Difference between revisions of "LibreOffice-Suite-Writer-6.3/C4/Using-Track-changes/English"
(Created page with "Title: Using Track Changes Author: Pratik Kamble Novice Reviewer: Nikita Misal and Pooja Moolya Domain Reviewer: Praveen and Nancy Keywords: Peer review, Edit document, A...") |
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| align=center| Visual Cue | | align=center| Visual Cue | ||
| align=center| Narration | | align=center| Narration | ||
− | |- | + | |- |
|| Slide - '''Title''' | || Slide - '''Title''' | ||
Line 24: | Line 24: | ||
|| Slide - '''Learning objective''' | || Slide - '''Learning objective''' | ||
|| In this tutorial, we will learn how to: | || In this tutorial, we will learn how to: | ||
+ | |||
+ | |||
* '''Peer review''' a '''document '''using '''Track changes '''option | * '''Peer review''' a '''document '''using '''Track changes '''option | ||
* '''Edit''' a '''document''' using '''Record changes''' option and | * '''Edit''' a '''document''' using '''Record changes''' option and | ||
Line 29: | Line 31: | ||
− | |- | + | |- |
|| Slide - '''System Requirements''' | || Slide - '''System Requirements''' | ||
|| This tutorial is recorded using | || This tutorial is recorded using | ||
− | * '''Ubuntu | + | |
+ | |||
+ | * '''Ubuntu linux OS '''version '''18.04 '''and | ||
* '''LibreOffice Suite '''version '''6.3.5''' | * '''LibreOffice Suite '''version '''6.3.5''' | ||
− | |- | + | |- |
|| Slide - '''Track changes''' | || Slide - '''Track changes''' | ||
− | || | + | || |
* '''Track changes''' helps the '''reviewer''' to keep track of the changes | * '''Track changes''' helps the '''reviewer''' to keep track of the changes | ||
* This feature is especially important for those who use '''Writer''' in workgroups. | * This feature is especially important for those who use '''Writer''' in workgroups. | ||
Line 44: | Line 48: | ||
− | |- | + | |- |
|| Slide''': Code files''' | || Slide''': Code files''' | ||
− | || | + | || |
* The files used in this tutorial have been provided to you in the''' Code files''' link on this tutorial page. | * The files used in this tutorial have been provided to you in the''' Code files''' link on this tutorial page. | ||
* Pls download and extract the file. | * Pls download and extract the file. | ||
Line 52: | Line 56: | ||
− | |- | + | |-" |
|| Open '''Seven-reasons-to-adopt-FOSS.odt''' | || Open '''Seven-reasons-to-adopt-FOSS.odt''' | ||
|| Open the file '''Seven-reasons-to-adopt-FOSS.odt '''which you have downloaded from '''Code Files '''link. | || Open the file '''Seven-reasons-to-adopt-FOSS.odt '''which you have downloaded from '''Code Files '''link. | ||
− | |- | + | |- |
|| Click on Icon '''Show track changes functions''' | || Click on Icon '''Show track changes functions''' | ||
Line 66: | Line 70: | ||
The '''Track''' '''changes toolbar''' appears at the bottom of the '''Writer''' window. | The '''Track''' '''changes toolbar''' appears at the bottom of the '''Writer''' window. | ||
− | |- | + | |- |
|| Point to '''Show Track Changes''' and '''Record Track Changes ''' | || Point to '''Show Track Changes''' and '''Record Track Changes ''' | ||
|| Make sure that the '''Show Track Changes''' and | || Make sure that the '''Show Track Changes''' and | ||
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If not, then enable these by clicking on them. | If not, then enable these by clicking on them. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
Line 88: | Line 92: | ||
And check the '''Record '''and '''Show '''options. | And check the '''Record '''and '''Show '''options. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Now let’s type a new text in our '''document'''. | || Now let’s type a new text in our '''document'''. | ||
− | |- | + | |-" |
|| Cursor next to point 2 | || Cursor next to point 2 | ||
Line 100: | Line 104: | ||
'''“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. ''' | '''“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. ''' | ||
