Difference between revisions of "Koha-Library-Management-System/C2/Add-an-Item-type/English-timed"
From Script | Spoken-Tutorial
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− | {| border =1 | + | {| border =1 |
− | |'''Time''' | + | |'''Time''' |
− | |'''Narration''' | + | |'''Narration''' |
− | |- | + | |- |
− | | 00:01 | + | | 00:01 |
− | | Welcome to the spoken tutorial on how to add an '''Item type '''in the '''Koha interface'''. | + | | Welcome to the spoken tutorial on how to add an '''Item type '''in the '''Koha interface'''. |
− | |- | + | |- |
− | |00:08 | + | |00:08 |
− | |In this tutorial, we will learn about '''Item types '''and how to add an '''Item type'''. | + | |In this tutorial, we will learn about '''Item types '''and how to add an '''Item type'''. |
− | |- | + | |- |
− | |00:17 | + | |00:17 |
− | | To record this tutorial, I am using: | + | | To record this tutorial, I am using: |
'''Ubuntu Linux Operating System 16.04''' and | '''Ubuntu Linux Operating System 16.04''' and | ||
− | '''Koha '''version''' 16.05'''. | + | '''Koha '''version''' 16.05'''. |
− | |- | + | |- |
− | | 00:30 | + | | 00:30 |
− | | To follow this tutorial, learner should have knowledge of Library Science. | + | | To follow this tutorial, learner should have knowledge of Library Science. |
− | |- | + | |- |
− | |00:36 | + | |00:36 |
− | | To practice this tutorial, you should have '''Koha''' installed on your system. | + | | To practice this tutorial, you should have '''Koha''' installed on your system. |
− | |- | + | |- |
− | |00:42 | + | |00:42 |
− | |And, You should have '''Admin''' access in '''Koha.''' If not, please refer to the '''Koha spoken tutorial '''series on this website. | + | |And, You should have '''Admin''' access in '''Koha.''' If not, please refer to the '''Koha spoken tutorial '''series on this website. |
− | |- | + | |- |
− | | 00:52 | + | | 00:52 |
| Let us begin. Let me switch to the '''Koha''' interface. | | Let us begin. Let me switch to the '''Koha''' interface. | ||
− | |- | + | |- |
− | | 00:58 | + | | 00:58 |
− | | Recall that we had created a '''Superlibrarian Bella.''' | + | | Recall that we had created a '''Superlibrarian Bella.''' |
− | |- | + | |- |
− | | 01:03 | + | | 01:03 |
− | | We will now login with '''username Bella '''and her '''password'''. | + | | We will now login with '''username Bella '''and her '''password'''. |
− | |- | + | |- |
− | | 01:08 | + | | 01:08 |
− | | Now we are inside the '''Koha interface''' as '''Superlibrarian Bella'''. | + | | Now we are inside the '''Koha interface''' as '''Superlibrarian Bella'''. |
− | |- | + | |- |
− | | 01:14 | + | | 01:14 |
− | | Before we move ahead, let’s first understand what are '''Item Types.''' | + | | Before we move ahead, let’s first understand what are '''Item Types.''' |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | '''Books,''' '''Journals,''' '''CDs/DVDs '''etc. | + | |- |
+ | |01:20 | ||
+ | | '''Item types '''typically refer to the material in the library, such as- | ||
+ | '''Books,''' '''Journals,''' '''CDs/DVDs '''etc. | ||
− | |- | + | |- |
− | | 01:31 | + | | 01:31 |
− | | Every '''Item type '''in '''Koha '''has a '''Collection code''' assigned to it. | + | | Every '''Item type '''in '''Koha '''has a '''Collection code''' assigned to it. |
− | |- | + | |- |
− | |01:37 | + | |01:37 |
− | |This '''code''' uniquely identifies that '''Item type.''' | + | |This '''code''' uniquely identifies that '''Item type.''' |
− | |- | + | |- |
− | | 01:42 | + | | 01:42 |
− | | Let us learn to add a new '''item type.''' | + | | Let us learn to add a new '''item type.''' |
− | |- | + | |- |
− | | 01:46 | + | | 01:46 |
− | | On the''' Koha Home page,''' click on '''Koha Administration.''' | + | | On the''' Koha Home page,''' click on '''Koha Administration.''' |
− | |- | + | |- |
− | |01:52 | + | |01:52 |
− | | Go to the section '''Basic parameters '''and click on '''Item Types'''. | + | | Go to the section '''Basic parameters '''and click on '''Item Types'''. |
− | |- | + | |- |
− | |01:59 | + | |01:59 |
− | | Click the '''' New Item Type' '''button at the top of the '''Item types administration '''page. | + | | Click the '''' New Item Type' '''button at the top of the '''Item types administration '''page. |
− | |- | + | |- |
− | |02:06 | + | |02:06 |
