Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

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 +
Title of script: Welcome to GNUKhata
 +
 +
Author: Trupti Kini
 +
 +
Keywords: video tutorial
 +
 
{| border=1
 
{| border=1
 
|| '''Visual cue'''
 
|| '''Visual cue'''
Line 5: Line 11:
 
|-
 
|-
 
||'''Display desktop'''  
 
||'''Display desktop'''  
|| Welcome to this series of '''spoken tutorials''' on '''GNUKhata''' version 1.2
+
|| '''Welcome to GNUKhata'''  
  
 
|-
 
|-
Line 11: Line 17:
 
'''Learning Objectives'''
 
'''Learning Objectives'''
 
||  
 
||  
At the end of this tutorial, you will be able to:
+
In this tutorial, you will be able to:
 
* Install '''GNUKhata'''
 
* Install '''GNUKhata'''
 
* Run '''GNUKhata''' on your machines
 
* Run '''GNUKhata''' on your machines
* Register an organisation for a financial year
+
* Register an organization for a financial year
* Set Preferences for the Organisation
+
* Set Preferences for the Organization
* Create Accounts in '''GNUKhata'''
+
* Login into '''GNUKhata'''
+
  
 
|-
 
|-
 
||'''Show Slide'''
 
||'''Show Slide'''
'''System Requirements'''
+
'''System Requirement'''
 
||  
 
||  
To record this tutorial, I am using
+
In this tutorial, I am using
 
* '''Ubuntu 12.04''' Operating System
 
* '''Ubuntu 12.04''' Operating System
 
* '''GNUKhata''' version 1.2
 
* '''GNUKhata''' version 1.2
Line 29: Line 33:
  
 
|-
 
|-
|| '''Show Slide'''
+
||'''Show Slide'''
 
'''System Requirements'''
 
'''System Requirements'''
 
||  
 
||  
Line 35: Line 39:
 
* Starting from 11.04 and above.  
 
* Starting from 11.04 and above.  
 
* It has also been tested on '''Debian Distro''' of '''GNU/Linux'''.
 
* It has also been tested on '''Debian Distro''' of '''GNU/Linux'''.
 +
  
 
|-
 
|-
 
||
 
||
 
||
 
||
To open '''GNUKhata''' interface, we use:
+
To open '''GNUKhata''' interface:
* It is recommended that users use '''Mozilla Firefox''' version 3.6 or above.
+
* We recommend '''Mozilla Firefox''' version 3.6 or above.
* '''GNUKhata''' can also run smoothly on other browsers like '''Chromium''' and '''Opera'''.
+
* '''GNUKhata''' runs smoothly on browsers like '''Chromium''' and '''Opera'''.
  
 
|-
 
|-
Line 47: Line 52:
 
||
 
||
 
'''GNUKhata''' is a '''Free and Open Source (FOSS) Accounting Software'''.  
 
'''GNUKhata''' is a '''Free and Open Source (FOSS) Accounting Software'''.  
It can be deployed by:
+
It provides a  solution for basic book keeping.
* Both Profit making and Non-profit making organisations
+
It can be deployed by:  
* NGOs.
+
* Profit making organizations and  
It provides a '''Free and Open Source(FOSS)''' solution for basic book keeping.
+
* Non-profit making organizations like  NGOs.  
  
 
|-
 
|-
 
|| '''GNUKhata''' Official Website
 
|| '''GNUKhata''' Official Website
 
||  
 
||  
For more information about '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
+
For more information on '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
  
  
Line 62: Line 67:
 
||
 
||
 
* So let us now see how to install '''GNUKhata''' on '''Linux''' machines.
 
* So let us now see how to install '''GNUKhata''' on '''Linux''' machines.
* For this, download the latest version of '''GNUKhata''' from '''http://www.gnukhata.org/public'''
+
* For this, you need to have the root admin access.
  
 
|-
 
|-
||/* Firefox interface*/
+
||Go to '''http://www.gnukhata.org/public'''
* Type '''http://gnukhata.org/public''' in the address bar
+
||Let us go to the URL '''http://www.gnukhata.org/public'''  
 +
 
 +
|-
 +
||/* on the browser window*/
 
* Click on '''installer_1.2.tar.gz'''  
 
* Click on '''installer_1.2.tar.gz'''  
 
* When download window pops up, choose '''Save file''' option and click '''OK'''
 
