Difference between revisions of "Koha-Library-Management-System/C2/How-to-create-a-library/English-timed"
From Script | Spoken-Tutorial
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− | {| border =1 | + | {| border =1 |
− | |'''Time''' | + | | <center>'''Time'''</center> |
− | |'''Narration''' | + | | <center>'''Narration'''</center> |
− | + | ||
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 00: | + | | 00:01 |
− | | | + | | Welcome to the '''Spoken Tutorial''' on '''How to create a Library in Koha.''' |
− | + | |- | |
+ | | 00:07 | ||
+ | | In this tutorial, we will learn how to: | ||
+ | create a '''library''' and | ||
− | + | create a '''Group'''. | |
− | |- | + | |- |
− | | 00:16 | + | | 00:16 |
− | | To record this tutorial, I am using '''Ubuntu Linux Operating System 16.04''' | + | | To record this tutorial, I am using '''Ubuntu Linux Operating System 16.04''' |
− | |- | + | |- |
− | | 00:24 | + | | 00:24 |
− | | and '''Koha version 16.05'''. | + | | and '''Koha version 16.05'''. |
− | |- | + | |- |
− | | 00:29 | + | | 00:29 |
− | | To follow this tutorial, learners should have knowledge of '''Library Science.''' | + | | To follow this tutorial, learners should have knowledge of '''Library Science.''' |
− | |- | + | |- |
− | | 00:35 | + | | 00:35 |
− | | To practice this tutorial, you should have '''Koha '''installed on your system. | + | | To practice this tutorial, you should have '''Koha '''installed on your system. |
− | |- | + | |- |
− | | 00:41 | + | | 00:41 |
− | | And, you should also have '''Admin''' access in '''Koha.''' | + | | And, you should also have '''Admin''' access in '''Koha.''' |
− | |- | + | |- |
− | | 00:46 | + | | 00:46 |
− | | For more details, please refer to the '''Koha Spoken Tutorial '''series on this website. | + | | For more details, please refer to the '''Koha Spoken Tutorial '''series on this website. |
− | |- | + | |- |
− | | 00:53 | + | | 00:53 |
− | | Let us begin. I have already installed '''Koha''' on my system. | + | | Let us begin. I have already installed '''Koha''' on my system. |
− | |- | + | |- |
− | | 00:59 | + | | 00:59 |
− | | Let me switch to the '''Koha interface'''. | + | | Let me switch to the '''Koha interface'''. |
− | |- | + | |- |
− | |01:03 | + | |01:03 |
− | |Log into '''Koha '''using the '''username '''and '''password '''given at the time of installation. | + | |Log into '''Koha '''using the '''username '''and '''password '''given at the time of installation. |
− | |- | + | |- |
− | | 01:10 | + | | 01:10 |
− | | On my system, I had given '''Username '''as '''koha underscore library.''' | + | | On my system, I had given '''Username '''as '''koha underscore library.''' |
− | |- | + | |- |
− | | 01:17 | + | | 01:17 |
− | | Now, type the '''Password '''that was noted down from the '''conf.xml '''file. | + | | Now, type the '''Password '''that was noted down from the '''conf.xml '''file. |
− | |- | + | |- |
− | |01:25 | + | |01:25 |
− | |The '''Koha''' main page opens. | + | |The '''Koha''' main page opens. |
− | |- | + | |- |
− | | 01:27 | + | | 01:27 |
− | | Note that while setting up '''Koha-''', We should add the details of every '''Branch library''' that we will create in '''Koha.''' | + | | Note that while setting up '''Koha-''', We should add the details of every '''Branch library''' that we will create in '''Koha.''' |
− | |- | + | |- |
− | | 01:38 | + | | 01:38 |
− | | This data is used in several areas of '''Koha '''later. | + | | This data is used in several areas of '''Koha '''later. |
− | |- | + | |- |
− | | 01:43 | + | | 01:43 |
− | | Now, let’s add a new '''library'''. | + | | Now, let’s add a new '''library'''. |
− | |- | + | |- |
− | | 01:47 | + | | 01:47 |
− | | Switch back to '''Koha''' interface. | + | | Switch back to '''Koha''' interface. |
− | |- | + | |- |
− | | 01:50 | + | | 01:50 |
