Title: Using Track Changes
Author: Pratik Kamble
Novice Reviewer: Nikita Misal and Pooja Moolya
Domain Reviewer: Praveen and Nancy
Keywords: Peer review, Edit document, Add comment, Reject Track change, Accept Track changes, Record Track change, Show Record Track changes
| Slide - Title
||Welcome to the spoken tutorial on Using Track Changes in Writer.|
|Slide - Learning objective|| In this tutorial, we will learn how to:
|Slide - System Requirements|| This tutorial is recorded using
|Slide - Track changes||
|Slide: Code files||
|Open Seven-reasons-to-adopt-FOSS.odt||Open the file Seven-reasons-to-adopt-FOSS.odt which you have downloaded from Code Files link.|
| Click on Icon Show track changes functions
|| Click on the Show Track Changes Functions icon in the Standard toolbar.
|Point to Show Track Changes and Record Track Changes|| Make sure that the Show Track Changes and
Record Track Changes icons are enabled.
| Only Narration
|| Let us see another way to enable these options.
|Only Narration||Now let’s type a new text in our document.|
| Cursor next to point 2
|| Keep cursor next to the point 2 and type-
|Press Enter||Then press Enter.|
|Point to point no 3||We can see that point number 2 has become a new point, that is number 3.|
|Point to new line||Note that the newly added text is in a different color.|
|Cursor on new line|| Hover the cursor on the newly added text.
|Only Narration||Let us replace Unknown author with our name.|
|Tools >> options||For that, click on the Tools menu in the menu bar and select Options.|
|Point to Options-Libreoffice-User Data||Options dialog box opens up.|
| Select User Data from list under LibreOffice
|| On the left, under LibreOffice, select User Data option from the list.
|Click on Apply and Ok button||Click on the Apply button and then on the OK button at the bottom.|
|Click on File >> Properties||Now click on the File menu in the menu bar and select Properties.|
|Point to Properties||Properties dialog box opens up.|
|Click on Reset Properties button||In the General tab, click on the Reset properties button.|
| Point to created
||Notice that in the created section in the center of the dialog box, your name appears.|
|Click on OK button||Click on the OK button to close the dialog box.|
|Only Narration||Now onwards, the person making the comment can easily be identified in the document.|
|Cursor on first point|| Let us delete the second sentence from point no. 1 -
|Point to deletion line|| Note that the deletion does not actually remove the line.
|Cursor on deleted line|| Hover the cursor on the deleted line.
|Only Narration||Using this feature, we can modify the document by adding or deleting changes.|
|Press Ctrl + S, Click on the X icon||Save the changes and close the file.|
|Slide: More about Track Changes|| Next, let us learn more about Track Changes.
|Open the document Government-support-for-FOSS-in-India.odt|| Now open the file Government-support-for-FOSS-in-India.odt
|Point to deleted lines||In this document, we can see several additions and deletions have been done.|
|Cursor on Deleted text in Point 1|| Hover cursor on the deleted text in point 1.
|Cursor at the last point and Press Enter||Keep the cursor at the end of the last point and press Enter.|
|Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.|| Then type the following text-
“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS. “
|Point to different color||We can see the color of this text is different from the color edited by Guru.|
|Cursor on newly type text|| Hover the cursor on the newly typed text.
| Only Narration
|| This indicates that more than one person can edit the same document.
|Only Narration||Now we will learn how the author can accept or reject changes made by another reviewer.|
|Only Narration||Let us assume, I am the author and I will accept or reject the edits made by Guru.|
| Cursor on word Reason
Click on Accept Track Change icon
| In point no 2, click on the deleted text reasons.
Another way is to click on Accept Track Change icon in the Track Changes toolbar
|Point towards deleted word reasons||The text “reasons” gets deleted as per the change suggested by the reviewer.|
| Cursor on text needs
|| On the same line, click the on the text needs.
|Point to text needs||Observe that the text needs gets included, as per the change suggested by the reviewer.|
|Only Narration|| Using this feature, edits suggested by reviewers
can be accepted by the author.
| Cursor on Point 1 deleted text
|| In point no 1, click on the deleted text.
| Point to text
|| Observe that the text becomes normal.
|Cursor on point no 5||Move the cursor to point no 5.|
| Select entire text
|| Select the entire text and click on the Reject Track Change icon
| Cursor on point 4 (Only Highlight)
Right click on mouse >> select Reject Change on
|We can also reject a change by right-clicking on the mouse and selecting Reject change.|
|Only Narration||This deletes the entire text inserted by the reviewer.|
|Click on Show Track Changes and Record Track Changes||Disable the Show Track Changes and Record Track Changes icons by clicking on them.|
|Only Narration||Move the cursor to point no 5|
| Press Backspace key
||Now delete the blank space by pressing the Backspace key on the keyboard.|
|Only Narration||Now onwards any further editing will not be marked separately.|
|Press Ctrl + S|| Pause the tutorial.
|Only Narration|| Another feature in Writer is inserting and deleting a comment.
|Only Narration||In our document, we will add a comment to the word e-governance.|
|Select word e-governance right click and select comment|| In point no. 3, select the word e-governance.
|Point to Insert Comment icon in Track Changes toolbar|| We can also add comments
|Point to comment box||A comment box appears on the right side of the document.|
|Type “ What is e-governance?” in the comment box||In the comment box, type the comment as “What is e-governance?”|
|Point to commenters name date and time||We can see the commenter’s name along with date and time.|
|Only Narration||Next, we will see how one can reply to a comment.|
| Cursor on Comment box
|| Once again keep the cursor on the comment box.
|Point to newly added reply comment box||We can see a new Reply Comment box gets added to our document.|
|Type “It means electronic governance”||Inside the reply comment box type “It means electronic governance”|
|Only narration||Let us delete the newly added comment “It means electronic governance”|
|Click on down arrow >> select Delete comment||Click on the down-arrow icon in the Reply comment box and select Delete comment option.|
|Delete the comment What is e governance||Repeat the same steps to delete the comment “What is e governance ?”|
|Point to word e-governance|| We see that both the comments are now deleted.
|Click on Record Track change icon in the track changes toolbar|| To delete another person’s comments, first disable the Record Track Change icon.
|Press Ctrl + S, Click on the X icon||Save and close the file.|
|Only Narration|| This brings us to the end of this tutorial.
| Slide: Summary
|| In this tutorial, we learnt how to
|Slide: Assignment|| As an assignment:
|Slide: About spoken tutorial project|| The video at the following link summarises the spoken tutorial project.
|Slide: Spoken Tutorial workshops|| We conduct workshops using spoken tutorials and give certificates.
For more details, Please contact us.
|Slide: Forums Specific Questions||Please post your timed queries in this forum.|
|Slide: Acknowledgment||The Spoken Tutorial project is funded by MHRD Govt of India.|
|Slide: Thank you|| This tutorial was originally contributed by IT for Change in 2012.