* When download window pops up, choose '''Save file''' option and click '''OK'''
* Copy the '''installer_1.2.tar.gz''' from '''Downloads''' directory to '''Home''' folder
+
||From this webpage, download '''installer_1.2.tar.gz''' on your machine by clicking on it
||
+
* When download window pops up, choose '''Save file''' and click on '''OK'''
* Let me show you the file on the website.
+
* Go to '''http://www.gnukhata.org/public''' and download '''installer_1.2.tar.gz''' on your machine.
+
* Copy the downloaded tar file to your home folder.
+
  
  
 +
|-
 +
||Copy '''installer_1.2.tar.gz''' to '''Home''' folder.
 +
||Copy the downloaded tar file  from your '''Downloads''' to your '''Home''' folder
  
 
|-
 
|-
||Point to the installer named '''GNUKhata-installer_1.2.tar.gz'''
+
||Go to the '''Home''' folder
Installation of '''GNUKhata'''
+
||Now go to your '''Home''' folder
||
+
The installer is named '''GNUKhata-installer_1.2.tar.gz'''
+
 
+
  
 
|-
 
|-
||'''Right-click''' on the '''installer''' then select '''Extract here'''  
+
||Right-click on the '''installer_1.2.tar.gz''' then select '''Extract here'''  
 
Installation of '''GNUKhata'''
 
Installation of '''GNUKhata'''
 
||
 
||
'''Right-click''' on the '''installer''' and select '''Extract here'''.  
+
Right-click on the '''installer_1.2.tar.gz''' and select '''Extract here'''.  
 +
 
 +
 
  
 
|-
 
|-
||Press Ctrl+Alt+T  
+
||Press '''Ctrl+Alt+T'''
 
Installation of '''GNUKhata'''
 
Installation of '''GNUKhata'''
 
||
 
||
Open a '''terminal''' by pressing '''Ctrl+Alt+T''' and type following commands.
+
Open '''terminal''' by pressing '''Ctrl+Alt+T'''.
  
  
 
|-
 
|-
||Type '''sudo apt-get update'''  and hit '''Enter'''
+
||Type '''sudo apt-get update'''  and press '''Enter'''
 
||
 
||
Type the command '''sudo apt-get update'''
+
* Type the command '''sudo apt-get update'''
 +
* Press '''Enter'''
 +
* Give the root password if asked
 +
 
  
 
|-
 
|-
||Type '''cd installer_1.2'''  and hit '''Enter'''
+
||Type '''cd installer_1.2'''  and press '''Enter'''
 
||
 
||
Now, through the '''terminal''', go inside the '''installer''' folder by typing '''cd installer_1.2'''
+
Now, go inside the '''installer_1.2''' folder by typing '''cd installer_1.2'''
 +
* Press '''Enter'''
  
 
|-
 
|-
||Type '''chmod +x ./gkinstall.sh'''  and hit '''Enter'''
+
||Type '''sudo chmod +x ./gkinstall.sh'''  and press '''Enter'''
 
||
 
||
* Once inside the '''installer''' directory, execute the following command:
+
* Once inside the '''installer_1.2''' directory, execute the following command:
'''chmod +x ./gkinstall.sh'''
+
'''sudo chmod +x ./gkinstall.sh'''
 +
* Press '''Enter'''
 +
* Give the root password if asked
 
* With this command, we are giving the executable permission
 
* With this command, we are giving the executable permission
 +
  
 
|-
 
|-
||Type '''sudo ./gkinstall.sh'''  and hit '''Enter'''
+
||Type '''sudo ./gkinstall.sh'''  and press '''Enter'''
 
||
 
||
 
* Now, type '''sudo ./gkinstall.sh'''
 
* Now, type '''sudo ./gkinstall.sh'''
 +
* Press '''Enter'''
 
* With '''sudo''' command, we are giving root user privilege.  
 
* With '''sudo''' command, we are giving root user privilege.  
* This installation takes some time.  
+
* This installation will take some time.  
  
 
|-
 
|-
||Type '''sudo startgk''' and hit '''Enter'''
+
||Type '''sudo startgk''' and press '''Enter'''
 
||
 
||
When the prompt returns without any error, type the command '''sudo startgk'''
+
When the prompt returns without any error, type '''sudo startgk''' and press '''Enter'''
  
 
|-
 
|-
Line 131: Line 146:
 
||
 
||
 
* To run '''GNUKhata''' on your machine, open the '''Firefox''' browser.  
 