− | | Go to '''Home''' and click on '''Koha Administration.''' | + | | Go to '''Home''' and click on '''Koha Administration.''' |
− | |- | + | |- |
− | | 01:56 | + | | 01:56 |
− | | Locate the section''' Basic parameters.''' | + | | Locate the section''' Basic parameters.''' |
− | |- | + | |- |
− | | 02:00 | + | | 02:00 |
− | | Click on '''Libraries and groups.''' | + | | Click on '''Libraries and groups.''' |
− | |- | + | |- |
− | | 02:04 | + | | 02:04 |
− | | To add a new library, click on the tab ''''+ New Library''''. | + | | To add a new library, click on the tab ''''+ New Library''''. |
− | |- | + | |- |
− | | 02:10 | + | | 02:10 |
− | | We will skip the '''groups''' section, for now. | + | | We will skip the '''groups''' section, for now. |
− | |- | + | |- |
− | | 02:15 | + | | 02:15 |
− | | In this page, note that all the '''field'''s marked in red are mandatory | + | | In this page, note that all the '''field'''s marked in red are mandatory. |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 02: | + | | 02:21 |
− | | | + | | Fill in the fields '''Library code '''and '''Name '''for your library, as I have done here. |
− | |- | + | |- |
− | | | + | | 02:29 |
− | | | + | | Some important things to note are- there should be no space in the''' Library code''' |
− | |- | + | |- |
− | | 02: | + | | 02:36 |
− | | | + | | And, it should be less than 10 characters long. |
− | |- | + | |- |
− | | 02: | + | | 02:40 |
− | | | + | | This code will be used as a unique identifier in the '''database'''. |
− | + | |- | |
+ | | 02:46 | ||
+ | | The next section is where we have to fill our library’s contact details like- | ||
− | + | '''Address, phone number''' etc. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | | + | | 02:58 |
− | | | + | | I have filled the details as shown here. |
− | |- | + | |- |
− | | 03: | + | | 03:01 |
− | | | + | | If you don’t have information for any '''field''' listed here, then just leave it blank. |
− | |- | + | |- |
− | | 03: | + | | 03:08 |
− | | | + | | Likewise, fill in your library’s details on this page. |
− | |- | + | |- |
− | | | + | | 03:13 |
− | | | + | | The '''address '''and '''phone''' details can be used to make custom notices for your library later. |
− | |- | + | |- |
− | | 03: | + | | 03:20 |
− | | | + | | These details can also be used by members when they want to contact the library. |
− | |- | + | |- |
− | | 03: | + | | 03:26 |
− | | | + | | The '''Email id''' field is not mandatory, as you can see. |
− | |- | + | |- |
− | | 03: | + | | 03:31 |
− | | | + | | However, it is extremely important to have an '''email id''' for the library you create. |
− | |- | + | |- |
− | | 03: | + | | 03:38 |
− | | ''' | + | | This is the '''email id''' from where the notices to the members go to and come from. |
− | |- | + | |- |
− | | | + | | 03:45 |
− | | | + | | '''Gmail id '''is preferable as it can be easily configured for sending mail and/or receiving mail. |
− | |- | + | |- |
− | | | + | | 03:54 |
− | | '''Reply-To''' | + | | Below the '''Email id''' field, we have the '''Reply-To '''and '''Return-Path''' fields. |
− | |- | + | |- |
− | | 04: | + | | 04:01 |
− | | | + | | '''Reply-To'''- if you would like to specify another default '''email address''' for all replies to notices, you can do that here. |
− | |- | + | |- |
− | | 04: | + | | 04:11 |
− | | | + | | I will add '''Reply-To email id''' as''' stlibreoffice@gmail.com'''. |
− | |- | + | |- |
− | | | + | | 04:20 |
− | | | + | | If this is left blank, then all replies will go to the''' Email id''' given above. |
− | |- | + | |- |
− | | 04: | + | | 04:27 |
− | | | + | | Coming to '''Return-Path-''' this is the '''email address''' that all bounced messages will go to. |
− | |- | + | |- |
− | | 04:42 | + | | 04:34 |
+ | | If this is left blank, then all bounced messages will go to the''' Email id''' given above. | ||
+ | |||
+ | |- | ||
+ | | 04:42 | ||