− | | In the''' Item type''' field, enter a code for the new '''item type '''that you want to add. | + | | In the''' Item type''' field, enter a code for the new '''item type '''that you want to add. |
− | |- | + | |- |
− | |02:13 | + | |02:13 |
− | | I will type '''REF'''. | + | | I will type '''REF'''. |
− | |- | + | |- |
− | |02:17 | + | |02:17 |
− | | The '''Description''' field is the description of the '''item type'''. | + | | The '''Description''' field is the description of the '''item type'''. |
− | |- | + | |- |
− | | 02:22 | + | | 02:22 |
− | | So here, I will type "Reference". I will skip '''Search category''' field. | + | | So here, I will type "Reference". I will skip '''Search category''' field. |
− | |- | + | |- |
− | | 02:30 | + | | 02:30 |
− | | Next is '''Choose an icon:'''. | + | | Next is '''Choose an icon:'''. |
− | |- | + | |- |
− | | 02:33 | + | | 02:33 |
− | | Click on the tab '''bridge '''. | + | | Click on the tab '''bridge '''. |
− | |- | + | |- |
− | | 02:37 | + | | 02:37 |
− | | Here, from the below given options, click on the icon to be associated with the '''item type.''' | + | | Here, from the below given options, click on the icon to be associated with the '''item type.''' |
− | |- | + | |- |
− | | 02:45 | + | | 02:45 |
− | | I will select this '''Reference''' icon. | + | | I will select this '''Reference''' icon. |
− | |- | + | |- |
− | | 02:49 | + | | 02:49 |
− | | Next, we will learn how '''Hide in OPAC: '''helps. | + | | Next, we will learn how '''Hide in OPAC: '''helps. |
− | |- | + | |- |
− | |02:54 | + | |02:54 |
− | | Let’s say a book is damaged and/or has to be kept back for binding purpose. | + | | Let’s say a book is damaged and/or has to be kept back for binding purpose. |
− | |- | + | |- |
− | |03:02 | + | |03:02 |
− | | In such cases, the option '''Hide in OPAC,''' will make the book invisible to all the users. | + | | In such cases, the option '''Hide in OPAC,''' will make the book invisible to all the users. |
− | |- | + | |- |
− | |03:11 | + | |03:11 |
− | | As per your requirement, check or uncheck the checkbox for '''Hide in OPAC:'''. I will leave the checkbox blank. | + | | As per your requirement, check or uncheck the checkbox for '''Hide in OPAC:'''. I will leave the checkbox blank. |
− | |- | + | |- |
− | | 03:21 | + | | 03:21 |
− | | Use the ''''Not for loan'''' option for '''items''' which are kept in the library but not '''circulated'''. | + | | Use the ''''Not for loan'''' option for '''items''' which are kept in the library but not '''circulated'''. |
− | |- | + | |- |
− | |03:29 | + | |03:29 |
− | |For e.g : '''Reference books''', '''Rare books''' , '''Dictionary''' etc. | + | |For e.g : '''Reference books''', '''Rare books''' , '''Dictionary''' etc. |
− | |- | + | |- |
− | |03:36 | + | |03:36 |
− | | I will leave this check-box blank. | + | | I will leave this check-box blank. |
− | |- | + | |- |
− | | 03:40 | + | | 03:40 |
− | | You may enter an amount to be charged in the '''Rental charge field''', if you wish to. | + | | You may enter an amount to be charged in the '''Rental charge field''', if you wish to. |
− | Particular '''items''' in the library may have to be charged a minimum rental fee. | + | Particular '''items''' in the library may have to be charged a minimum rental fee. |
− | |- | + | |- |
− | |03:51 | + | |03:51 |
− | | I will not enter any fee, as rental fee is not required to be charged on most '''items'''. | + | | I will not enter any fee, as rental fee is not required to be charged on most '''items'''. |
− | |- | + | |- |
− | |04:00 | + | |04:00 |
− | |If you wish to enter a fee, then remember to enter a valid number only. | + | |If you wish to enter a fee, then remember to enter a valid number only. |
− | |- | + | |- |
− | | 04:07 | + | | 04:07 |
− | | Next is the ''''Checkin message:' text field'''. | + | | Next is the ''''Checkin message:' text field'''. |
− | |- | + | |- |
− | | 04:11 | + | | 04:11 |
− | | '''Checkin message '''depends on the type of the particular '''item'''. | + | | '''Checkin message '''depends on the type of the particular '''item'''. |
− | |- | + | |- |
− | |04:16 | + | |04:16 |
− | |The options could be- '''Book''' , '''Serial,''' '''Cds/DVDs''', '''Bound Volume''', '''Microfilm''' etc. | + | |The options could be- '''Book''' , '''Serial,''' '''Cds/DVDs''', '''Bound Volume''', '''Microfilm''' etc. |