* To run '''GNUKhata''' on your machine, open the '''Firefox''' browser.  
* Type '''http://localhost''' in the address bar.
+
* Type in the address bar '''http://localhost:8080''' and then press enter.
* You will be able to run '''GNUKhata'''.
+
* If you cannot run '''GNUKhata''' with this '''url''', please type '''http://localhost:8080'''  
+
  
  
Line 143: Line 156:
 
|-
 
|-
 
|| Point to buttons  
 
|| Point to buttons  
* Select Existing Organisation
+
* '''Select Existing Organization'''
* Create New Organisation
+
* '''Create New Organization'''
  
 
||  
 
||  
 
Here you see two buttons:
 
Here you see two buttons:
* The first one is '''Selecting Existing Organisation'''  
+
* '''Selecting Existing Organization'''  
* And the second is '''Create a New Organisation'''.
+
* And the second is '''Create New Organization'''
  
 
|-
 
|-
 
||  
 
||  
Click on '''Create New Organisation''' button
+
Click on '''Create New Organization''' button
 
||  
 
||  
* Since we have just installed '''GNUKhata''', we will have to create a new organisation.  
+
* Since we have just installed '''GNUKhata''', we will have to create a new organization.  
* For this, click on '''Create New Organisation''' button.
+
* For this, click on '''Create New Organization''' button.
  
 
|-
 
|-
||Point to the four options '''Organisation Name''', '''Organisation Type''', '''Financial year From date''' and '''To date'''
+
||Point to the four options '''Organization Name''', '''Organization Type''', '''Financial year From date''' and '''To date'''
 
||  
 
||  
 
Four important options of GNUKhata appear on the screen:  
 
Four important options of GNUKhata appear on the screen:  
* '''Organisation Name'''.  
+
* '''Organization Name'''.  
* '''Organisation Type'''.  
+
* '''Organization Type'''.  
* '''Financial Year  From Date and To date'''  
+
* '''Financial Year  From Date''' and  
 +
* '''To date'''  
  
 
|-
 
|-
|| In  '''Organisation Name''' textbox, type '''Free Accounting Foundation'''
+
|| In  '''Organization Name''' text box, type '''Welcome'''
 
||  
 
||  
* Here, in the '''Organisation Name''' field, let's type the name of a company.
+
* Here, in the '''Organization Name''' field, let's type the name of a company.
* For example, '''Free Accounting Foundation'''.
+
* For example, '''Welcome'''
  
 
|-
 
|-
|| Choose from the dropdown of '''Organisation Type'''
+
|| Choose from the drop down of '''Organization Type'''
 
||  
 
||  
* Next, under '''Organisation Type''', we have two choices '''NGO''' or a '''Profit Making''' organisation.
+
* Next, under '''Organization Type''', we have two choices '''Profit Making''' and '''NGO'''
 
* Let me select '''NGO''' as my option.  
 
* Let me select '''NGO''' as my option.  
  
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||Enter the financial year   
 
||Enter the financial year   
 
||  
 
||  
* Now we have to specify '''From Date''' and '''To Date''' for the financial year.
+
* Now we have to specify '''From Date''' and '''To Date'''
* I will type '''01-04-2011''' and '''31-03-2012''' respectively.
+
* I will type in from date
 +
**'''01''' press enter
 +
** '''04''' press enter
 +
**'''2011''' press enter
 +
* '''To date''' appears automatically
  
 
|-
 
|-
Line 191: Line 209:
 
|-
 
|-
 
|| Screen 2
 
|| Screen 2
Point to '''Free Accounting Foundation''' and Financial Year
+
Point to '''Welcome''' and Financial Year
 
||  
 
||  
The name of the organisation and the financial year period appears at the top.  
+
The name of the organization and the financial year period appears at the top.  
  
  
 
|-
 
|-
|| Point to the various textboxes
+
|| Point to the various text boxes
 
||  
 
||  
* Information pertaining to the organisation has to be filled here.
+
* Information pertaining to the organization has to be filled here.
 
* For now, I will choose not to fill any of these details, as they are optional.  
 
* For now, I will choose not to fill any of these details, as they are optional.  
  