| So, basically three different '''email ids''' can be used for | | So, basically three different '''email ids''' can be used for | ||
− | |- | + | |- |
− | | 04:48 | + | | 04:48 |
− | | '''Email id ''', | + | | '''Email id ''', |
− | |- | + | |- |
− | | 04:50 | + | | 04:50 |
| '''Reply-To '''and | | '''Reply-To '''and | ||
− | |- | + | |- |
− | | 04:52 | + | | 04:52 |
− | | '''Return-Path'''. | + | | '''Return-Path'''. |
− | |- | + | |- |
− | | 04:55 | + | | 04:55 |
− | | However, if only one '''email id''' is provided then by default, '''Koha''' will use it for all the three '''fields''' | + | | However, if only one '''email id''' is provided then by default, '''Koha''' will use it for all the three '''fields'''. |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | |- | + | |- |
− | | | + | | 05:04 |
− | | | + | | Next, mention the '''URL''' of your library in the '''field''', like I have done here. |
− | |- | + | |- |
− | | 05: | + | | 05:10 |
− | | | + | | On filling the '''URL field''', the particular library name will be linked in the '''holdings table''' on the '''OPAC.''' |
− | |- | + | |- |
− | | 05: | + | | 05:18 |
− | | | + | | After this, we have to fill in the '''OPAC info.''' |
− | |- | + | |- |
− | | 05: | + | | 05:23 |
− | | | + | | This is where you have to put information about your library. |
− | |- | + | |- |
− | | 05: | + | | 05:28 |
− | | | + | | I have entered some information about my library here. |
− | |- | + | |- |
− | | 05: | + | | 05:33 |
− | | | + | | This info will appear in the '''OPAC, '''when we move the cursor over the library name in the '''holdings table.''' |
− | |- | + | |- |
− | | | + | | 05:41 |
− | | | + | | If the '''URL''' for a particular '''branch '''library is put in this field then '''OPAC''' will tell us the '''branch''' library where the book is available. |
− | |- | + | |- |
− | | 05: | + | | 05:52 |
− | | | + | | To get the '''hyper-link address''' information, hover the '''mouse''' on the link. |
− | |- | + | |- |
− | | | + | | 05:58 |
− | | | + | | This will give the address of the particular '''branch''' library where the book can be issued from. |
− | |- | + | |- |
− | |06: | + | | 06:05 |
− | | | + | |Let’s switch back to the '''Koha interface.''' |
− | |- | + | |- |
− | |06: | + | |06:09 |
− | | | + | |Next we have the '''IP address.''' |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | |- | + | |- |
− | |06: | + | |06:12 |
− | | | + | | If you want to restrict '''Koha admin access''' to a particular '''IP address''' then you can specify the '''IP''' here. |
− | |- | + | |- |
− | | 06:28 | + | |06:22 |
+ | | Else, you can leave it blank. | ||
+ | |||
+ | |- | ||
+ | |06:25 | ||
+ | | I will leave it blank. | ||
+ | |||
+ | |- | ||
+ | | 06:28 | ||
| Lastly, we have the '''Notes field'''. | | Lastly, we have the '''Notes field'''. | ||
− | |- | + | |- |
− | | 06:32 | + | | 06:32 |
| This is where you can fill in any notes for future reference. | | This is where you can fill in any notes for future reference. | ||
− | |- | + | |- |
− | | 06:37 | + | | 06:37 |
− | | These will not be displayed in '''OPAC.''' | + | | These will not be displayed in '''OPAC.''' |
− | |- | + | |- |
− | | 06:40 | + | | 06:40 |
− | | After entering all the details, click on the '''Submit '''button. | + | | After entering all the details, click on the '''Submit '''button. |
− | |- | + | |- |
− | | 06:46 | + | | 06:46 |
− | | The name of the newly added library appears on the '''Libraries '''page. | + | | The name of the newly added library appears on the '''Libraries '''page. |
− | |- | + | |- |
− | | 06:51 | + | | 06:51 |
− | | In our case, '''Spoken Tutorial Library.''' | + | | In our case, '''Spoken Tutorial Library.''' |
− | |- | + | |- |
− | | 06:55 | + | | 06:55 |
− | | Let us now see when to use the '''Group Library '''option. | + | | Let us now see when to use the '''Group Library '''option. |
− | |- | + | |- |
− | | 07:00 | + | | 07:00 |