− | |- | + | |- |
− | |04:26 | + | |04:26 |
− | | In the field '''Checkin message:, '''I will type '''Bound Volume.''' | + | | In the field '''Checkin message:, '''I will type '''Bound Volume.''' |
− | |- | + | |- |
− | | 04:32 | + | | 04:32 |
− | | This is followed by''' Checkin message type:'''. | + | | This is followed by''' Checkin message type:'''. |
− | |- | + | |- |
− | | 04:36 | + | | 04:36 |
− | | Depending upon the''' item type, '''select a message or an alert for the '''item'''. | + | | Depending upon the''' item type, '''select a message or an alert for the '''item'''. |
− | |- | + | |- |
− | |04:42 | + | |04:42 |
− | |Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular '''item'''. | + | |Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular '''item'''. |
− | |- | + | |- |
− | | 04:53 | + | | 04:53 |
− | | I will select- '''message.''' | + | | I will select- '''message.''' |
− | |- | + | |- |
− | | 04:56 | + | | 04:56 |
− | | Next is''' SIP media type'''. | + | | Next is''' SIP media type'''. |
'''SIP media type '''applies only if a sorter or a locker facility is being used in your library. | '''SIP media type '''applies only if a sorter or a locker facility is being used in your library. | ||
− | |- | + | |- |
− | |05:07 | + | |05:07 |
− | |So here, I’am skipping '''SIP media type'''. | + | |So here, I’am skipping '''SIP media type'''. |
− | |- | + | |- |
− | | 05:11 | + | | 05:11 |
− | | In the '''Summary''' field, write a summary of the respective''' item ''', if you want to. | + | | In the '''Summary''' field, write a summary of the respective''' item ''', if you want to. |
− | |- | + | |- |
− | |05:18 | + | |05:18 |
− | | I will type- | + | | I will type- |
− | + | ||
− | + | ||
− | ''' | + | '''Item type- Reference''' |
− | + | '''Facilitate- Self check out/return'''. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 05: | + | | 05:25 |
− | | | + | | Lastly, click on '''Save changes''' button. |
− | |- | + | |- |
− | | 05: | + | | 05:30 |
− | | | + | | A new page '''Item types administration '''opens up. |
− | |- | + | |- |
− | | 05: | + | | 05:35 |
− | | | + | | All the details that were filled for the new '''item type''', appear in a tabular form on the page '''Item types administration'''. |
− | |- | + | |- |
− | | 05: | + | | 05:45 |
− | | | + | | Some important things to note are- |
− | |- | + | |- |
− | | 05: | + | | 05:49 |
− | | | + | | '''Collection codes''' assigned to '''item types''' cannot be edited. |
− | |- | + | |- |
− | | | + | | 05:54 |
− | | | + | | Description of the '''item type '''can be edited. Once an '''item type '''is used by '''items''' in the library, it cannot be deleted. |
− | |- | + | |- |
− | |06: | + | | 06:05 |
− | | | + | | This brings us to the end of this tutorial. |
− | + | |- | |
+ | |06:08 | ||
+ | | Let us summarize. | ||
− | + | In this tutorial, we learnt- about''' Item types '''and how to add an '''Item type'''. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | |06: | + | | 06:18 |
− | | | + | | As an assignment- add a new '''item- ''' '''Book '''and '''Serial''' to your library. |
− | |- | + | |- |
− | | 06: | + | |06:25 |
− | | The''' Spoken Tutorial | + | |The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it. |
− | |- | + | |- |
− | | 06: | + | | 06:33 |
− | | | + | | The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. For more details, please write to us. |
− | |- | + | |- |
− | | 06: | + | | 06:43 |
− | | | + | |Please post your timed queries in this forum. |
− | |- | + | |- |
− | | 06:59 | + | | 06:47 |
− | | This is Bella Tony from''' IIT Bombay''', signing off. Thank you for joining. | + | |'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India. More information on this mission is available at this link. |
+ | |||
+ | |- | ||
+ | | 06:59 | ||
+ | | This is Bella Tony from''' IIT Bombay''', signing off. Thank you for joining. | ||
|} | |} |
Revision as of 18:09, 11 February 2019
Time | Narration |
00:01 | Welcome to the spoken tutorial on how to add an Item type in the Koha interface. |
00:08 | In this tutorial, we will learn about Item types and how to add an Item type. |
00:17 | To record this tutorial, I am using:
Ubuntu Linux Operating System 16.04 and Koha version 16.05. |
00:30 | To follow this tutorial, learner should have knowledge of Library Science. |