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|| Point to '''Save''' button
 
|| Point to '''Save''' button
 
||  
 
||  
If you choose to fill details here, then click the '''Save''' button before proceeding.  
+
If you choose to fill details here, then click on '''Save''' button before proceeding.  
  
 
|-
 
|-
 
|| Click on '''Skip''' button
 
|| Click on '''Skip''' button
 
||  
 
||  
However, since we are not entering any details, let's press the '''Skip''' button.
+
However, since we are not entering any details here, let's press the '''Skip''' button.
  
 
|-
 
|-
Line 216: Line 234:
 
||  
 
||  
 
* Note, we have to wait for some time, because the database is being created.  
 
* Note, we have to wait for some time, because the database is being created.  
* This is a one-time process while creating a new organisation.  
+
* This is a one-time process while creating a new organization.  
  
 
|-
 
|-
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|| Point to 1st check box '''(Projectwise Accounting)'''
 
|| Point to 1st check box '''(Projectwise Accounting)'''
 
||  
 
||  
If you want project wise accounting,  then check the '''Projectwise Accounting''' box.  
+
If you want project wise accounting,  then check the '''Projectwise Accounting''' checkbox.  
  
  
Line 245: Line 263:
 
|| Point to the first textbox >> Type '''spoken tutorial'''
 
|| Point to the first textbox >> Type '''spoken tutorial'''
 
||  
 
||  
* We have to type the name of the project in the first textbox.
+
* We have to type the name of that project in the first textbox.
 
* So, let's type '''spoken tutorial'''.
 
* So, let's type '''spoken tutorial'''.
  
Line 257: Line 275:
 
|| Point to '''Add more projects''' option
 
|| Point to '''Add more projects''' option
 
||  
 
||  
* To add more than one project name, click '''Add More Projects''' option.  
+
* To add more than one project name, click on '''Add More Projects''' option.  
* I won't do it now since it will be a repetitive task.  
+
* I won't do it for now since it will be a repetitive task.  
  
 
.
 
.
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|| Check '''Manual Account Codes''' checkbox
 
|| Check '''Manual Account Codes''' checkbox
 
||  
 
||  
*Many organisations or individuals choose to maintain account code manually
+
* Many organizations and individuals choose to maintain the account code manually
*So I will check this checkbox.
+
* So I will check this checkbox.
  
 
|-
 
|-
 
|| Press '''Save''' button
 
|| Press '''Save''' button
 
||  
 
||  
* After stating your '''preference''', press '''Save''' button.
+
* After stating your preference, press '''Save''' button.
 
* A message will be displayed at the top - '''Your preferences have been saved'''.  
 
* A message will be displayed at the top - '''Your preferences have been saved'''.  
  
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||
 
||
 
||
 
||
After adding the preferences, we can create new accounts.
+
After adding the preferences, we can create new accounts by clicking on '''Create Account''' button
  
 
|-
 
|-
 
|| Point to the '''Quit''' button
 
|| Point to the '''Quit''' button
 
||
 
||
At this point if you want to quit GNUKhata, you can press the '''Quit''' button.  
+
* At this point if you want to quit GNUKhata, you can click on '''Quit''' button.
 +
* For now I will click on '''Quit''' button.  
  
 
|-
 
|-
||Click on '''Create Account''' button
+
||Point to welcome screen
 
||
 
||
For now I will click on '''Create Account''' button to create a few accounts.
+
* You are directed to the '''Welcome Screen of GNUKhata'''
 
+
* Click on '''Select Existing Organization''' button
 +
* You will notice the created organization appears in the list.
  
 
|-
 
|-
||Screen 4
+
||Type '''sudo stopgk''' to stop '''GNUKhata'''
||
+
Here, we have to add accounts for the organisation.
+
 
+
|-
+
||Point to '''Group Name''' and '''Sub-group Name'''
+
 
||
 
||
Every account falls under a Group and optionally a Sub-group.
+
* To stop '''GNUkhata''', switch to the terminal, type '''sudo stopgk''' and press enter.
 
+
* Give root password if asked
  
 
|-
 
|-
|| Click on dropdown of '''Group Name'''
+
|| Show Slide
 +
Summary
 
||  
 
||  
* The first is '''Group Name'''.
+
So in this tutorial we have learnt :
* Click on dropdown to see all Group names provided by the software.
+
* To install '''GNUKhata'''
 +
To create:
 +
* New organization
 +
* Set preferences
  
|-
 
||
 
||
 
* There are Groups like '''Capital''', '''Current Liability''', '''Loans(Liability)''',
 
* These accounts will have  credit opening balance.
 