− | | If you want to add a new''' group''', click on the tab ''''+ New Group''''. | + | | If you want to add a new''' group''', click on the tab ''''+ New Group''''. |
− | |- | + | |- |
− | | 07:07 | + | | 07:07 |
− | | Suppose you have a few '''branch''' libraries for e.g.- Chemistry Library, Physics Library and Biology Library and you want to '''group''' them. | + | | Suppose you have a few '''branch''' libraries for e.g.- Chemistry Library, Physics Library and Biology Library and you want to '''group''' them. |
− | |- | + | |- |
− | | 07:19 | + | | 07:19 |
| In such a scenario use the '''Group Library '''option. | | In such a scenario use the '''Group Library '''option. | ||
− | |- | + | |- |
| 07:24 | | 07:24 | ||
− | | Name this group as '''Science library '''which falls under the main library | + | | Name this group as '''Science library '''which falls under the main library. |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 07: | + | | 07:31 |
− | | | + | | Grouping can be done on the basis of similarities and/or similar characteristics etc. |
− | |- | + | |- |
− | | 07: | + | | 07:40 |
− | | | + | | Logout from your current session as a '''Database administrative user'''. |
− | |- | + | |- |
− | | 07: | + | | 07:45 |
− | | | + | | To do so, go to the top right corner and click on '''No Library Set.''' |
− | |- | + | |- |
− | | 07: | + | | 07:52 |
− | | | + | | From the drop-down, click on''' Logout.''' |
− | |- | + | |- |
− | | | + | | 07:57 |
− | | | + | | This brings us to the end of this tutorial. |
− | |- | + | |- |
− | |08: | + | | 08:01 |
− | | | + | | Let us summarize. |
− | + | |- | |
+ | |08:03 | ||
+ | | In this tutorial, we learnt to- | ||
+ | create a library and | ||
+ | create a new '''Group'''. | ||
− | |- | + | |- |
− | | 08:11 | + | | 08:11 |
− | | As an assignment- | + | | As an assignment- create a new library and create a new''' group '''. |
− | |- | + | |- |
− | |08:17 | + | |08:17 |
− | |The video at the following link summarizes the '''Spoken Tutorial project.''' | + | |The video at the following link summarizes the '''Spoken Tutorial project.''' |
− | Please download and watch it. | + | Please download and watch it. |
− | |- | + | |- |
− | |08:25 | + | |08:25 |
− | |The '''Spoken Tutorial Project''' team conducts workshops and gives certificates. | + | |The '''Spoken Tutorial Project''' team conducts workshops and gives certificates. |
− | For more details, please write to us. | + | For more details, please write to us. |
− | |- | + | |- |
− | |08:35 | + | |08:35 |
|Forum for specific questions: | |Forum for specific questions: | ||
− | Do you have questions in THIS '''Spoken Tutorial'''? | + | Do you have questions in THIS '''Spoken Tutorial'''? |
− | |- | + | |- |
− | | 08:42 | + | | 08:42 |
− | | Please visit this site. Choose the minute and second where you have the question. | + | | Please visit this site. Choose the minute and second where you have the question. |
− | |- | + | |- |
− | |08:49 | + | |08:49 |
− | | Explain your question briefly. | + | | Explain your question briefly. |
− | |- | + | |- |
− | | 08:51 | + | | 08:51 |
− | | Someone from our team will answer them. | + | | Someone from our team will answer them. |
− | |- | + | |- |
− | |08:55 | + | |08:55 |
− | |'''Forum for specific questions:''' | + | |'''Forum for specific questions:''' |
− | |- | + | |- |
− | | 08:58 | + | | 08:58 |
− | | The '''Spoken Tutorial forum''' is for specific questions on this tutorial. | + | | The '''Spoken Tutorial forum''' is for specific questions on this tutorial. |
− | |- | + | |- |
− | | 09:03 | + | | 09:03 |
− | | Please do not post unrelated and general questions on them. | + | | Please do not post unrelated and general questions on them. |
− | |- | + | |- |
− | | 09:08 | + | | 09:08 |
− | | This will help reduce the clutter. | + | | This will help reduce the clutter. |
− | |- | + | |- |