− | |- | + | |-" |
|| Press Enter | || Press Enter | ||
|| Then press '''Enter.''' | || Then press '''Enter.''' | ||
− | |- | + | |-" |
|| Point to point no 3 | || Point to point no 3 | ||
|| We can see that point number 2 has become a new point, that is number 3. | || We can see that point number 2 has become a new point, that is number 3. | ||
− | |- | + | |-" |
|| Point to new line | || Point to new line | ||
|| Note that the newly added text is in a different color. | || Note that the newly added text is in a different color. | ||
− | |- | + | |-" |
|| Cursor on new line | || Cursor on new line | ||
|| Hover the cursor on the newly added text. | || Hover the cursor on the newly added text. | ||
Line 115: | Line 119: | ||
A message is displayed -''' “Inserted: Unknown Author”,''' followed by date and time of insertion. | A message is displayed -''' “Inserted: Unknown Author”,''' followed by date and time of insertion. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
− | || Let us replace '''Unknown author''' with our | + | || Let us replace '''Unknown author''' with our name. |
− | |- | + | |-" |
|| Tools >> options | || Tools >> options | ||
|| For that, click on the '''Tools menu''' in the '''menu bar''' and select '''Options.''' | || For that, click on the '''Tools menu''' in the '''menu bar''' and select '''Options.''' | ||
− | |- | + | |-" |
|| Point to''' Options-Libreoffice-User Data ''' | || Point to''' Options-Libreoffice-User Data ''' | ||
|| '''Options '''dialog box opens up. | || '''Options '''dialog box opens up. | ||
− | |- | + | |-" |
|| Select User Data from list under LibreOffice | || Select User Data from list under LibreOffice | ||
Line 138: | Line 142: | ||
Notice that our '''initials''' are auto-filled. | Notice that our '''initials''' are auto-filled. | ||
− | |- | + | |-" |
|| Click on '''Apply''' and '''Ok''' button | || Click on '''Apply''' and '''Ok''' button | ||
|| Click on the '''Apply''' button and then on the '''OK''' button at the bottom. | || Click on the '''Apply''' button and then on the '''OK''' button at the bottom. | ||
− | |- | + | |-" |
|| Click on File >> Properties | || Click on File >> Properties | ||
|| Now click on the '''File menu''' in the '''menu bar '''and select '''Properties.''' | || Now click on the '''File menu''' in the '''menu bar '''and select '''Properties.''' | ||
− | |- | + | |-" |
|| Point to '''Properties''' | || Point to '''Properties''' | ||
|| '''Properties''' dialog box opens up. | || '''Properties''' dialog box opens up. | ||
− | |- | + | |-" |
|| Click on Reset Properties button | || Click on Reset Properties button | ||
|| In the '''General''' tab, click on the '''Reset''' '''properties''' button. | || In the '''General''' tab, click on the '''Reset''' '''properties''' button. | ||
− | |- | + | |-" |
|| Point to created | || Point to created | ||
− | || Notice that | + | || Notice that in the created section in the center of the dialog box, your name appears. |
− | |- | + | |-" |
|| Click on '''OK '''button | || Click on '''OK '''button | ||
|| Click on the '''OK''' button to close the dialog box. | || Click on the '''OK''' button to close the dialog box. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Now onwards, the person making the '''comment''' can easily be identified in the '''document'''. | || Now onwards, the person making the '''comment''' can easily be identified in the '''document'''. | ||
− | |- | + | |-" |
|| Cursor on first point | || Cursor on first point | ||
|| Let us delete the second sentence from point no. 1 - | || Let us delete the second sentence from point no. 1 - | ||
Line 168: | Line 172: | ||
'''“It can be installed on all computers without restriction or needing to pay license fees to vendors'''”. | '''“It can be installed on all computers without restriction or needing to pay license fees to vendors'''”. | ||
− | |- | + | |-" |