* There are groups like '''Current Assets''', '''Fixed Assets''' and '''loans (Assets)''',
 
  
 
|-
 
|-
 +
||/*Slide 9*/
 +
Assignment
 
||
 
||
||
+
* Set Preferences
* These accounts will normally have Debit opening  balance.
+
** Select '''Projectwise Accounting''' and type in first textbox '''Spoken Tutorial''' and for sanctioned amount type '''800'''
* The groups Direct Income, Indirect Income, Direct Expense and Indirect Expense will not have any opening balance.
+
** Select '''Manual Account Code'''
* All other groups will have an opening balance.
+
** Click on '''Save''' button
  
|-
 
|| Choose '''Current Asset''' from '''Group Name''' drop down.
 
||
 
* Select a group name.
 
* Here I choose '''Current Asset''' as '''Group name'''.
 
* Assets represent everything which a business owns and has money value.
 
  
|-
 
||Point to '''sub group'''
 
Click on the dropdown of '''sub groups'''
 
||
 
* After selecting Group name you have to select '''subgroup name''' as required.
 
* These subgroups are provided by the software.
 
* You can add '''Sub-Group Name''' if u wish. 
 
  
  
 
|-
 
||Choose '''Bank''' from  '''Sub-Group Name''' drop down
 
||
 
* But for now, I shall choose '''Bank''' as a subgroup name.
 
* You can create additional subgroups which we will see in the tutorial titled '''Account Management'''.
 
 
|-
 
||Point to '''Account Name''' text box.
 
Enter '''SBI'''
 
||
 
* Next field is '''Account name'''
 
* Here I enter the name of the Account as '''SBI'''.
 
 
 
|-
 
||Point to '''Account Code'''
 
||
 
We had preferred to create account codes manually
 
* So,we see a field for account code.
 
* '''GNUKhata''' suggests an '''account code''' as you can see.
 
* We can edit the suggested code or leave it as it is.
 
 
 
|-
 
||Point to '''Debit opening balance''' textbox
 
||
 
* Let's enter the '''debit opening balance'''.
 
* The default value as you can see is '''0.00'''
 
* You can accept this or enter any positive or negative value.
 
 
|-
 
||Enter '''5000''' in '''Debit opening balance''' textbox
 
||
 
I will enter '''5000''' as '''debit opening balance'''.
 
 
 
 
|-
 
||Point to '''Total Debit  Opening Balance'''
 
||
 
It gives you the total of all Debit Opening Balances so far entered.
 
 
|-
 
||Point to '''Total Debit  Opening Balance'''
 
||
 
Right now it is '''0''' because we have not yet saved the account with debit opening balance.
 
 
|-
 
||Point to '''Total Credit Opening Balance'''
 
||
 
It gives you the total of all Credit Opening Balances so far entered.
 
 
|-
 
||Point to '''Total Credit Opening Balance'''
 
||
 
Right now it is '''0''' because no account with credit opening balance has been saved.
 
 
|-
 
||Point to '''Difference in Opening Balance'''
 
||
 
It gives difference between debit and credit opening balances.
 
 
 
|-
 
||Press '''Save''' button
 
||
 
After filling all the necessary data, I will press the '''Save''' button.
 
 
 
|-
 
|| Point to message '''Account SBI added successfully'''
 
||
 
Here you are.Message appears at the top which tells you have successfully created the desired account.
 
 
|-
 
|| Point to '''total debit opening balance'''
 
||
 
* Note that the amounts in the total debit have been updated.
 
* Total Debit and Credit opening balance depends on what type of opening balance you have entered.
 
* Note that, the fields '''Total debit opening balance''', '''Total credit opening balance''' and '''Difference in opening balance''' are read only
 
* They get updated after saving a new account.
 
 
 
|-
 
|| Click'''Finish''' button.
 
||
 
If you do not wish to create any more accounts, click '''Finish''' button.
 
 
|-
 
||Screen 4
 
||
 
Congratulations! You have now created the books for the organisation  '''Free Accounting Foundation '''.
 
 
|-
 
||Point to '''Username''' and '''password'''.
 
||
 
Next, a new screen appears which asks for the '''username''' and '''password'''.
 