− | | 09:11 | + | | 09:11 |
− | | With less clutter, we can use these discussion as instructional material. | + | | With less clutter, we can use these discussion as instructional material. |
− | |- | + | |- |
− | | 09:17 | + | | 09:17 |
− | |Spoken Tutorial Project is funded by''' NMEICT, MHRD,''' Government of India. | + | |Spoken Tutorial Project is funded by''' NMEICT, MHRD,''' Government of India. |
− | |- | + | |- |
− | | 09:23 | + | | 09:23 |
− | | More information on this mission is available at this link. | + | | More information on this mission is available at this link. |
− | |- | + | |- |
− | | 09:28 | + | | 09:28 |
− | | This is Bella Tony from''' IIT Bombay, '''signing off. | + | | This is Bella Tony from''' IIT Bombay, '''signing off. |
− | Thank you for joining. | + | Thank you for joining. |
|} | |} |
Revision as of 18:08, 11 February 2019
|
|
00:01 | Welcome to the Spoken Tutorial on How to create a Library in Koha. |
00:07 | In this tutorial, we will learn how to:
create a library and create a Group. |
00:16 | To record this tutorial, I am using Ubuntu Linux Operating System 16.04 |
00:24 | and Koha version 16.05. |
00:29 | To follow this tutorial, learners should have knowledge of Library Science. |
00:35 | To practice this tutorial, you should have Koha installed on your system. |
00:41 | And, you should also have Admin access in Koha. |
00:46 | For more details, please refer to the Koha Spoken Tutorial series on this website. |
00:53 | Let us begin. I have already installed Koha on my system. |
00:59 | Let me switch to the Koha interface. |
01:03 | Log into Koha using the username and password given at the time of installation. |
01:10 | On my system, I had given Username as koha underscore library. |
01:17 | Now, type the Password that was noted down from the conf.xml file. |
01:25 | The Koha main page opens. |
01:27 | Note that while setting up Koha-, We should add the details of every Branch library that we will create in Koha. |
01:38 | This data is used in several areas of Koha later. |
01:43 | Now, let’s add a new library. |
01:47 | Switch back to Koha interface. |
01:50 | Go to Home and click on Koha Administration. |
01:56 | Locate the section Basic parameters. |
02:00 | Click on Libraries and groups. |
02:04 | To add a new library, click on the tab '+ New Library'. |
02:10 | We will skip the groups section, for now. |
02:15 | In this page, note that all the fields marked in red are mandatory. |
02:21 | Fill in the fields Library code and Name for your library, as I have done here. |
02:29 | Some important things to note are- there should be no space in the Library code |
02:36 | And, it should be less than 10 characters long. |
02:40 | This code will be used as a unique identifier in the database. |
02:46 | The next section is where we have to fill our library’s contact details like-
Address, phone number etc. |
02:58 | I have filled the details as shown here. |
03:01 | If you don’t have information for any field listed here, then just leave it blank. |
03:08 | Likewise, fill in your library’s details on this page. |
03:13 | The address and phone details can be used to make custom notices for your library later. |
03:20 | These details can also be used by members when they want to contact the library. |
03:26 | The Email id field is not mandatory, as you can see. |
03:31 | However, it is extremely important to have an email id for the library you create. |
03:38 | This is the email id from where the notices to the members go to and come from. |
03:45 | Gmail id is preferable as it can be easily configured for sending mail and/or receiving mail. |
03:54 | Below the Email id field, we have the Reply-To and Return-Path fields. |
04:01 | Reply-To- if you would like to specify another default email address for all replies to notices, you can do that here. |
04:11 | I will add Reply-To email id as stlibreoffice@gmail.com. |