00:36 | To practice this tutorial, you should have Koha installed on your system. |
00:42 | And, You should have Admin access in Koha. If not, please refer to the Koha spoken tutorial series on this website. |
00:52 | Let us begin. Let me switch to the Koha interface. |
00:58 | Recall that we had created a Superlibrarian Bella. |
01:03 | We will now login with username Bella and her password. |
01:08 | Now we are inside the Koha interface as Superlibrarian Bella. |
01:14 | Before we move ahead, let’s first understand what are Item Types. |
01:20 | Item types typically refer to the material in the library, such as-
Books, Journals, CDs/DVDs etc. |
01:31 | Every Item type in Koha has a Collection code assigned to it. |
01:37 | This code uniquely identifies that Item type. |
01:42 | Let us learn to add a new item type. |
01:46 | On the Koha Home page, click on Koha Administration. |
01:52 | Go to the section Basic parameters and click on Item Types. |
01:59 | Click the ' New Item Type' button at the top of the Item types administration page. |
02:06 | In the Item type field, enter a code for the new item type that you want to add. |
02:13 | I will type REF. |
02:17 | The Description field is the description of the item type. |
02:22 | So here, I will type "Reference". I will skip Search category field. |
02:30 | Next is Choose an icon:. |
02:33 | Click on the tab bridge . |
02:37 | Here, from the below given options, click on the icon to be associated with the item type. |
02:45 | I will select this Reference icon. |
02:49 | Next, we will learn how Hide in OPAC: helps. |
02:54 | Let’s say a book is damaged and/or has to be kept back for binding purpose. |
03:02 | In such cases, the option Hide in OPAC, will make the book invisible to all the users. |
03:11 | As per your requirement, check or uncheck the checkbox for Hide in OPAC:. I will leave the checkbox blank. |
03:21 | Use the 'Not for loan' option for items which are kept in the library but not circulated. |
03:29 | For e.g : Reference books, Rare books , Dictionary etc. |
03:36 | I will leave this check-box blank. |
03:40 | You may enter an amount to be charged in the Rental charge field, if you wish to.
Particular items in the library may have to be charged a minimum rental fee. |
03:51 | I will not enter any fee, as rental fee is not required to be charged on most items. |
04:00 | If you wish to enter a fee, then remember to enter a valid number only. |
04:07 | Next is the 'Checkin message:' text field. |
04:11 | Checkin message depends on the type of the particular item. |
04:16 | The options could be- Book , Serial, Cds/DVDs, Bound Volume, Microfilm etc. |
04:26 | In the field Checkin message:, I will type Bound Volume. |
04:32 | This is followed by Checkin message type:. |
04:36 | Depending upon the item type, select a message or an alert for the item. |
04:42 | Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular item. |
04:53 | I will select- message. |
04:56 | Next is SIP media type.
SIP media type applies only if a sorter or a locker facility is being used in your library. |
05:07 | So here, I’am skipping SIP media type. |
05:11 | In the Summary field, write a summary of the respective item , if you want to. |
05:18 | I will type-
Item type- Reference Facilitate- Self check out/return. |
05:25 | Lastly, click on Save changes button. |
05:30 | A new page Item types administration opens up. |
05:35 | All the details that were filled for the new item type, appear in a tabular form on the page Item types administration. |
05:45 | Some important things to note are- |
05:49 | Collection codes assigned to item types cannot be edited. |
05:54 | Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted. |
06:05 | This brings us to the end of this tutorial. |
06:08 | Let us summarize.
In this tutorial, we learnt- about Item types and how to add an Item type. |
06:18 | As an assignment- add a new item- Book and Serial to your library. |
06:25 | The video at the following link summarizes the Spoken Tutorial project. Please download and watch it. |
06:33 | The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us. |
06:43 | Please post your timed queries in this forum. |
06:47 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link. |
06:59 | This is Bella Tony from IIT Bombay, signing off. Thank you for joining. |