|| Point to deletion line | || Point to deletion line | ||
|| Note that the deletion does not actually remove''' '''the line. | || Note that the deletion does not actually remove''' '''the line. | ||
Line 174: | Line 178: | ||
But marks it as a line suggested for deletion. | But marks it as a line suggested for deletion. | ||
− | |- | + | |-" |
|| Cursor on deleted line | || Cursor on deleted line | ||
|| Hover the cursor on the deleted line. | || Hover the cursor on the deleted line. | ||
Line 180: | Line 184: | ||
We see a message '''Deleted''' followed by the updated '''username''', with date and time. | We see a message '''Deleted''' followed by the updated '''username''', with date and time. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Using this feature, we can modify the '''document''' by adding or deleting changes. | || Using this feature, we can modify the '''document''' by adding or deleting changes. | ||
− | |- | + | |-" |
− | ||Press''' Ctrl + S, '''Click on the''' X '''icon | + | || Press''' Ctrl + S, '''Click on the''' X '''icon |
− | ||Save the changes and close the file. | + | || Save the changes and close the file. |
− | |- | + | |-" |
|| Slide: More about Track Changes | || Slide: More about Track Changes | ||
− | || Next, let | + | || Next, let us learn more about '''Track Changes.''' |
Line 196: | Line 200: | ||
− | |- | + | |-" |
|| Open the document '''Government-support-for-FOSS-in-India.odt ''' | || Open the document '''Government-support-for-FOSS-in-India.odt ''' | ||
|| Now open the file '''Government-support-for-FOSS-in-India.odt''' | || Now open the file '''Government-support-for-FOSS-in-India.odt''' | ||
Line 202: | Line 206: | ||
which you have downloaded from '''Code Files '''link'''.''' | which you have downloaded from '''Code Files '''link'''.''' | ||
− | |- | + | |-" |
|| Point to deleted lines | || Point to deleted lines | ||
|| In this '''document,''' we can see several additions and deletions have been done. | || In this '''document,''' we can see several additions and deletions have been done. | ||
− | |- | + | |-" |
|| Cursor on Deleted text in Point 1 | || Cursor on Deleted text in Point 1 | ||
|| Hover '''cursor''' on the deleted text in point 1. | || Hover '''cursor''' on the deleted text in point 1. | ||
Line 211: | Line 215: | ||
It displays the deletion done by '''Guru.''' | It displays the deletion done by '''Guru.''' | ||
− | |- | + | |-" |
|| Cursor at the last point and Press Enter | || Cursor at the last point and Press Enter | ||
|| Keep the '''cursor''' at the end of the last point and press '''Enter'''. | || Keep the '''cursor''' at the end of the last point and press '''Enter'''. | ||
− | |- | + | |-" |
|| Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”. | || Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”. | ||
|| Then type the following text- | || Then type the following text- | ||
'''“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS'''. “ | '''“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS'''. “ | ||
− | |- | + | |-" |
|| Point to different color | || Point to different color | ||
|| We can see the color of this text is different from the color edited by '''Guru.''' | || We can see the color of this text is different from the color edited by '''Guru.''' | ||
− | |- | + | |-" |
|| Cursor on newly type text | || Cursor on newly type text | ||
|| Hover the '''cursor''' on the newly typed text. | || Hover the '''cursor''' on the newly typed text. | ||
Line 228: | Line 232: | ||
It shows your name along with the date and time. | It shows your name along with the date and time. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
Line 239: | Line 243: | ||