 
 
|-
 
|| Click on '''Login''' button
 
||
 
* The default username and the password is '''admin'''.
 
* You can change it later if you want.
 
* Lets click on the '''Login''' button.
 
 
 
|-
 
|| Screen 5
 
||
 
Note, a new page appears with the name of the organization and the financial year period.
 
 
 
|-
 
||
 
||
 
Notice the menu bar at the top with some options.
 
 
|-
 
||Click on '''Logout'''
 
||
 
To logout, you can click on the '''Logout''' option at the top right of the screen.
 
 
 
 
 
|-
 
||Type '''sudo stopgk''' to stop '''GNUKhata'''
 
||
 
To stop '''GNUkhata''', switch to the terminal and type '''sudo stopgk'''
 
 
|-
 
||
 
||
 
In the next few tutorials, we will learn about all the features that are available in '''GNUKhata’s''' Menu.
 
 
 
|-
 
|| Show Slide
 
Summary
 
||
 
So in this tutorial we have learnt :
 
* To install '''GNUKhata'''
 
To create:
 
* New organisation
 
* Set preferences
 
* Add an account and finally log into '''GNUKhata'''.
 
  
 
|-
 
|-
Line 521: Line 375:
 
|| Thanks for joining
 
|| Thanks for joining
 
||  
 
||  
* That’s it for this tutorial. This is Trupti Kini from the GNUKhata project.
+
* That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
 
* Thank you for watching.  
 
* Thank you for watching.  
  

Latest revision as of 11:16, 22 July 2013

Title of script: Welcome to GNUKhata

Author: Trupti Kini

Keywords: video tutorial

Visual cue Narration
Display desktop Welcome to GNUKhata
Show Slide

Learning Objectives

In this tutorial, you will be able to:

  • Install GNUKhata
  • Run GNUKhata on your machines
  • Register an organization for a financial year
  • Set Preferences for the Organization
Show Slide

System Requirement

In this tutorial, I am using

  • Ubuntu 12.04 Operating System
  • GNUKhata version 1.2
  • Firefox version 17.0
Show Slide

System Requirements

  • GNUKhata works well on all versions of Ubuntu
  • Starting from 11.04 and above.
  • It has also been tested on Debian Distro of GNU/Linux.


To open GNUKhata interface:

  • We recommend Mozilla Firefox version 3.6 or above.
  • GNUKhata runs smoothly on browsers like Chromium and Opera.
What is GNUKhata?

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It provides a solution for basic book keeping. It can be deployed by:

  • Profit making organizations and
  • Non-profit making organizations like NGOs.
GNUKhata Official Website

For more information on GNUKhata, please visit our website http://gnukhata.org.


Download GNUKhata
  • So let us now see how to install GNUKhata on Linux machines.
  • For this, you need to have the root admin access.
Go to http://www.gnukhata.org/public Let us go to the URL http://www.gnukhata.org/public
/* on the browser window*/
  • Click on installer_1.2.tar.gz
  • When download window pops up, choose Save file option and click OK
From this webpage, download installer_1.2.tar.gz on your machine by clicking on it
  • When download window pops up, choose Save file and click on OK


Copy installer_1.2.tar.gz to Home folder. Copy the downloaded tar file from your Downloads to your Home folder
Go to the Home folder Now go to your Home folder
Right-click on the installer_1.2.tar.gz then select Extract here

Installation of GNUKhata

Right-click on the installer_1.2.tar.gz and select Extract here.


Press Ctrl+Alt+T

Installation of GNUKhata

Open terminal by pressing Ctrl+Alt+T.


Type sudo apt-get update and press Enter
  • Type the command sudo apt-get update
  • Press Enter
  • Give the root password if asked


Type cd installer_1.2 and press Enter

Now, go inside the installer_1.2 folder by typing cd installer_1.2

  • Press Enter
Type sudo chmod +x ./gkinstall.sh and press Enter
  • Once inside the installer_1.2 directory, execute the following command:

sudo chmod +x ./gkinstall.sh

  • Press Enter
  • Give the root password if asked
  • With this command, we are giving the executable permission


Type sudo ./gkinstall.sh and press Enter
  • Now, type sudo ./gkinstall.sh
  • Press Enter
  • With sudo command, we are giving root user privilege.
  • This installation will take some time.
Type sudo startgk and press Enter

When the prompt returns without any error, type sudo startgk and press Enter

Open Firefox and type in the address bar

http://localhost:8080

  • To run GNUKhata on your machine, open the Firefox browser.
  • Type in the address bar http://localhost:8080 and then press enter.