04:20 | If this is left blank, then all replies will go to the Email id given above. |
04:27 | Coming to Return-Path- this is the email address that all bounced messages will go to. |
04:34 | If this is left blank, then all bounced messages will go to the Email id given above. |
04:42 | So, basically three different email ids can be used for |
04:48 | Email id , |
04:50 | Reply-To and |
04:52 | Return-Path. |
04:55 | However, if only one email id is provided then by default, Koha will use it for all the three fields. |
05:04 | Next, mention the URL of your library in the field, like I have done here. |
05:10 | On filling the URL field, the particular library name will be linked in the holdings table on the OPAC. |
05:18 | After this, we have to fill in the OPAC info. |
05:23 | This is where you have to put information about your library. |
05:28 | I have entered some information about my library here. |
05:33 | This info will appear in the OPAC, when we move the cursor over the library name in the holdings table. |
05:41 | If the URL for a particular branch library is put in this field then OPAC will tell us the branch library where the book is available. |
05:52 | To get the hyper-link address information, hover the mouse on the link. |
05:58 | This will give the address of the particular branch library where the book can be issued from. |
06:05 | Let’s switch back to the Koha interface. |
06:09 | Next we have the IP address. |
06:12 | If you want to restrict Koha admin access to a particular IP address then you can specify the IP here. |
06:22 | Else, you can leave it blank. |
06:25 | I will leave it blank. |
06:28 | Lastly, we have the Notes field. |
06:32 | This is where you can fill in any notes for future reference. |
06:37 | These will not be displayed in OPAC. |
06:40 | After entering all the details, click on the Submit button. |
06:46 | The name of the newly added library appears on the Libraries page. |
06:51 | In our case, Spoken Tutorial Library. |
06:55 | Let us now see when to use the Group Library option. |
07:00 | If you want to add a new group, click on the tab '+ New Group'. |
07:07 | Suppose you have a few branch libraries for e.g.- Chemistry Library, Physics Library and Biology Library and you want to group them. |
07:19 | In such a scenario use the Group Library option. |
07:24 | Name this group as Science library which falls under the main library. |
07:31 | Grouping can be done on the basis of similarities and/or similar characteristics etc. |
07:40 | Logout from your current session as a Database administrative user. |
07:45 | To do so, go to the top right corner and click on No Library Set. |
07:52 | From the drop-down, click on Logout. |
07:57 | This brings us to the end of this tutorial. |
08:01 | Let us summarize. |
08:03 | In this tutorial, we learnt to-
create a library and create a new Group. |
08:11 | As an assignment- create a new library and create a new group . |
08:17 | The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
08:25 | The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
08:35 | Forum for specific questions:
Do you have questions in THIS Spoken Tutorial? |
08:42 | Please visit this site. Choose the minute and second where you have the question. |
08:49 | Explain your question briefly. |
08:51 | Someone from our team will answer them. |
08:55 | Forum for specific questions: |
08:58 | The Spoken Tutorial forum is for specific questions on this tutorial. |
09:03 | Please do not post unrelated and general questions on them. |
09:08 | This will help reduce the clutter. |
09:11 | With less clutter, we can use these discussion as instructional material. |
09:17 | Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India. |
09:23 | More information on this mission is available at this link. |
09:28 | This is Bella Tony from IIT Bombay, signing off.
Thank you for joining. |