Note - This is possible only if the '''author''' gives '''editing rights''' to other readers. | Note - This is possible only if the '''author''' gives '''editing rights''' to other readers. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Now we will learn how the '''author''' can accept or reject changes made by another '''reviewer'''. | || Now we will learn how the '''author''' can accept or reject changes made by another '''reviewer'''. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Let us assume, I am the '''author''' and I will accept or reject the '''edits''' made by '''Guru.''' | || Let us assume, I am the '''author''' and I will accept or reject the '''edits''' made by '''Guru.''' | ||
− | |- | + | |-" |
|| Cursor on word '''Reason ''' | || Cursor on word '''Reason ''' | ||
Line 260: | Line 264: | ||
Right-click the mouse and select the '''Accept Change''' option. | Right-click the mouse and select the '''Accept Change''' option. | ||
− | Another way is to click on''' Accept Track Change''' icon | + | Another way is to click on''' Accept Track Change''' icon in the '''Track Changes toolbar ''' |
− | + | |-" | |
− | + | ||
− | |- " | + | |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
|| Point towards deleted word reasons | || Point towards deleted word reasons | ||
|| The text “'''reasons'''” gets deleted as per the change suggested by the '''reviewer.''' | || The text “'''reasons'''” gets deleted as per the change suggested by the '''reviewer.''' | ||
− | |- | + | |-" |
+ | |||
|| Cursor on text needs | || Cursor on text needs | ||
− | |||
− | |||
Line 284: | Line 279: | ||
Again click on the '''Accept Track Change '''icon in the '''Track Changes toolbar.''' | Again click on the '''Accept Track Change '''icon in the '''Track Changes toolbar.''' | ||
− | |- | + | |-" |
|| Point to text '''needs''' | || Point to text '''needs''' | ||
|| Observe that the text '''needs''' gets included, as per the change suggested by the '''reviewer'''. | || Observe that the text '''needs''' gets included, as per the change suggested by the '''reviewer'''. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Using this feature, '''edits''' suggested by '''reviewers''' | || Using this feature, '''edits''' suggested by '''reviewers''' | ||
− | can be accepted by the ''' | + | can be accepted by the '''author'''. |
− | |- | + | |-" |
|| Cursor on Point 1 deleted text | || Cursor on Point 1 deleted text | ||
Line 301: | Line 296: | ||
Then click on the '''Reject Track change '''icon in the '''Track''' '''Changes''' '''toolbar.''' | Then click on the '''Reject Track change '''icon in the '''Track''' '''Changes''' '''toolbar.''' | ||
− | |- | + | |-" |
|| Point to text | || Point to text | ||
Line 309: | Line 304: | ||
− | The | + | The suggestions given by the '''reviewer''' was to delete the text. |
But that suggestion has been '''rejected''' by the '''author.''' | But that suggestion has been '''rejected''' by the '''author.''' | ||
− | |- | + | |-" |
|| Cursor on point no 5 | || Cursor on point no 5 | ||
|| Move the cursor to point no 5. | || Move the cursor to point no 5. | ||
− | |- | + | |-" |
|| Select entire text | || Select entire text | ||
Line 326: | Line 321: | ||
− | + | in the '''Track''' '''Changes''' '''toolbar.''' | |
− | |- | + | |-" |
|| Cursor on point 4 (Only Highlight) | || Cursor on point 4 (Only Highlight) | ||
Right click on mouse >> select Reject Change on | Right click on mouse >> select Reject Change on | ||
|| We can also reject a change by right-clicking on the mouse''' '''and''' '''selecting''' Reject change. ''' | || We can also reject a change by right-clicking on the mouse''' '''and''' '''selecting''' Reject change. ''' | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| This deletes the entire text inserted by the '''reviewer.''' | || This deletes the entire text inserted by the '''reviewer.''' | ||
− | |- | + | |-" |
|| Click on '''Show Track Changes''' and '''Record Track Changes ''' | || Click on '''Show Track Changes''' and '''Record Track Changes ''' | ||
|| Disable the '''Show Track Changes''' and '''Record Track Changes''' icons by clicking on them. | || Disable the '''Show Track Changes''' and '''Record Track Changes''' icons by clicking on them. | ||
