type: Serial (if not selected by default)

z - Public note: Leave it blank

Next, for Add item we are prompted to fill in some details.

Note that Koha by default fills in the details for-

  • Home library and
  • Current library

Now scroll down and click inside the field for Date acquired.

Koha auto-selected this date however note this date is editable.

I have filled in a few details.

You may pause the video and fill in the details as shown.

If you do not have information for a particular field, then leave it blank.

Cursor on
  • Add and duplicate
  • Add multiple copies of this item
  • Save as template
Additionally, you can click on the buttons
  • Add and duplicate
  • Add multiple copies of this item and
  • Save as template at the bottom of the page.

For now we will not click on any of these buttons.

Click on the tab Add item After entering all the details, click on the tab Add item at the bottom of the page.
Cursor on Items for Pearl: A Journal of Library and Information Science (Record #) A page Items for Pearl: A Journal of Library and Information Science opens with the filled details.
Click on Normal Now from the left side menu click on Normal to view the cataloged record of the journal.
Cursor on Pearl: A Journal of Library and Information Science by G. Sujatha. With this we have successfully Cataloged the serial Pearl: A Journal of Library and Information Science by G. Sujatha.
Narration Only This brings us to the end of this tutorial.
Slide Number 7

Summary

In this tutorial we learned to:

  • Catalog serial in Koha
Let’s quickly recap.
Slide Number 8

Assignment

Under the Spoken Tutorial Library catalog the following journal

  • Journal of Chemical Education
  • Volume : 101
  • Issue Number : 1
  • Monthly publication for the month of Jan 2024
  • ISSN : 0021-9584
As an assignment
  • Catalog the following journal.
Slide Number 9

Thank you

Thank you for joining.

Contributors and Content Editors

Madhurig, Mayahans

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