GNUKhata's welcome screen

This is the Welcome screen of GNUKhata.

Point to buttons
  • Select Existing Organization
  • Create New Organization

Here you see two buttons:

  • Selecting Existing Organization
  • And the second is Create New Organization

Click on Create New Organization button

  • Since we have just installed GNUKhata, we will have to create a new organization.
  • For this, click on Create New Organization button.
Point to the four options Organization Name, Organization Type, Financial year From date and To date

Four important options of GNUKhata appear on the screen:

  • Organization Name.
  • Organization Type.
  • Financial Year From Date and
  • To date
In Organization Name text box, type Welcome
  • Here, in the Organization Name field, let's type the name of a company.
  • For example, Welcome
Choose from the drop down of Organization Type
  • Next, under Organization Type, we have two choices Profit Making and NGO
  • Let me select NGO as my option.
Enter the financial year
  • Now we have to specify From Date and To Date
  • I will type in from date
    • 01 press enter
    • 04 press enter
    • 2011 press enter
  • To date appears automatically
Click on Next

Now, press the Next button.

Screen 2

Point to Welcome and Financial Year

The name of the organization and the financial year period appears at the top.


Point to the various text boxes
  • Information pertaining to the organization has to be filled here.
  • For now, I will choose not to fill any of these details, as they are optional.
Point to Save button

If you choose to fill details here, then click on Save button before proceeding.

Click on Skip button

However, since we are not entering any details here, let's press the Skip button.

Point to loader
  • Note, we have to wait for some time, because the database is being created.
  • This is a one-time process while creating a new organization.
Screen 3

Point to two checkboxes:

  • Projectwise Accounting
  • Manual Account Codes
  • On the next webpage, you have to choose the Preferences for your organisation.

There are two checkboxes here:

  • Projectwise Accounting
  • Manual Account Codes
Point to 1st check box (Projectwise Accounting)

If you want project wise accounting, then check the Projectwise Accounting checkbox.


Check Projectwise Accounting checkbox >> Point to the new textboxes below.
  • Note what happens when this checkbox is checked.
  • Two new textboxes appear below


Point to the first textbox >> Type spoken tutorial
  • We have to type the name of that project in the first textbox.
  • So, let's type spoken tutorial.
Point to the second textbox >> Type 800
  • Enter the sanctioned amount for that project, in the next textbox.
  • Let's enter 800 as the sanctioned amount.
Point to Add more projects option
  • To add more than one project name, click on Add More Projects option.
  • I won't do it for now since it will be a repetitive task.

.

Point to Manual Account Codes check box
  • Next checkbox is for Manual Account codes.

If you check this check-box:

  • The account code will be auto-generated while creating accounts.
  • You can optionally give account codes manually while creating accounts.


Check Manual Account Codes checkbox
  • Many organizations and individuals choose to maintain the account code manually
  • So I will check this checkbox.
Press Save button
  • After stating your preference, press Save button.
  • A message will be displayed at the top - Your preferences have been saved.

After adding the preferences, we can create new accounts by clicking on Create Account button

Point to the Quit button
  • At this point if you want to quit GNUKhata, you can click on Quit button.
  • For now I will click on Quit button.
Point to welcome screen
  • You are directed to the Welcome Screen of GNUKhata
  • Click on Select Existing Organization button
  • You will notice the created organization appears in the list.
Type sudo stopgk to stop GNUKhata
  • To stop GNUkhata, switch to the terminal, type sudo stopgk and press enter.
  • Give root password if asked
Show Slide

Summary

So in this tutorial we have learnt :

  • To install GNUKhata

To create:

  • New organization
  • Set preferences


/*Slide 9*/

Assignment

  • Set Preferences
    • Select Projectwise Accounting and type in first textbox Spoken Tutorial and for sanctioned amount type 800
    • Select Manual Account Code
    • Click on Save button



Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining
  • That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
  • Thank you for watching.




Contributors and Content Editors

Nancyvarkey, Trupti