− | |- | + | |-" |
+ | || Only Narration | ||
+ | || Move the cursor to point no 5 | ||
+ | |-" | ||
|| Press '''Backspace''' key | || Press '''Backspace''' key | ||
− | || | + | || Now delete the blank '''space''' by pressing the '''Backspace''' key on the keyboard. |
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Now onwards any further editing will not be marked separately. | || Now onwards any further editing will not be marked separately. | ||
− | |- | + | |-" |
|| Press Ctrl + S | || Press Ctrl + S | ||
|| Pause the tutorial. | || Pause the tutorial. | ||
− | Save''' '''the file after accepting or rejecting changes | + | Save''' '''the file after accepting or rejecting changes |
− | + | To incorporate all the suggestions. | |
− | |- | + | |
+ | |-" | ||
|| Only Narration | || Only Narration | ||
|| Another feature in '''Writer''' is inserting and deleting a '''comment.''' | || Another feature in '''Writer''' is inserting and deleting a '''comment.''' | ||
Line 362: | Line 361: | ||
It helps users to exchange ideas and suggestions, which are important. | It helps users to exchange ideas and suggestions, which are important. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| In our '''document''', we will add a '''comment''' to the word '''e-governance'''. | || In our '''document''', we will add a '''comment''' to the word '''e-governance'''. | ||
− | |- | + | |-" |
|| Select word '''e-governance''' right click and select '''comment''' | || Select word '''e-governance''' right click and select '''comment''' | ||
|| In point no. 3, select the word '''e-governance.''' | || In point no. 3, select the word '''e-governance.''' | ||
Line 371: | Line 370: | ||
Then right-click and select the '''Comment''' option. | Then right-click and select the '''Comment''' option. | ||
− | |- | + | |-" |
|| Point to '''Insert Comment''' icon in '''Track''' '''Changes''' toolbar | || Point to '''Insert Comment''' icon in '''Track''' '''Changes''' toolbar | ||
− | || We can also add '''comments''' by clicking on the '''Insert Comment''' icon in the '''Track''' '''Changes''' toolbar. | + | || We can also add '''comments''' |
− | |- | + | |
+ | |||
+ | by clicking on the '''Insert Comment''' icon in the '''Track''' '''Changes''' toolbar. | ||
+ | |-" | ||
|| Point to comment box | || Point to comment box | ||
|| A '''comment''' box appears on the right side of the '''document.''' | || A '''comment''' box appears on the right side of the '''document.''' | ||
− | |- | + | |-" |
|| Type “ What is e-governance?” in the comment box | || Type “ What is e-governance?” in the comment box | ||
|| In the '''comment''' box, type the '''comment''' as “'''What is e-governance?”''' | || In the '''comment''' box, type the '''comment''' as “'''What is e-governance?”''' | ||
− | |- | + | |-" |
|| Point to commenters name date and time | || Point to commenters name date and time | ||
|| We can see the '''commenter’s''' name along with date and time. | || We can see the '''commenter’s''' name along with date and time. | ||
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| Next, we will see how one can reply to a '''comment'''. | || Next, we will see how one can reply to a '''comment'''. | ||
− | |- | + | |-" |
|| Cursor on Comment box | || Cursor on Comment box | ||
Line 395: | Line 397: | ||
Then click on the '''Insert''' '''Comment''' icon located in the '''Standard''' '''toolbar.''' | Then click on the '''Insert''' '''Comment''' icon located in the '''Standard''' '''toolbar.''' | ||
− | |- | + | |-" |
|| Point to newly added reply comment box | || Point to newly added reply comment box | ||
|| We can see a new '''Reply''' '''Comment''' box gets added to our document. | || We can see a new '''Reply''' '''Comment''' box gets added to our document. | ||
− | |- | + | |-" |
|| Type “It means electronic governance” | || Type “It means electronic governance” | ||
|| Inside the '''reply''' '''comment''' box type '''“It means electronic governance'''” | || Inside the '''reply''' '''comment''' box type '''“It means electronic governance'''” | ||
− | |- | + | |-" |
|| Only narration | || Only narration | ||
|| Let us delete the newly added '''comment “It means''' '''electronic governance'''” | || Let us delete the newly added '''comment “It means''' '''electronic governance'''” | ||
− | |- | + | |-" |
|| Click on down arrow >> select '''Delete comment''' | || Click on down arrow >> select '''Delete comment''' | ||
− | || | + | || Click on the down-arrow icon in the '''Reply''' '''comment''' box and select '''Delete comment '''option. |
− | |- | + | |-" |
|| Delete the comment What is e governance | || Delete the comment What is e governance | ||
|| Repeat the same steps to delete the comment “'''What is e governance ?” ''' | || Repeat the same steps to delete the comment “'''What is e governance ?” ''' | ||
− | |- | + | |-" |
− | | | Point to word e-governance | + | || Point to word e-governance |
− | | | We see that both the '''comments''' are now deleted. | + | || We see that both the '''comments''' are now deleted. |
− | + | And also the word is no more highlighted. | |
− | |- | + | |-" |
− | | | Click on Record Track change icon in the track changes toolbar | + | || Click on Record Track change icon in the track changes toolbar |
− | | | To delete another person’s comments, first disable the '''Record Track Change'''icon. | + | || To delete another person’s comments, first disable the '''Record Track Change''' icon. |
And then press '''Delete''' key on the keyboard. | And then press '''Delete''' key on the keyboard. | ||
− | |- | + | |-" |
− | ||Press''' Ctrl + S, '''Click on the''' X '''icon | + | || Press''' Ctrl + S, '''Click on the''' X ''' icon |
− | ||Save and close the file. | + | || Save and close the file. |
− | |- | + | |-" |
|| Only Narration | || Only Narration | ||
|| This brings us to the end of this tutorial. | || This brings us to the end of this tutorial. | ||
Line 431: | Line 433: | ||
Let us summarise. | Let us summarise. | ||
− | |- | + | |-" |
|| Slide: '''Summary''' | || Slide: '''Summary''' | ||
Line 437: | Line 439: | ||
|| In this tutorial, we learnt how to | || In this tutorial, we learnt how to | ||
− | |||
* '''Peer review''' a '''document''' using '''Track changes '''option | * '''Peer review''' a '''document''' using '''Track changes '''option | ||
* Edit a '''document''' using '''Record changes''' option | * Edit a '''document''' using '''Record changes''' option | ||
Line 443: | Line 444: | ||
− | |- | + | |-" |
|| Slide: '''Assignment''' | || Slide: '''Assignment''' | ||
|| As an assignment: | || As an assignment: | ||
− | * Open''' Seven-Reason-to-adopt-FOSS.odt '''file | + | * Open''' Seven-Reason-to-adopt-FOSS.odt '''file |
* Delete and correct the word '''available''' using '''Record changes''' | * Delete and correct the word '''available''' using '''Record changes''' | ||
* Use '''Accept''' '''change''' option to accept the changes | * Use '''Accept''' '''change''' option to accept the changes | ||
− | |- | + | |-" |
|| Slide: '''About spoken tutorial project''' | || Slide: '''About spoken tutorial project''' | ||
|| The video at the following link summarises the spoken tutorial project. | || The video at the following link summarises the spoken tutorial project. | ||
Line 459: | Line 460: | ||
Please download and watch it. | Please download and watch it. | ||
− | |- | + | |-" |
|| Slide: '''Spoken Tutorial workshops''' | || Slide: '''Spoken Tutorial workshops''' | ||
|| We conduct workshops using '''spoken tutorials '''and give certificates. | || We conduct workshops using '''spoken tutorials '''and give certificates. | ||
For more details, Please contact us. | For more details, Please contact us. | ||
− | |- | + | |-" |
|| Slide: '''Forums Specific Questions''' | || Slide: '''Forums Specific Questions''' | ||
|| Please post your timed queries in this forum. | || Please post your timed queries in this forum. | ||
− | |- | + | |-" |
|| Slide: '''Acknowledgment''' | || Slide: '''Acknowledgment''' | ||
|| The''' Spoken Tutorial '''project is funded by '''MHRD''' Govt of India. | || The''' Spoken Tutorial '''project is funded by '''MHRD''' Govt of India. | ||
− | |- | + | |-" |
|| Slide: '''Thank you''' | || Slide: '''Thank you''' | ||
− | || This tutorial was originally contributed by | + | || This tutorial was originally contributed by IT for Change in 2012. |
Revision as of 14:42, 13 November 2020
Title: Using Track Changes
Author: Pratik Kamble
Novice Reviewer: Nikita Misal and Pooja Moolya
Domain Reviewer: Praveen and Nancy
Keywords: Peer review, Edit document, Add comment, Reject Track change, Accept Track changes, Record Track change, Show Record Track changes
Visual Cue | Narration |
Slide - Title
|
Welcome to the spoken tutorial on Using Track Changes in Writer. |
Slide - Learning objective | In this tutorial, we will learn how to:
|
Slide - System Requirements | This tutorial is recorded using
|
Slide - Track changes |
|
Slide: Code files |
|
Open Seven-reasons-to-adopt-FOSS.odt | Open the file Seven-reasons-to-adopt-FOSS.odt which you have downloaded from Code Files link. |
Click on Icon Show track changes functions
|
Click on the Show Track Changes Functions icon in the Standard toolbar.
|
Point to Show Track Changes and Record Track Changes | Make sure that the Show Track Changes and
Record Track Changes icons are enabled.
|
Only Narration
|
Let us see another way to enable these options.
|
Only Narration | Now let’s type a new text in our document. |
Cursor next to point 2
|
Keep cursor next to the point 2 and type-
|
Press Enter | Then press Enter. |
Point to point no 3 | We can see that point number 2 has become a new point, that is number 3. |
Point to new line | Note that the newly added text is in a different color. |
Cursor on new line | Hover the cursor on the newly added text.
|
Only Narration | Let us replace Unknown author with our name. |
Tools >> options | For that, click on the Tools menu in the menu bar and select Options. |
Point to Options-Libreoffice-User Data | Options dialog box opens up. |
Select User Data from list under LibreOffice
|
On the left, under LibreOffice, select User Data option from the list.
|
Click on Apply and Ok button | Click on the Apply button and then on the OK button at the bottom. |
Click on File >> Properties | Now click on the File menu in the menu bar and select Properties. |
Point to Properties | Properties dialog box opens up. |
Click on Reset Properties button | In the General tab, click on the Reset properties button. |
Point to created
|
Notice that in the created section in the center of the dialog box, your name appears. |
Click on OK button | Click on the OK button to close the dialog box. |
Only Narration | Now onwards, the person making the comment can easily be identified in the document. |
Cursor on first point | Let us delete the second sentence from point no. 1 -
|
Point to deletion line | Note that the deletion does not actually remove the line.
|
Cursor on deleted line | Hover the cursor on the deleted line.
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Only Narration | Using this feature, we can modify the document by adding or deleting changes. |
Press Ctrl + S, Click on the X icon | Save the changes and close the file. |
Slide: More about Track Changes | Next, let us learn more about Track Changes.
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Open the document Government-support-for-FOSS-in-India.odt | Now open the file Government-support-for-FOSS-in-India.odt
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Point to deleted lines | In this document, we can see several additions and deletions have been done. |
Cursor on Deleted text in Point 1 | Hover cursor on the deleted text in point 1.
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Cursor at the last point and Press Enter | Keep the cursor at the end of the last point and press Enter. |
Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”. | Then type the following text-
“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS. “ |
Point to different color | We can see the color of this text is different from the color edited by Guru. |
Cursor on newly type text | Hover the cursor on the newly typed text.
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Only Narration
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This indicates that more than one person can edit the same document.
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Only Narration | Now we will learn how the author can accept or reject changes made by another reviewer. |
Only Narration | Let us assume, I am the author and I will accept or reject the edits made by Guru. |
Cursor on word Reason
Click on Accept Track Change icon
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In point no 2, click on the deleted text reasons.
Another way is to click on Accept Track Change icon in the Track Changes toolbar |
Point towards deleted word reasons | The text “reasons” gets deleted as per the change suggested by the reviewer. |
Cursor on text needs
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On the same line, click the on the text needs.
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Point to text needs | Observe that the text needs gets included, as per the change suggested by the reviewer. |
Only Narration | Using this feature, edits suggested by reviewers
can be accepted by the author. |
Cursor on Point 1 deleted text
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In point no 1, click on the deleted text.
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Point to text
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Observe that the text becomes normal.
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Cursor on point no 5 | Move the cursor to point no 5. |
Select entire text
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Select the entire text and click on the Reject Track Change icon
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Cursor on point 4 (Only Highlight)
Right click on mouse >> select Reject Change on |
We can also reject a change by right-clicking on the mouse and selecting Reject change. |
Only Narration | This deletes the entire text inserted by the reviewer. |
Click on Show Track Changes and Record Track Changes | Disable the Show Track Changes and Record Track Changes icons by clicking on them. |
Only Narration | Move the cursor to point no 5 |
Press Backspace key
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Now delete the blank space by pressing the Backspace key on the keyboard. |
Only Narration | Now onwards any further editing will not be marked separately. |
Press Ctrl + S | Pause the tutorial.
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Only Narration | Another feature in Writer is inserting and deleting a comment.
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Only Narration | In our document, we will add a comment to the word e-governance. |
Select word e-governance right click and select comment | In point no. 3, select the word e-governance.
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Point to Insert Comment icon in Track Changes toolbar | We can also add comments
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Point to comment box | A comment box appears on the right side of the document. |
Type “ What is e-governance?” in the comment box | In the comment box, type the comment as “What is e-governance?” |
Point to commenters name date and time | We can see the commenter’s name along with date and time. |
Only Narration | Next, we will see how one can reply to a comment. |
Cursor on Comment box
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Once again keep the cursor on the comment box.
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Point to newly added reply comment box | We can see a new Reply Comment box gets added to our document. |
Type “It means electronic governance” | Inside the reply comment box type “It means electronic governance” |
Only narration | Let us delete the newly added comment “It means electronic governance” |
Click on down arrow >> select Delete comment | Click on the down-arrow icon in the Reply comment box and select Delete comment option. |
Delete the comment What is e governance | Repeat the same steps to delete the comment “What is e governance ?” |
Point to word e-governance | We see that both the comments are now deleted.
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Click on Record Track change icon in the track changes toolbar | To delete another person’s comments, first disable the Record Track Change icon.
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Press Ctrl + S, Click on the X icon | Save and close the file. |
Only Narration | This brings us to the end of this tutorial.
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Slide: Summary
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In this tutorial, we learnt how to
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Slide: Assignment | As an assignment:
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Slide: About spoken tutorial project | The video at the following link summarises the spoken tutorial project.
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Slide: Spoken Tutorial workshops | We conduct workshops using spoken tutorials and give certificates.
For more details, Please contact us. |
Slide: Forums Specific Questions | Please post your timed queries in this forum. |
Slide: Acknowledgment | The Spoken Tutorial project is funded by MHRD Govt of India. |
Slide: Thank you | This tutorial was originally contributed by IT for Change in 2012.
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